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Prior Authorization The Ohio Dept. of MRDD   www.mrdd.ohio.gov Division of Medicaid Development & Administration Phone:  (614)  644-7747  FAX:  (614) 752-5303 Contact:   [email_address] Last Revision Date:  11-20-07 Next
Prior Authorization ,[object Object],[object Object],Next Last viewed
Table of Contents ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed Next
PA Process & Overview ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed Next
Purpose ,[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Key Points to PA ,[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Responsible Parties ,[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
PA Overview ,[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
PA Overview ,[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
PA - Simplified  ISP Development Team discusses needs &  waiver services Individual/guardian believe services above DDP range CB and Team believe service  needs are above DDP range Service Plan Budget  is developed CB Advises  of PA Possibility Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
PA - Simplified  Individual/guardian submits PA request to State CB assists in PA request  & submits on behalf of Individual/Guardian MRDD receives  request and notifies CB   CB assists ind/guar  with IRF application CB prepares and submits  complete request packet to MRDD Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
PA - Simplified  MRDD reviews packet MRDD requests  clarification from CB ODMRDD issues Yes  determination ODMRDD  Determination CB submits  needed info ODMRDD forwards to JFS for review Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
PA Timeline ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
ODDP ,[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
The Individual Service Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
The Individual Service Plan ,[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
The Individual Service Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
The PA Submission ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
What the Individual/Guardian Does ,[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Individual PA Form Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Last viewed
Individual PA Form ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Individual PA Form ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
What the County Board/SSA Does ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Forms & Checklists ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
County Checklist   ,[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
“ Medical Necessity” Criteria ,[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Required Criteria ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Required Criteria ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Required Criteria ,[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Required Criteria ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Criteria Evidence ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Criteria Evidence ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
Criteria Evidence ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Criteria Evidence ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
PA Narrative ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
CB Approval Criteria To Table of Contents This form helps the ODMRDD reviewer know the extent of the County Board’s support that the individual meets critical criteria to qualify for prior authorization of IO waiver services.  Please be sure your response on this form relates to the PA request rather than to the alternative options. Section 1   From the ODJFS rule 5101:3-41-12 on prior authorization and all are required to be eligible for approval  Section 2   From the ODMRDD rule 5123:2-9-06 Waiver Methodology and in addition to all Section 1 criteria,  at least one  of the 7 conditions must apply to be eligible for approval by the ODMRDD   To Page 2… Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
CB Approval Criteria Check the box if the County Board feels that needs can be met within the range determined by the ODDP and it disagrees with the PA request.  The County Board should state in narrative form its reasons for supporting or not supporting the PA request.  Printable form Page 2 Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
County Board Support   ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Submission Content ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Submission Content ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Mid-Span Changes & Emergencies ,[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
What not to Send ,[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Budget Documentation  ,[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Budget Documentation  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Hints & Guidance ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Applicable PA Rules ,[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Best Practices ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Next Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed
Avoiding Errors/Delays ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
Managing Plan Costs ,[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
Managing Plan Costs ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
Additional Hints ,[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
Additional Hints ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
The PA Review ,[object Object],[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
What ODMRDD Does ,[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
What ODMRDD Does ,[object Object],[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
What ODMRDD Does ,[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
What ODMRDD Does ,[object Object],[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
What ODJFS/BCA Does ,[object Object],[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
What ODJFS/BCA Does ,[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
What ODJFS/BCA Does ,[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
Due Process ,[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
Supportive Topics ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
Behavior Add-On ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
Behavior Add-On ,[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
Medical Add-On ,[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
On-Site/On-Call ,[object Object],[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
On-Site/On-Call ,[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
On-Site/On-Call Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed Next
Alone Time Assessment ,[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
Alone Time Assessment Overview   Due Process   Index Submission	   Support Topics   The Review Hints Last viewed Next
Links to forms ,[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
ODMRDD Contacts ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Overview   Due Process   Index Submission	   Support Topics   The Review Hints Next Last viewed
Index to Topics Overview   Due Process   Index Submission	   Support Topics   The Review Hints   Last viewed First slide What not to send Timeline Table of Contents Rules Responsible Parties Purpose Required Criteria Forms Forms-printable Flowchart Budget Due Process Delays & errors to avoid CBMRDD CB Submission CB PA Authorization CB Checklist form CB approval form Best Practices Behavior Add-On Alone Time 20/20 PA Rules Overview On-Site/On Call ODMRDD ODJFS ODDP Mid-span Changes Medical Add-On Key Points Individual Request form (IRF) Individual Service Plan Individual Guardian Hints

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Prior Authorization

  • 1. Prior Authorization The Ohio Dept. of MRDD www.mrdd.ohio.gov Division of Medicaid Development & Administration Phone: (614) 644-7747 FAX: (614) 752-5303 Contact: [email_address] Last Revision Date: 11-20-07 Next
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  • 10. PA - Simplified ISP Development Team discusses needs & waiver services Individual/guardian believe services above DDP range CB and Team believe service needs are above DDP range Service Plan Budget is developed CB Advises of PA Possibility Next Overview Due Process Index Submission Support Topics The Review Hints Last viewed
  • 11. PA - Simplified Individual/guardian submits PA request to State CB assists in PA request & submits on behalf of Individual/Guardian MRDD receives request and notifies CB CB assists ind/guar with IRF application CB prepares and submits complete request packet to MRDD Next Overview Due Process Index Submission Support Topics The Review Hints Last viewed
  • 12. PA - Simplified MRDD reviews packet MRDD requests clarification from CB ODMRDD issues Yes determination ODMRDD Determination CB submits needed info ODMRDD forwards to JFS for review Next Overview Due Process Index Submission Support Topics The Review Hints Last viewed
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  • 36. CB Approval Criteria To Table of Contents This form helps the ODMRDD reviewer know the extent of the County Board’s support that the individual meets critical criteria to qualify for prior authorization of IO waiver services. Please be sure your response on this form relates to the PA request rather than to the alternative options. Section 1 From the ODJFS rule 5101:3-41-12 on prior authorization and all are required to be eligible for approval Section 2 From the ODMRDD rule 5123:2-9-06 Waiver Methodology and in addition to all Section 1 criteria, at least one of the 7 conditions must apply to be eligible for approval by the ODMRDD To Page 2… Next Overview Due Process Index Submission Support Topics The Review Hints Last viewed
  • 37. CB Approval Criteria Check the box if the County Board feels that needs can be met within the range determined by the ODDP and it disagrees with the PA request. The County Board should state in narrative form its reasons for supporting or not supporting the PA request. Printable form Page 2 Next Overview Due Process Index Submission Support Topics The Review Hints Last viewed
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  • 68. On-Site/On-Call Overview Due Process Index Submission Support Topics The Review Hints Last viewed Next
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  • 70. Alone Time Assessment Overview Due Process Index Submission Support Topics The Review Hints Last viewed Next
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  • 73. Index to Topics Overview Due Process Index Submission Support Topics The Review Hints Last viewed First slide What not to send Timeline Table of Contents Rules Responsible Parties Purpose Required Criteria Forms Forms-printable Flowchart Budget Due Process Delays & errors to avoid CBMRDD CB Submission CB PA Authorization CB Checklist form CB approval form Best Practices Behavior Add-On Alone Time 20/20 PA Rules Overview On-Site/On Call ODMRDD ODJFS ODDP Mid-span Changes Medical Add-On Key Points Individual Request form (IRF) Individual Service Plan Individual Guardian Hints