Facility management career opportunity available for a growing SF bank. Must have undergraduate degree (MBA preferred), management and facilities experience and relevant financial/banking background. Details attached. Contact Betsy Reinking at 707-360-5041 or email betsyreinking@yahoo.com

1. SECTIO I – JOB IDE TIFICATIO
Job Title: Vice President, Facilities and Administrative Services
Department: Facilities
Location: San Francisco
SECTIO II – JOB SUMMARY
The VP, Facilities and Administrative Services is an important member of the Bank’s
management and leadership team. The Facilities department is generally responsible
for the following critical functions:
Lease negotiations, administration, and management of landlord relations
Market surveys and new branch site evaluation
Architectural design and development for new locations and existing portfolio
remodels
New office/ branch acquisition and build-out
Facilities project management (including coordination/ participation with a wide
range of Bank activities with Facilities impacts or dependencies)
Day-to-day property management
Construction management
Long-term Bank-wide space planning and capacity management
Coordination and execution of internal personnel moves
Developing and managing Facilities-component of the Bank’s energy and
sustainability programs
Support efforts to ensure the safety and security of the Bank’s facilities
Manage the compliance with applicable laws and regulations
This executive will play an important role supporting the department in accomplishing
these objectives. In addition to providing his/ her leadership and participation to these
important activities broadly, this individual will have specific responsibility for space
planning, corporate remodels, and corporate employee moves.
SECTIO III – DUTIES A D RESPO SIBILITIES
1. Develop and maintain the Bank’s long-term space plan, related reporting, and
planning activities. Ensure that the Bank’s anticipated growth and evolving
facilities requirements are closely monitored, anticipated and satisfied. At times
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2. this role will involve setting aside excess capacity, balancing the demands of
multiple internal departments/ executives for limited space, and defining a clear
long-term strategy (with specific goals and standards).
2. Manage corporate remodel and department/ employee relocation activities. This
regularly involves coordinating complex schedules, adjusting to shifting
requirements/ priorities, managing diverse internal and external resources,
providing regular interdepartmental updates/ reports, and resolving/ escalating
issues as required on a timely basis.
3. Support the management and delivery of day-to-day Facilities services and
functions. This includes managing effective processes/ controls and responding
to issues on a timely, cost effectively, and to the satisfaction of the end user.
4. Keep abreast of current trends and provide feasibility studies and cost proposals
for new innovative opportunities (particularly in the sustainability and energy
efficiency areas). Demonstrate ownership of the Bank’s premier customer
experience, the success of our front line and operational partners, and shareholder
value.
5. Keep abreast of regulatory, legal and industry best practices to maintain
compliance and an appropriate level of risk. Partner closely with leadership of
Audit, Risk Management, Information Systems, Information Security/ Disaster
Recovery, and Compliance/ Legal to develop and execute risk management
activities. Regularly report on the status and success of risk management and any
open remediation activities.
6. Perform duties & responsibilities specific to department functions & activities.
7. Performs other duties & responsibilities as required or assigned by supervisor.
8. Responsibilities include the following: 1) adhering to and complying with the
applicable, federal and state laws, regulations and guidance, including those
related to anti-money laundering (i.e. Bank Secrecy Act, US PATRIOT Act, etc.)
2) adhering to Bank policies and procedures, 3) completing required training, 4)
identifying and reporting suspicious activity to the AML Officer, and 5) knowing
and verifying the identity of any customer(s) that enters into a relationship with
the Bank.
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3. SECTIO IV – POSITIO DIME SIO S
Reports To: Senior Vice President, Facilities and Administrative Services
Positions Supervised: Manager, Space Planning
Internal Contacts: Deposit Services, Lending Services, Information Services,
Audit, Compliance, Legal, Relationship Managers, Preferred
Banking, Preferred Banking Office Management, Project
Management, Executive Management, and other teams/
resources as required.
External Contacts: Current and potential business partners/ vendors.
Skills, Knowledge and Education/ work experience:
Abilities: Undergraduate degree required; MBA preferred
10+ years in a facilities management role required
5+ years of management experience required
Relevant experience with a financial institution or firm
with comparable concerns and quality standards desired
Technical skill/ competency
Must be highly conversant with lease terms, conditions,
and the associated negotiations/ administration processes
Strong business orientation, understanding of business
processes, and the resulting applications to Facilities from
an employee, customer and Bank perspective
Possess depth of knowledge and competency in facilities
management, construction management, and decisively
resolving Facilities-related issues
Skilled at identifying and evaluating new locations
Skilled at development and managing related policies and
enterprise standards
Leadership skill/ competency
Demonstrated leadership, planning, and managerial skills
with the ability to contribute broadly at an executive level
Pragmatic with an ability to generate trust and build
alliances across business and functional lines
Empowers others and demonstrates a positive and
energizing style
Consistently demonstrates and follows high standards of
integrity in business decision-making, and expects the
same standards of performance from his/her subordinates
Personal skill/ competency
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4. Strategic perspective and business acumen - Looks
toward the broadest possible view of an issue/ challenge;
can easily pose future scenarios; can think globally about
all aspects of the Bank; can discuss multiple
considerations of an issue and forecast them into the
future; understands how the Bank works, competes, serves
clients, and generates shareholder value
Decision making - Makes decisions in a timely manner,
often with incomplete information and under tight
deadlines; makes good decisions based upon a mixture of
analysis, wisdom, experience, and judgment
Communication skills - Demonstrates excellent
communication and interpersonal skills; able to
communicate clearly and concisely in a variety of settings
and styles; is effective in a variety of formal presentation
and meeting settings; commands attention and can manage
group process during presentation/ discussion
Change management - Gains support for change by
providing context and responding with sensitivity to
concerns; removes obstacles that prevent or slow the
implementation of change; takes initiative to recommend/
develop innovative approaches to getting things done
egotiation skills - Negotiates skillfully in tough
situations with internal and external groups; can win
concessions without damaging relationships; can be both
direct and diplomatic
Peer relationships - Can quickly find common ground
and solve problems for the good of all; can represent own
interests and yet be fair to others; is a team player and
encourages collaboration; can be candid with peers
Physical - Vision must be sufficient to read data reports, manuals and
Requirements: computer screens.
- Hearing must be sufficient to understand a conversation at a
normal volume, including telephone calls and in person.
- Speech must be coherent to clearly convey or exchange
information, including the giving and receiving of
assignments and/or directions.
- Position involves sitting most of the time, but may involve
walking or standing for brief periods of time.
- Must be able to travel in a limited capacity.
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