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Module 1 APA Style
- 1. Prepared by Dr. Andree Swanson, EdD, MHR, MAOM
Copyright © AC Swanson Group 2009-2013
Image(s) from Microsoft Clip Art.
- 2. 1. APA Style – Where do I
turn for information?
2. In-text citations
3. Paraphrasing
4. Peer-reviewed articles
5. Academic writing
Any questions?
Copyright © AC Swanson Group 2009-2013 Image(s) from Microsoft Clip Art.
- 3. 3
Module One – APA StyleModule One – APA Style
Copyright © AC Swanson Group 2009-2013 Image(s) from Microsoft Clip Art.
- 4. APA Style – Where do I turn for information?
Basic Formatting for an APA Essay
4Copyright © AC Swanson Group 2009-2013
- 5. Question:
Where do you turn if you need assistance creating APA
references?
Answer:
This PowerPoint, books, and websites are available.
5Copyright © AC Swanson Group 2009-2013 Image(s) from Microsoft Clip Art.
- 6. Recommend this book for
graduate-level students
For ALL students,
recommend bookmarking
this site
www.apastyle.org
6Copyright © AC Swanson Group 2009-2013
- 7. On this website, you
will find links to:
Facebook
Twitter
APA Style Blog
7
Connect with
APA and learn
more about the
APA style
through social
media.
Copyright © AC Swanson Group 2009-2013
- 8. Recommend this book for students
at:
Community colleges
Technical and Business schools
Undergraduate distance learners
Also recommend this for graduate
students, but cross-reference this
with APA Publication Manual
8Copyright © AC Swanson Group 2009-2013
- 9. Question:
What format should I use?
Answer:
See the next few slides for your answer.
9Copyright © AC Swanson Group 2009-2013 Image(s) from Microsoft Clip Art.
- 10. Spacing
Double-spaced
throughout the
paper
No additional blank
lines between
paragraphs
Font – 12 point
Courier
Times New Roman
Margins
1” all around
10Copyright © AC Swanson Group 2009-2013
- 11. Creating the running head and
page number in Microsoft Word
2007
Click on the Insert tab.
Click on Header in the Header
& Footer bar.
Choose the Blank (Three
Columns) header.
Right click on the middle
header "Type Text" and click
Delete.
In the left-hand column of the
header, type in the words Running
head and then a colon (:), then
type in your running read in all
caps.
In the right-hand column, insert
the page number with no other
information (page, p., etc.) by click
on the page number button
(upper-left on the screen) and
choosing Current Position and then
Plain Number.
11
See sample
on next page
Copyright © AC Swanson Group 2009-2013
- 13. Question:
How do you handle quotations?
Answer:
Here’s some guidance.
13Copyright © AC Swanson Group 2009-2013 Image(s) from Microsoft Clip Art.
- 14. Quote less than 40 words?
Use quotation marks
Note the placement of the period at the end of the
sentence…after the parentheses
The citation is part of the sentence.
Example
“Three Irish Setters roam the neighborhood at night”
(Swanson, 2013, p. 134).
14Copyright © AC Swanson Group 2009-2013
- 15. Have a quote in the middle of your sentence?
Use quotation marks.
Cite the source within the sentence immediately
after the quote.
Example
Before the rain begins, “Kingston, the dog, can tell
when there is a storm around” (Swanson, 2013, p. 22)
further substantiating that dogs are affected by
weather.
15Copyright © AC Swanson Group 2009-2013
- 16. Placement of the period seems to always be a point of
confusion.
In APA style, the period goes to the right of the parentheses.
The page number is NOT part of the quote, but is part of the
sentence.
Example
Swanson (2004) stated, “Three Irish Setters roam
the neighborhood at night” (p. 134).
16Copyright © AC Swanson Group 2009-2013
- 17. Indent to .5” on the left margin.
Continue to double space the quote.
Do not place the citation within the sentence(s).
Cite the source after the sentence immediately after
the quote.
Example
Nitko (2011) stated:
A teacher must make many decisions. Making good decisions in the
classroom, however, requires more than good judgment or years of
experience. Successful teachers obtain information about their
students from high-quality assessments. (p. 3)
17
See sample
on next pageCopyright © AC Swanson Group 2009-2013
- 19. “APA’s in-text citations
provide at least the
author’s last name and
the year of
publication.”
“For direct quotations
and some paraphrases,
a page number is given
as well.”
“The guidelines
presented here are
consistent with advice
given in the Publication
Manual of the American
Psychological
Association, 6th ed.
(2010).”
19(“APA in-text citations,” 2011)Copyright © AC Swanson Group 2009-2013
- 20. “APA style requires the use
of the past tense or the
present perfect tense in
signal phrases introducing
cited material…”
Swanson (2011)
reported…
Swanson (2011) has
argued…
20(“APA in-text citations,” 2011)
Copyright © AC Swanson Group 2009-2013
- 21. HACKER & FISTER HANDBOOK
http://bcs.bedfordstmartins.com/resdoc5
e/RES5e_ch06_o.html
PURDUE ONLINE WRITING LAB
21
http://owl.english.purdue.edu/owl/resou
rce/560/02/
If URLs do not work, copy and paste into a new browser.
Copyright © AC Swanson Group 2009-2013
- 22. Notify reader of two items:
Author’s last name
(or title of article if no author),
Year of publication.
Example
The large dogs are out at night (Swanson, 2011).
22Copyright © AC Swanson Group 2009-2013
- 23. After the essay is done…at the
end of the text…
Select a Page Break
Center the word –
▪ Reference (if only one
listing)
▪ References (if more than
one)
Insert a manual page break
Click where you want to start a
new page.
On the Insert tab, in the Pages
group, click Page Break.
23Copyright © AC Swanson Group 2009-2013
- 25. Use a hanging indent to format each reference
Position the insertion point in the paragraph in
which you want the hanging indent.
Display the Paragraph dialog box.
Select Hanging.
Click on OK.
25Copyright © AC Swanson Group 2009-2013
- 28. Question:
How do you know when to cite or if it is considered
common knowledge?
Answer:
Here’s some guidance.
28Copyright © AC Swanson Group 2009-2013 Image(s) from Microsoft Clip Art.
- 29. …”if you find the same
information
undocumented in at
least five credible
sources.”
When in doubt, cite.
Better to cite than to not
cite.
When presenting a
summary of course
material, ensure to cite the
author of the textbook for
the course.
29(The OWL at Purdue, 2011)Copyright © AC Swanson Group 2009-2013
- 30. Question:
How do we present Appendices,Tables and Figures?
Answer:
Here’s some guidance.
30Copyright © AC Swanson Group 2009-2013 Image(s) from Microsoft Clip Art.
- 31. Type the word, Appendix, in upper and lower case
with the identifying capital letters (A, B,) at the top
of the page.
Appendix contains detailed info that would be
distracting to read in the text
Content must be discussed in text.
Example:
Survey questions
31Copyright © AC Swanson Group 2009-2013
- 32. Table usually presents quantitative data
Must be discussed in text
Appears on the same page as discussed for reader
ease
Everything is double spaced
Number all tables with Arabic numbers (1,2,3),
double space and then clear title.
Clarify where the copied table originated.
Example that goes above your table:
Table 1 Analysis of Variance
32Copyright © AC Swanson Group 2009-2013
- 33. Each figure is numbered consecutively in the order
in which they are first mentioned in the text.
Figures are photographs, drawings or non-
quantitative data.
Each figure must have a caption and is located at
the top left.
Example:
Figure 1. Gender Differences
33Copyright © AC Swanson Group 2009-2013
- 34. 34
Module One – APA StyleModule One – APA Style
Copyright © 2009 - 2012
Copyright © AC Swanson Group 2009-2013 Image(s) from Microsoft Clip Art.
- 35. Title page with running head, title, your name, and
school name
Abstract if required by instructor
Text pages
Reference page(s)
Appendices
Tables
Figures
35Copyright © AC Swanson Group 2009-2013
- 36. Not double-spaced
Justified text
References flush left for first line and never use
author’s first name, only initials
Reference page not alphabetized
An anonymous author is listed
Incorrect APA citations
36Copyright © AC Swanson Group 2009-2013 Image(s) from Microsoft Clip Art.
- 37. Remember the purpose of citations and
references is to point out to your reader the
source of this information.
Doing this adds credibility and strength to
your writing.
37Copyright © AC Swanson Group 2009-2013
- 38. Please contact your Instructor
38Copyright © AC Swanson Group 2009-2013 Image(s) from Microsoft Clip Art.