Steljes Productive Workspaces Brochure

Productive
WorksPaces
Create an effiCient and effeCtive work environment,
both in the offiCe and remotely

This is Business ProducTiviTy

this is
Product
WorksPa
Productivity in the workspace is an elusive Then there are the meeting rooms – we And at the same time, we’ve got to keep a
beast. Our office space comes at a premium just don’t seem to have enough of them. lid on our facilities costs – I’m being told we
and is a significant cost to the business. Sometimes I find myself holding meetings in need more space, but I see empty desks and
Yet I walk around the office and see that over a corridor with no facilities to support me rooms all the time. I know it’s a big ask, but I
half of the desks are empty most of the time. simply because we can’t seem to change the want to stay with what we’ve got, but just
I don’t necessarily work with the people I sit layout of our meetings spaces. When people make more of it.
next to anymore. We introduced hot desking cancel meetings but not the booking, rooms
a while ago as more people were working are often left unused and unavailable. But not I know the workspace can seem quite set in
from home or spent the majority of their time everyone needs a meeting room every time. stone, but I know that it’s the time, the way,
out of the office. But it’s still the same. What we really need is a mix of formal the place that’s all wrong. We need to change
meeting rooms, break out areas and informal the way we work.
The office space itself really lets us down. coffee areas – along with a culture change!
Take a walk around and you often see people
looking lost and stranded – trying to find free Our people now work in project teams,
meeting rooms, or huddled uncomfortably sometimes ad hoc, sometimes with people
around a desk trying to share ideas and across Europe, always on fairly intensive high
thoughts. It’s just not working. value issues though. We need the workspace
to support this – for it to be a productive hub
where our people come together and
collaborate effectively.

£88bn
Non-productive time costs the UK
£88 billion a year.
Source: Proudfoot Productivity Report

tive
aces.
We’ve probably all faced similar
issues on a regular basis. but
steljes believes there is a Way
forWard. Workspaces Will alWays
be needed in everyday business, but
the time, the Way and the place that
We use them can change. today.

read on, and Take The firsT sTeP
Towards a very differenT scenario.

1 this is business productivity Productive WorKSPAceS

55% 63%
Over 55% of desks in an average office 63% of employers stated they offer
are empty, yet it’s still increasingly hard some type of flexible working option.
to find a meeting room. Source: Proudfoot Productivity Report
Source: Unwired Research

WorksPace.
is it still
fit for
PurPose?


activity based Working has as its core premise the
basic assumption that a Work setting should not be a
reflection of the corporate hierarchy or status of
the individual, but should reflect the task at hand.
Source: Collabor8 White Paper, Steljes

The workspace is too often quite literally sTaff reTenTion: Making The MosT of your
part of the furniture. But with cost pressures sTaff ProducTiviTy office environMenT
intensifying and working practices changing The Western world is increasingly a Over 55% of desks in an average office are
– the workspace is now something that knowledge economy – so for most empty, so why is it increasingly hard to find
is receiving fresh scrutiny. Creating an organisations, people are the most valuable a meeting room? Property costs are under
environment that supports your business of assets. It is critical to hang on to good staff scrutiny, and there is a new focus on the
is increasingly important, but still hard – the cost of replacement and retraining office environment and how to make more
to achieve. mounts up, so organisations are looking to of this expensive asset. Typically a large
stay attractive to their existing employees. organisation’s office real estate is one of
StyleS of work have the biggest non-staff costs – so the drive
changed, but haS Making flexiBle is on to cut office footprint – and make
your workSpace? working, work the most of what remains.
The competitive landscape and technology Around 1 in 8 people in the UK work from
demand that we work in an ever more home, but it would be more if it were more
dynamic and flexible fashion. We no longer
sit next to the people we need to interact
effective. 87% of people would work flexibly
if they could, but only 32% think they have
how do you
with. We work on projects, where teams
are brought together for short, intensive
the right tools to make it work. This gap is
clear, it is frequently hard for organisations
Make This all
time-periods. We bring specialists in to
solve specific problems – at short notice,
to create a natural team working culture and
to collaborate effectively with their remote
work BeTTer?
from anywhere in the world. More and workers. The challenge is to make remote
more people work remotely, from home, workers less remote.
on the road, anywhere. We ask people to
collaborate, but does today’s typical office
environment really support these styles of
work, or workers?

Space: an ever Shrinking
reSource, an ever
increaSing coSt?
Office space is increasingly at a premium –
from both a cost and availability perspective.
The challenge organisations have is to make
more with less – and make their existing
office workspaces deliver more value to the
business. This means re-thinking the business
space and what you need to support your
staff when they meet. If they are not at the
desk where would they need to be to meet
and collaborate? Breakout areas, informal
coffee areas, ad-hoc meeting spaces, social
areas with comfy seating, meeting rooms,
project rooms and what technology would
they need to support them?


44% 30%
A typical worker spends only Fully integrated meeting room
44% of their time at their desk. and desk booking systems could
Source: Unwired Research reduce the premises space
requirement by up to 30%.
Source: FM World

a Productive
WorksPace:
in and out of
the office


ultimately We’re using this technology to help us
transform the Way our company Works. everyone
just uses the smart board interactive technology as
their day to day tool. they naturally have them near
their desks, in open areas and in meeting rooms.
Alan Bateman, Director for Next Generation Engineering
BT

It’s time to make the workspace productive A work environment thAt’s Getting a better return on your facilities
again. Help project teams collaborate quickly efficient AnD effective – increase office utilisation
and effectively. Help impromptu meetings Productive Workspace technology from Steljes Dead spaces become productive spaces
take place in a flexible workspace that is transforms traditional office environments – with Steljes. Touch-enabled interactive video
designed around the way your employees making them both more efficient (do more walls and LCD displays allow people to walk
want to work. And help remote and home with what you’ve got and cut the need for up and work – no planning needed. Room
workers be as much a part of the business more space) and effective (a workspace that management solutions mean utilisation
as those based in your HQ. supports the natural way of working that rates improve – so you’re getting more
employees need to stay productive). from your existing premises.
A range of solutions exist for different
scenarios in both open plan flexible meeting A simply better plAce Cut wasted time
spaces and home working environments. to work Think about all those snippets of time that
Our proposition is to bring this technology Not every collaboration needs a formal are wasted during any normal working
together to transform office workspaces, meeting room, and in fact, many situations week – waiting for meeting rooms, trying
in and out of the office. This could be using require a more comfortable, relaxed and to schedule or rebook rooms, finding a spare
interactive video walls for large informal interactive environment. With Productive space in the office to think and work, trying
presentations to staff or customers or mobile Workspace technology, communal areas to work out what hot desks are available.
touch-screen LCD displays, interactive become stimulating environments where Productive Workspace technology from
whiteboards and multi-touch tables to create people can informally work together – Steljes helps you slash this unproductive
genuinely collaborative working areas in without booking rooms, or scheduling. time – helping your employees make the
open spaces, for the whole organisation The office itself starts to be noticed by most of their time in, and out, of the office.
to benefit from. From meeting rooms to your employees – for all the right reasons.
communal spaces, employees can simply
walk up, access files – then start work, as if roi – the benefits of
they were at their desk – but able to annotate improving your workspAces
and share work with employees next to them Cut office space and cost
or employees connected in remotely. Productive Workspace technology solutions
provide opportunities to reduce your property
Room management systems can manage portfolio – in a number of ways; from better
your meeting spaces and increase utilisation use of hot-desking and better use of the
of existing rooms. Unique power distribution available space through to empowered
systems mean you can change the shape and and effective remote and home working.
layout of your space depending on your
specific needs. Travel reduction
Whilst travel bans may have cut some travel
Remote workers can become a lot less cost in the short term, productivity also tends
remote. Use interactive desktop displays, to take a hit. Interactive desktop displays and
wireless slates or tablets and conferencing conferencing software enables home and
software to connect them to office-based remote workers to have the same collaborative
colleagues. They can annotate and amend experience as if they were in the office.
shared documents with those in the office You get the cost savings, but not the
meeting room enriching their experience and productivity drop.
contribution – no longer are they the silent
participants on a conference phone.


We can set up a conference in less than three minutes
and smart’s collaboration technology fits perfectly
With our mantras of ‘Walk up and use’ and ‘three touches
and go’. it really is that simple. the reduction in travel,
time and associated costs is quite staggering. the senior
team has gained a day a month in time and, as no one has
to travel, the overall productivity of the team is greatly
enhanced. it’s a Win-Win situation for everyone.
Alan Parkin, Programme Manager, Infrastructure Design and Delivery
O2

Where Will you
see the Potential?
The truth is less time is going to be spent at creaTing agile flexiBle work sPaces ThaT
the desk. Office space needs to change to ProjecT TeaMs rePay your invesTMenTs
reflect flexible working patterns as more staff Project team productivity gets frustrated Meeting rooms are surprisingly unproductive
work from home or out in the field or even when they can’t collaborate effectively. and even archaic places. Add interactive
within dedicated spaces for professionals Unfortunately due to the nature of the task whiteboards, with whiteboarding software
working in the same disciplines. Our – there’s often very short notice of when and data conferencing software and your
Collabor8 white paper talks much more people meet, so a productive workspace employees will use the meeting rooms with
about the changing needs of employees needs to be flexible enough to support them. new vigour and effectiveness – decisions
and workspace. Touch-enabled interactive displays are the take place, actions happen and tasks get
perfect tool to help people come together, completed faster. Bring in room management
Whether it’s transforming unused communal and communal spaces can house these along solutions and employees can book meetings
spaces, or getting more value from home with multi-touch tables for quick in a second and quickly see what’s available
workers, Steljes’ Productive Workspaces collaborations in shared spaces. Teams and when. Room utilisation goes up, and
solutions can help. can arrive, set up and interact on the fly – sights of teams of staff waiting outside
accessing files, making changes and meeting rooms or searching for a place
decisions, then saving and distributing to work disappear.
their work to the team in an instant.
MoBiliTy wiThin
Making reMoTe working The worksPace
feel a loT less reMoTe Interactive desktop displays are easily
It’s now widely believed that home workers portable – so staff can create a workspace
who are only connected by email and phone wherever they want. Mobile stands for
fail to contribute what they could to a interactive whiteboards and LCD displays give
business. Add interactive desktop displays, workspace flexibility and reduce fixed space
wireless slates or tablets and conferencing requirements. Innovative power distribution
software and they can be part of meetings systems allow you to change the layout and
and interact like never before. use of your workspaces without being tied to
the nearest power socket. Meetings can
happen without meeting rooms and where
your employees need them, and without
complex and time-consuming scheduling.


20% 12.2%
Office buildings typically
account for 20% of most
Almost 3.5 million people work
from home in the UK – 12.2%
countries’ carbon emissions. of the working population.
Source: FM World Source: Trade Union Congress

the office is no longer homogenised so that a
‘one-size-fits-all’ takes Workspace to the
loWest common denominator. instead, it is
recognised that during any individual’s
typical Working day a number of tasks are
performed or undertaken and these are
varied and require different tools,
approaches and facilities.


a neW paradigm Will emerge – When people come
into a space or building they Will do so because
they need or Want to be there.


65% 31%
65% of respondents consider
collaboration technology that reduces
31% of respondents believe that
flexible workspaces and home
travel to be a key requirement of working is driving business
flexible working. productivity.
Source: Steljes Productivity report Source: Steljes Productivity report

Productive WorksPaces
technology
Steljes continually researches the market and hoMe working inTeracTive deskToP
assesses which products and manufacturers As the need and desire to work from disPlays
offer the most innovative solutions, to suit home continues to grow, the right type SMART Podium interactive pen displays,
a range of client budgets. Our Productive of technology needs to be in place to support ideally situated on a desktop, allow users
Workspaces portfolio, part of the Business this. SMART Podium™ interactive pen displays to control applications and annotate over
Productivity Suite of solutions, comprises of that sit on the desktop, SMART Slate™ presentations, Microsoft® and other
a range of complementary technologies that wireless slates, headsets, web cams and applications, with the same functionality
work together or in isolation to solve the conferencing software connects your as an interactive whiteboard. Bringing the
workspace productivity challenges we see employees to HQ, giving them real meeting room experience to the remote
organisations face. interactivity with their colleagues. worker and allowing two-way collaboration
– where ever they are located.
inTeracTive lcd disPlays video walls
When located in corridors, shared areas such Large format display walls allow open flexiBle Power disTriBuTion
as relaxation areas and general office spaces, spaces or specialised room environments to Power distribution is perhaps the last barrier
touch-enabled SMART Board™ interactive become effective at communicating to staff to changing the way you use space. Wireless
displays instantly increase the amount of formally or informally. They can also be used technology has evolved and we are no longer
meeting and collaboration space. Staff can collaboratively with larger groups and for bound by the nearest network cable. But
hold impromptu discussions and brainstorm delivering presentations with impact to power needs to do the same and innovative
ideas, annotate over documents, make notes both staff and customers. power distribution systems now mean you can
digitally and email them to their desk before change the layout and use of a room or space
they get there themselves. MeeTing rooM ManageMenT without being tied to the nearest power
A room booking system, like Evoko, displays socket. Installing a track-based Mainline
MoBile sTands for the booking status clearly outside a meeting power system provides access to power from
inTeracTive whiTeBoards room on touch-sensitive screens. Meetings any point around the room or space giving
and disPlays can be booked through Microsoft® Outlook, total flexibility for the configuration, function
In a world with ever changing needs and via the touch panel or remotely online. and layout.
the desire to change layouts of working Rooms not utilised at the correct times
environments, SMART Board™ interactive can be cancelled and rebooked on the accessories
whiteboards and SMART Board interactive fly to improve productivity and meeting Add the final extra touch to your Productive
displays can be mounted on mobile stands as a room utilisation. Workspace technology with the right cables,
complete solution that can be moved quickly sound systems, mountings, remote mice and
to new locations or within existing spaces for inTeracTive Touch TaBles more – whatever you need to enhance the
breakout sessions and collaborative working. Interactive SMART touch tables can be used user experience.
They can be used to provide high-end in open meeting areas to digitally display
touch-enabled displays for multiple rooms products, services and messages. They also
and spaces or where glass walls prevent the allow staff to collaborate around content and
use of fixed installations. projects interactively without the need to be
in a formal meeting room.


our neW smart collaboration capability enables
people to meet, irrespective of Where they are in
the World and interact as if they Were in the same
room. this has had a massive impact on travel costs
and reduced our carbon footprint significantly.
Bola Oshisanwo, Director, Agile Development Centre
BT

a 360 0
service
you need More Than jusT
Technology To change The
way you work. sTeljes offers
a range of services To suPPorT
you Through The whole Process –
froM advice and guidance,
Through To educaTion, Training,
ongoing suPPorT and even
financing oPTions.


ConsultanCy Rental Training
Our consultancy service starts with Whether you want to stage an unforgettable When you invest in a suite of technology
us getting to know how your organisation workshop, to use digital signage for a to help make your people more productive,
and your people work today, so we can help product launch, or to support a proof-of- it’s essential that they are confident and
you change the way you work tomorrow. concept, we offer a range of exciting engaged with it. That’s why Steljes sees
This approach means we can help you choose Business Productivity Suite technology for training as a crucial part of changing the
the right technology and get the maximum short-term rental. way you work. We can also offer training
return by focusing on the areas of productivity as part of a proof of concept so you’ll get
that are most important to you. Here’s how organisations take advantage: a clear picture of the impact your chosen
technologies could have on your business.
High impact AGMs: an interactive voting
Key consultancy services include: All training is completely tailored to your
system (and digital signage to publish
business and your priorities.
Audit – looking at how you work the results)
today, and then developing the business
Critical workshops – get important Training services include:
case to change
decisions, fast – using an interactive
End-user training – Steljes is the only
Proof of concept – to help assess whiteboard to get your key people
SMART accredited training centre in the
new ways of working and trial to collaborate, interact and ultimately
UK, so using our experts to get your
the technology reach decisions that typically take
people up-to-speed pays dividends
weeks or months to finalise
Technology familiarisation – our
Technical – we’ll ensure the technology
accredited experts will install the Flexible working – a great way of
is integrated seamlessly into your
technology and help business users trialling flexible working, renting
existing estate, and we’ll work closely
become confident in its usage conferencing equipment such as
with your IT team to help them become
mobile interactive displays on stands
familiar with the systems
or interactive pen display podiums for
steljes ChoiCes remote workers, means you can conduct Train the trainer – we can train your own
Paying for new equipment up-front may a cost-effective pilot staff to deliver top-quality, customised
not be the best option for every business. training to their colleagues internally
Through Steljes Choices, we offer a range of
Ongoing support – we’ll help you
tax-efficient leasing options, hire purchase technical suppoRt
manage change and ensure your people
and 0% finance (subject to product and and waRRanties
continue to improve their productivity.
underwriting acceptance). Our own enhanced warranties as well
We’ll run refresher courses and conduct
as standard manufacturer warranties give
Working with Syscap, the UK’s leading a staff survey to assess the impact the
you the support and confidence once the
independent business IT finance technology is really making
technology is in place. Steljes provides on-site
provider, Steljes Choices can give you
support, which can avoid the need to send
cash flow flexibility and keep your
items away for repair. And with a next day
capital free for reinvestment
response time you can be assured there is
Finance options are tax-efficient very little downtime for your organisation.
and could even save you money
in real terms Added to this, it includes:
Your agreement will be individually Supporting proof of concepts: technical
tailored to you with easily managed support is vital at the ‘proof of concept’
monthly payments that suit your budget stage for any project and having
technical support ensures that the
At the end of your agreement you
technology works in your environment
could choose to own the equipment or
refresh the technology and lease more Enhanced warranties: for a one off fee
equipment without increasing your you cover the cost of all labour and parts,
monthly outlay or the cost of a full replacement if repair
is not possible

Steljes is the SMART Authorised Service
Organisation in the UK and Ireland, so you
will be supported by a trained and highly
skilled team of technicians.


Why
stelJes
sTeljes – a hisTory of innovaTion

Steljes started in 1987 and since then, suPPorTing Technology sense checking The righT
has demonstrated a passion for identifying service Providers aPProach – soluTions
the latest in technology to change our way By matching the best technology and evaluaTion
of living, learning and working. Steljes has customer challenges together, Steljes helps We take on a lot of the risk and upfront
constantly looked at the technology manufacturers, resellers and customers investments that our clients and partners
marketplace for innovation that could be successfully address real life situations faced would otherwise have to bear. A big part
successfully harnessed for tangible and by businesses in every industry sector. of this is ensuring we’ve vetted the right
lasting productivity gains. solutions and know with certainty they will
We support the industry through education deliver the benefits that our clients expect.
From launching the first LCD projector into and training, insights and research and of
the market back in 1993, through to being course helping companies take these new Steljes Labs, our own R&D, focuses on this
the first distributor of SMART Technologies, innovative technologies to market with the area – understanding from manufacturers
Turning Point and AVerMedia. Steljes surety of being backed by real expertise across the world, what’s coming down the
continues to promote and distribute solutions and experience. pipeline and how it compares to what’s
and technology with purpose. available now.
a ParTnershiP aPProach
Steljes entered the Sunday Times Fast Steljes delivers its solutions through
Track in 1997 and has continued to grow a network of partners across the UK.
since – selling over 300,000 SMART Board™ Steljes and its partners work with customers
interactive whiteboards by 2009 and to help devise and provide the right
achieving recognition by winning the Best technology solutions to meet the highest
ICT Innovation Award in that year. priority productivity challenges.

We work closely with our partners,
giving them and their customer’s advice
and guidance to help them deliver
maximum benefits.


We Want to build an engineering
consultancy that is internationally
recognised and respected for our
Work in improving the built environment
– physically and socially. creating
sustainable solutions for clients
necessitates keeping our oWn house in
order. by using smart’s corporate
solution We have been able to spread
our reach Whilst reducing company
travel and play a role in helping save
the environment by reducing ours and
our clients’ carbon footprints.
David Dryden, Managing Partner
Cundall

where will your BiggesT ProducTiviTy
gain coMe froM?

Productive
Productive video and data Productive
meetings
it’s not what you do, it’s the time, the way,
conferencing
WorksPaces
the PlaCe that you do it. the PlaCe that you do it. the PlaCe that you do it.

This is Business ProducTiviTy This is Business ProducTiviTy This is Business ProducTiviTy

Productive
Productive marketing and find ouT More
training
communications
We offer an initial assessment and consultancy service with one of our
the PlaCe that you do it. the PlaCe that you do it.

Business Solutions Group to help you identify the best opportunities
and partner for your business.

www.steljes.Com
info@steljes.Co.uk
08450 758 758

This is Business ProducTiviTy This is Business ProducTiviTy

sTeljes
headquarters leeds edinburgh steljes ireland ltd
Bagshot Manor The Old Brewery Lochside House Unit L2
Green Lane High Court 3 Lochside Way Baldonnell Business Park
Bagshot Leeds Edinburgh Park Baldonnell
Surrey LS2 7ES Edinburgh Dublin 22
GU19 5NL EH12 9DT Ireland

This is Business ProducTiviTy
SJ/37989

Steljes Productive Workspaces Brochure

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