2. Business Activities
• Senior Consultant, Virtual Profit Solutions
• VP at Alight Planning 2006-12
• Principal, Decision Consulting (Adobe, Kaiser)
• Manager, Business Intelligence, planetrx.com
• Management Consultant, APM/CSC Healthcare
Ben Lamorte, Financial Modeler and Planning Visionary
Writing on FP&A
• How much time should finance spend doing THE RIGHT THING?
• Why Financial Reporting Software Delivers No Value?
• The Value of Agile Planning Over Time
• Driver Based Planning: How is it Defined?
• Application Requirements for Rolling Forecasts with Rand Heer
Education
• MS Management Science & Engineering, Stanford University
2
3. AGENDA
I will: Review trends in FP&A and software
You will: Reflect on what the future of FP&A might
look like at your organization
Key Takeaways: Frameworks for prioritizing new
FP&A initiatives
3
4. FROM A RECENT “THE FUTURE OF FP&A” PRESENTATION
“FP&A has evolved from a profession for Accountants who want more excitement in
their lives to a profession embracing MBA’s and commercially adept Finance folks.
We will no longer: Rely on bored individuals to crank out Daily and Monthly
reports…
The present challenge is to convince our Presidents to invest in technology, to hire
enough staff who are commercially minded as well as technical or statistical…
The future of FP&A is fast approaching & we must push the boundaries of
technology and analysis or we will be left behind.”
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*Source: Jennifer Scott, VP Finance, former Expedia 2010 IE Group Boston FP&A Summit
5. HOW HAVE YOU USED FP&A SOFTWARE?
1980s - Spreadsheets for Everything!
1990s - Pillar & Adaytum Era for Budgeting Software. OLAP & BI Emerging.
2000s – Era of many dedicated FP&A software tools.
Hyperion/Pillar, Cognos/Adaytum, SAP/BPC/OutlookSoft, Business Objects/SRC, Host Analytics,
Alight, Adaptive Planning, Prophix, Centage, Quantrix, Xlerant, MS Forecaster, Whitebirch…
2011 - *88 per cent of public sector finance professionals admit they are
reliant on spreadsheets for their budgeting processes…
Mostly streamlining existing budgeting/reporting/consolidation processes.
August 27, 2013
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*Source: Advanced Business Solutions
6. THE FP&A MATRIX: WHERE ARE YOU NOW?
Turn to your neighbor and discuss the following question:
Which FP&A task is most important to you RIGHT NOW and why?
FP&A Task
Importance
(1-5)
Doing It?
(Y/N)
Using Spreadsheets
Happy? (1-5)
Using
Software
Happy? (1-5)
Budgeting
Profitability by
product/customer
Rolling Forecast
Scenario Analysis
Workforce
Planning
Balance Sheet &
Cash Flow
Long-Range
Planning
6 1 = Not at all. 5 = Completely
7. BUDGETING & REPORTING 1990S
Planning Maturity Curve
A Framework to analyze the ROI of dedicated FP&A Software
Effort
Business Value
Source: Planning Maturity Curve as Developed by Alight, LLC
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8. BUDGETING & REPORTING 1990S
Basic FP&A Tasks in Spreadsheets
Budgeting
Reporting
Effort
Business Value
Source: Planning Maturity Curve as Developed by Alight, LLC
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9. BUDGETING & REPORTING 1990S
FP&A Software Focused on
“Eliminating the Headache”
Budgeting
Reporting
Effort
Business Value
“What FP&A Software Customer
Says”
Budgeting & Reporting Tool:
• Saves Time
Source: Planning Maturity Curve as Developed by Alight, LLC
9
10. 2000S – BUDGETING AND BETTER REPORTING
Improved Dashboards, BI tools make reporting easy to visualize
outside of finance leading to MORE INSIGHT AND ACTION
Budgeting
Reporting
Effort
Business Value
“What FP&A Customer Says”
• Saves Time AND
• Adds some Value!
•ENGAGES others in the
financial model
•Business decisions are more
financially-informed
Source: Planning Maturity Curve as Developed by Alight, LLC
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11. 2010S – BIG VALUE
Budgeting
Reporting
Effort
Business Value
Source: Planning Maturity Curve as Developed by Alight, LLC
**Source Ventana Research:
http://www.facebook.com/note.php?note_id=140497886040
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12. 2010S – BIG VALUE
Future is EXCITING. Some of you may already be there!
Most ARE NOT - My guess is 90% ARE NOT
**Ventana Research: 6% adopted Driver-Based Planning in 2000s….
Budgeting
Reporting
Effort
Business Value
Source: Planning Maturity Curve as Developed by Alight, LLC
BIG VALUE:
Rolling Forecasts,
Driver-Based
Planning, Real-
Time Planning
**Source Ventana Research:
http://www.facebook.com/note.php?note_id=140497886040
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13. RECENT PUBLISHED CASE STUDIES
How FP&A Teams Impact Profits! This is THE FUTURE
• McAfee Transforms Quota Management & Sales Compensation >400% ROI on Software
in Months!
Source: Get Smart About Sales Finance. Webinar hosted by Ventana Research Oct 2012
• Adobe’s FP&A Team Reduces the Sales Cycle, Increases Close Rate!
• Source: IE Finance Article: Use the FP&A Pulpit to Business Partner with Sales and Directly Drive
Predictable Revenue Matthew Glaser, Adobe, Thursday, November 10, 2011
• SoftLayer’s more accurate and rapidly updated rolling forecast model leads creditors to
reduce interest rate, reduces interest expense by $3M in one year! >1,000% ROI on
software in 3 years?
Source: Institute of Management Consultants Webinar: Measuring the ROI of Planning Software, June 2012
• Pittsburgh Mercy Saves $600,000 Through Collaborative Planning. CFO sets up driver-
based planning model with managers across treatment areas, >800% ROI on software in
2 years, gets promoted to President!
Source: Spring 2011 issue of HFMA's Strategic Financial Planning newsletter
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14. THE VALUE OF TRADITIONAL PLANNING OVER TIME
Source: The Agile Planner Blog, Alight LLC
TIME
VALUE
High ROI at
the early
stages of
planning…
But ROI
diminishes
quickly over
time.
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15. THE VALUE OF AGILE PLANNINGTM
OVER TIME
Source: The Agile Planner Blog, Alight LLC
ROI remains
high in the
early stages of
planning…
Long-term
value from
planning
increases
significantly
TIME
VALUE
Agile Planning Defined: Impactful planning that addresses the right business
issues at the right time with the right people at the right level of detail. Unlike
budgeting, it is a continuous process that adds increasing value over time.
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16. Communicating the Model in an Excel PowerPoint Cycle
Source: Ben’s Life in FP&A at planetrx.com in late 1990s
FP&A SOFTWARE THE PAST: EXCEL POWERPOINT CYCLE
Source: The Agile Planner Blog, Alight LLC
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17. DO YOU RELATE? IF SO, SHARE YOUR EXCEL-POWERPOINT CYCLE STORY
August 27, 2013
17
Raise your hand if you relate
Anyone summarizing results from an FP&A software tool (not
spreadsheets) in PowerPoint?
18. FP&A SOFTWARE: THE SUMMARY
18
FP&A: NOW FP&A: THE FUTURE
Software
Purpose
•Reduce a Pain Point
•Decrease Costs by
doing less work
•Improve the Business
•Add Value by doing “THE RIGHT
THING”
Example
Net Benefit
Measuring ROI
Primary
Communication
Platform
Meeting
Outcome
FP&A Business
Savvy
IT Support
19. FP&A SOFTWARE: THE SUMMARY
19
FP&A: NOW FP&A: THE FUTURE
Software Purpose
Example Cut monthly reporting
time, reduce annual
FP&A labor costs by
20%
Introduce a rolling forecast, get
better interest rates on debt
Net Benefit
Measuring ROI
Primary
Communication
Platform
Meeting
Outcome
FP&A Business
Savvy
IT Support
20. FP&A SOFTWARE: THE SUMMARY
20
FP&A: NOW FP&A: THE FUTURE
Software Purpose
Example
Net Benefit Relatively Small Possibly Huge
Measuring
ROI
Easy to estimate Difficult; often requires
retrospection
Primary
Communication
Platform
Meeting
Outcome
FP&A Business
Savvy
IT Support
21. FP&A SOFTWARE: THE SUMMARY
21
FP&A: NOW FP&A: THE FUTURE
Software Purpose
Example
Net Benefit
Measuring ROI
Primary
Communicati
on Platform
PowerPoint. May
depend on FP&A
software - PowerPoint
cycle
Dedicated Planning Software with
Dynamic Dashboards enabling real-
time scenario analysis
Meeting
Outcome
More internal work,
preparing for next
review
Action that drives business
FP&A Business
Savvy
IT Support
22. FP&A SOFTWARE: THE SUMMARY
22
FP&A: NOW FP&A: THE FUTURE
Software Purpose
Example
Net Benefit
Measuring ROI
Primary
Communication
Platform
Meeting
Outcome
FP&A
Business
Savvy
Suggested: Software
alone can help “more
rapidly crank out
reports”
REQUIRED: Software alone cannot
improve a business. Now the reports
are available, management asks: “so
what?”
IT Support Moderate to Heavy Must be minimal to meet growing
need to quickly respond to internal
customers
23. FP&A SOFTWARE: THE SUMMARY
23
FP&A: NOW FP&A: THE FUTURE
Software Purpose •Reduce a Pain Point
•Decrease Costs by doing less
work
•Improve the Business
•Add Value by doing “THE RIGHT THING”
Example Cut monthly reporting time,
reduce annual FP&A labor
costs by 20%
Introduce a rolling forecast, get better
interest rates on debt
Net Benefit Relatively Small Possibly Huge
Measuring ROI Easy to estimate Difficult; often requires retrospection
Primary
Communication
Platform
PowerPoint. May depend on
FP&A software - PowerPoint
cycle
Dedicated Planning Software with Dynamic
Dashboards enabling real-time scenario
analysis
Meeting
Outcome
More internal work,
preparing for next review
Action that drives business
FP&A Business
Savvy
Suggested: Software alone
can help “more rapidly crank
out reports”
REQUIRED: Software alone cannot improve a
business. Now the reports are available,
management asks: “so what?”
IT Support Moderate to Heavy Must be minimal to meet growing need to
quickly respond to internal customers
24. END OF THE SHOW: WHAT I HOPE YOU TAKE AWAY
Tools for prioritizing FP&A initiatives:
• FP&A Matrix
• Planning Maturity Curve
Questions to ask now:
1: Does your company want “BIG VALUE” from FP&A?
2: If so, how do we get started?
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25. LET’S END ON A POSITIVE – BEST PRACTICES!
Beginning in May 2010, we have surveyed attendees at various
FP&A Conferences to better understand how different
companies use Performance Management tools.
The response rate is generally between 30-40%, and
our survey database now includes 196 respondents.
Here's what we've learned:
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Let’s start with you – how have you or are you using FP&A software… Since the 1980s, we’ve all used spreadsheets.Let’s see a show of hands: Anyone here ever use Pillar or Adaytum back in the 90s?Anyone here use any dedicated software for FP&A other than spreadsheets? You can see a partial list here.
We need to do variance analysis – we have 2 numbers, so what’s the gap between importance and doing it and quite frankly is the level of effort in tune with the level of importance?Here’s a tool that we created that our clients find invaluable to complete before shopping for FP&A software. You can see the rows are planning activities, and I’ve only included a sample here so it’s legible. Each cell should be completed with a Yes or No. Let me give you an example of one of my typical conversations with a prospect. OK, so what are you looking to do with the software: Budgeting? Reporting? Forecasting? Real-Time Planning with Scenarios and What-if on-the-fly? CAPEX?... Yep. That pretty much covers it, we’d also like to do allocations and some consolidations plus automate dashboards and build a 5-Yr plan.So, you want to do it all? Yeah but, we’re already using SAP for budgeting at corporate, and some of us do variance reporting using that tool, but it doesn’t really work for most of us so we do it in Excel. The rolling forecast, that’s something we want to do, and we’re kind of doing it in spreadsheets, but we gave up. Long-Range planning – I think we do it, but not sure… Leo used to do that, but he left. I think the new CFO started a 5-yr model, but not sure anyone’s really using it.Point is: sometimes filling out this matrix is harder than it may appear (and it’s dynamic since our models come and go) + we need to make sure the management team is on the same page about what we are doing in FP&A, what is it working, and what we want to do going forward. Your exercise: just pick ONE cell in the FP&A software matrix that is interesting to you – for any reason. For example for Rolling Forecast, you could choose Not doing it -- and enter “NO” if you don’t need a rolling forecast. OR you could choose long-range planning and have “Yes” in Using Spreadsheets because your Excel model is working just fine, thank you very much.OK, go – you have 2 minutes to discuss with your neighbor.NEXT: anyone want to ask a question about the matrix or share a story about an interesting cell? IF NO response, “I’d like to at least give those of you who are happy in spreadsheets and put a Y in any column to raise your hand. It’s good to see this and interesting to me since software vendors are constantly bashing spreadsheets… OK let’s move on.I will volunteer: At Adobe, - we had a 5-Yr model all in Excel. I was happy – it got a bit crazy with 150 worksheets, and when I completed the project, no one had any idea why I had blacked out a bunch of columns and had created something like 85 different versions of the file… But it worked for me! As we’ll see later, it’s critical to identify activities where FP&A software can make the biggest positive impact going forward.
Optional Small Group Question:Turn to your neighbor, discuss your Excel-Powerpoint storyAnyone want to share?