This document provides an overview of the HRIS practices at Future Generali Insurance. It describes the key modules of the HRIS software Adrenalin that is used, including attendance management, leave management, training management, eRecruitment, HR management, reporting, and payroll. It notes that some processes like performance management and self-service are still in development. Positives of the HRIS implementation include automation, data management, communication, and decision making support. A minor negative is the need for employee training. It is recommended to provide more training to maximize productivity from the HRIS systems.

1. Human Resource Information System HRM-Assignment-2
GROUP A4 ASSIGNMENT
Human Resource
Information system
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2. Human Resource Information System HRM-Assignment-2
Raja Chaitanya Vikram. G
Index:
S.No Name Page no.
1 Description 3
2 HRIS practices in the organisation 4 to12
3 Group Analysis 13
4 The positives and negatives of the 13
practice
5 Positive practices 13
6 Negative practices 13
7. Match & Mismatch between 14
theory and practice
8. Our recommendation 14
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3. Human Resource Information System HRM-Assignment-2
Organisation: Future Generali Insurance
Description:
ABOUT THE COMPANY:
Future Generali is a joint venture between the India-based Future Group and the Italy-
based Generali Group.
Future Generali is present in India in both the Life and Non-Life businesses as Future
Generali India Life Insurance Co. Ltd. and Future Generali India Insurance Co. Ltd.
FUTURE GROUP
Future Group, led by its founder and Group CEO, Mr. Kishore Biyani, is one of
India’s leading business houses with multiple businesses spanning across the
consumption space. While retail forms the core business activity of Future Group,
group subsidiaries are present in consumer finance, capital, insurance, leisure and
entertainment, brand development, retail real estate development, retail media and
logistics.
THE GENERALI GROUP
The Generali Group is a leading player in the global insurance and financial markets.
Established in Trieste in 1831, today the Group is one of Europe’s largest insurance
providers and the European biggest Life insurer. It is also one of the world’s top asset
managers with assets totalling more than € 400 billion. With an employed sales force
of more than 100,000 people serving 70 million clients in 68 countries, the Group
occupies a leadership position in Western Europe and an increasingly important place
in Eastern Europe and Asia.
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4. Human Resource Information System HRM-Assignment-2
HRIS practices in the organisation:
From 2009 onwards Future Generali is using HRIS services
Details of Service provider:
The Service provider, for HRIS application used by the Future Generali, is
“Adrenalin”
Adrenalin is a web-based Human Capital Alignment Software available on Microsoft
.Net and IBM Lotus platforms. It automates business-to-employees administrative and
strategic processes. It is workflow based and is accessible to every employee with self
service features.
HRIS – Adrenalin is continuously maintained by 3 dedicated persons in
Future Generali.
They are trying to improvise the existing and pipeline applications.
Key Modules of Adrenalin:
 Performance Management
 Training Management
 eRecruitment
 Employee and Manager self-service
 Absence/ Leave Management
 HR Management
 Shift Management
 HR & Workgroup Reports/Analytics
 Payroll
Following processes are being performed by these Services:
1. Attendance management:
 Maintaining information on whether an employee is Present / absent, the
number of Hours worked, OT done, etc is a hygiene requirement for an
organization.
 Attendance Processing enables collection of - Swipes, Shift Assignments,
Leave, Holidays and Manual Update data - and prepares this information for
every employee accurately and in a hassle-free manner.
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5. Human Resource Information System HRM-Assignment-2
 The processing can be scheduled at a specified time every day totally
eliminating you from doing any manual work in preparing the Muster.
 The Attendance Information will contain data on the in time, Out Time, Hours
Worked, Late In and Early Out times, OT Hours and the Attendance Status of
the employee.
Attendance enables a number of processes to be automated. Some of these
are listed below:
 Attendance Regularization request from employee with approval by his
Manager
 Shift change request from employee with approval by Manager.
 OT Approval request from employee with approval by his Manager.
 Pre-OT and Post-OT Request by Manager on behalf of his Team Members.
 OT Cancellation Request by employee with approval by his Manager.
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6. Human Resource Information System HRM-Assignment-2
Reports:
A common feature of most of these reports is the provision to filter the data based on
Employee Categories and Date Range. Apart from the filter, the reports have
provision to export the output into an Excel file.
Representative lists of these reports are given below.
 Absenteeism Report
 Annual Census Report
 Attendance Muster Report
 Days Worked Day wise / During Month / Year Report
 Manual Swipe Entry Report
 Day wise OT Hours Report
 On Duty Report
Manager Self Service:
The Manager Self Service module enables a manager to
 View the Attendance information of his team members
 View the list of all team members who have swiped, thus eliminating a manual
count at the beginning of the Shift
 Mark Attendance on behalf of team members
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7. Human Resource Information System HRM-Assignment-2
2. Leave Management:
FG group performing leave management by HRIS-Adrenalin in following ways.
Holiday Planning: Enables the employee to view leave balance under various eligible
heads, plan holiday
Leave Administration: The system enables the employees to regularise leave for
exceptions such as sickness or emergencies
Role-based Workflows: Allows different users, such as employees, managers, payroll
managers and HR administrators to be part of the application flow as per rules of the
organisation.
Reporting: Offers useful reports such as the Punctuality Index for capturing and
analysing trends in leave and attendance of the employees, allowing managers to pro-
actively take steps to tackle any irregularities
Using Employees Leave Management employees can:
 View time earned, time taken and remaining balance for each policy assigned.
 Model balance as of a specific date to get a real time snap shot of balance
information.
 Enter and request time off.
 Carryover accrued time.
 View time off transaction history.
Using Employees Leave Management managers can:
 Approve or reject employee requests for time off
 View time earned, time taken and time remaining for each employee
 Model an employee's balance as of a specific date
 Enter and request time off on behalf of employees
 Carryover accrued time on behalf of employees
 Make adjustments to an employee's balance
 View transaction history of employee leave requests
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8. Human Resource Information System HRM-Assignment-2
Using Employees Leave Management HR can:
 Perform all of the functions that employees and managers can perform
 Edit leave records
 Delete leave records
 Manage leave policy assignments
 Edit the employee's service date
 Assign leave policies during the hire process
 Report on aggregate data for leave policies
3. Training Management:
FG Group using Adrenalin's Training Management module is a powerful solution
to maximise the benefits and effectiveness of training programs extended to
employees by creating customised training schedules that are directly aligned with
their requirements.
Training Management – Features:
 Create training courses across locations and specific groups to build an annual
training calendar
 Communicate schedule and full course details to employees and invite
nominations from employees, managers or HR
 Assign trainers and venues and generate related correspondence
 Conduct training courses, track attendance and record faculty and participant
feedback
 Track under-subscribed courses and view course details for corrective action
 Generate reports to track training costs
 Post training feedback allows you to track the effectiveness of training
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9. Human Resource Information System HRM-Assignment-2
Adrenalin Training Management Features in FG Group:
 Track Class Data – With a training management system, you should be able
to not only track information by employee by also information by classes
offered and a history of those classes. The data may include location,
instructor, an enrolled list, costs, grades, CEU’s, and/or credits received from
the class.
 Employee Training Data – A training management system will offer far
more detail than simply when an employee took a class and when they are next
due. These systems will also include in the employee data all of the information
covered in the class data.
 Job Requirements – A common ability of training management systems is
the ability to track training requirements by job title. For example, within
health care, nurses are required to maintain licenses and take certain training,
such as CPR, on a predetermined time table. When a nurse is hired and added
to the system, the training management system would display exactly what the
training requirements are for their job and the status of each requirement.
 Training Management Reporting – As with all HRIS options and features,
they will have the ability to also report on the data contained within your
training database that may include the ability to run reports on the following:
 Employee Training History
 Employee Required Training and Status
 Certifications due
 Training cost per department, job title, or class
 Employee Enrollment
 Employee Training Program (CEU and Credit totals)
 Employee class enrollment and class completion letters
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10. Human Resource Information System HRM-Assignment-2
4. eRecruitment:
FG Group introducing eRecruitment by using Adrenalin. It turns recruitment into a
faster, simpler, more effective process. It reduces costs drastically, as well as the
impact of employee turnover. Not only is recruitment across locations aligned with
organizational benchmarks, but right talent and positions requirement, their goals and
performances too can be standardized.
Applications of Adrenalin in FG Group:
 Position Management allows you to structure your organisation.
 Identify vacancies and map requirements by skill sets, experience etc.
 Screen applicants by user friendly search criteria, identifying most capable
resources for key initiatives, evaluate and shortlist with online testing.
 Track and record unique resumes across sources.
 Interview process automation either through position based structured
interviews or ad hoc interviews.
 Make offers to candidates after doing salary structuring.
 Issue offers to candidates from the system.
5. HR Management:
FG Group HRIS-Adrenalin HR Management system makes routine HR administration
easy as a breeze. Day-to-day HR administration activities and events now get a
technology edge that makes information available on the go. Areas like HR Data
Maintenance can be automated with individual needs customised. With Adrenalin, HR
administrators can effectively manage tasks around the Employment Life Cycle.
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11. Human Resource Information System HRM-Assignment-2
HR Management - Features
 Simplified employee joining & induction.
 Employee confirmation with or without appraisal process.
 Plan projects consistently across organisation.
 Manage Clusters and Role Players within the organization from a central
system.
 Track Pay and Compensation details over time.
 Protect organizational assets given to employees.
 Employee Separation
6. HR & Workgroup Reports/Analytics:
Insights are key to taking business decisions, even in HR. Armed with information
and reports, planning and productivity go hand in hand when constant monitoring is
done. Alignment helps in being prepared and deliver exact business results, saving in
futile cost overruns in a big way.
HR & Workgroup Reports/Analytics - Features
 Comprehensive set of built-in reports for line managers & HR skill manager
tools.
 Report writing through our independent reporting tool - iReporter.
 Export reports to Microsoft Excel
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12. Human Resource Information System HRM-Assignment-2
7. Payroll:
Adrenalin's payroll system helps to FG Group managers deliver error-free payroll
services month after month. With over 75 analytical reports and statements built in, a
Report Writer® that allows managers to draw up critical info, and a powerful Formula
Builder; payroll services can now consistently surpass expectations in the most
demanding business environments without the administrative hassle.
HR & Workgroup Reports/Analytics - Features
 Flexible to create multi-company payrolls with unlimited number of
employees.
 Have over 75 statements and reports for the company or the individual at your
fingertips, including group reports for branches, departments, and job
categories.
 Calculate tax, gratuity, medical and tax credits.
 Comprehensive set of IT, ESI, PF, Leave and miscellaneous statements.
 Fully compliant with statutory and legal requirements.
 Define formulas with Formula Builder for custom calculations, specifying
special conditions.
Some of the applications like Performance management, Employee & Manager
self service are in pipeline.
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13. Human Resource Information System HRM-Assignment-2
Group Analysis:
The positives and negatives of the practice:
Positives of the practice:
 Accessible to every employee with self service features
 Automates routine HR and employee processes, allows managers and
employees to directly access key functional business processes, information
and business intelligence / reports
 Maintains / manages HR data
 Adrenalin helps organizations and business leaders maximize organizational
human performance and thereby deliver business growth.
 Providing a platform for better business-to-employee communication thereby
paving the way for a transparent, positive organizational culture and higher
productivity levels amongst employees.
 Acting in alignment of individual goals to organizational goals, providing for a
platform to agree on views and actions
 Supporting informed decision making through analytics and reporting tools
that allow the Business Leaders and Managers to review performance and other
metrics related to their human capital.
 Giving all employees single window web based to all their HR processes,
reducing time spent on administrative activities, significantly enhancing
individual and corporate productivity.
 Relegating administrative efficiencies to the machines while creating a more
strategy focused HR Department.
 Consolidating all employee information in one central repository precluding
the need for multiple employee data files maintained by individuals across the
HR department
 Automating time-and error prone manual processes, achieving considerable
reduction in administrative time and cost and business process time.
Negatives of the practice:
This is the technical software application and hence employees need to be trained for
using these applications
Other than this there are no major disadvantages.
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14. Human Resource Information System HRM-Assignment-2
Match between theory and practice:
1. HRIS systems are used for improving work place productivity.
2. HRIS systems used for recruitment and selection process by reducing the turn
around time.
3. HRIS learning portals are the sources of cost effective and flexible training
programs.
Mismatch between theory and practice:
HRIS is not used in succession planning in Future Generali. Whenever there is a need
for succession planning the HR will identify the resources without the aid of HRIS.
Our recommendation for making practice more effective:
All the employees should be adequately trained all the HRIS tools & applications so
that the maximum work place productivity can be achieved through HRIS practices.
THANK YOU
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