How to create a fantastic presentation for your

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Vicki Burns

How to create a fantastic presentation

Technologie

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Definition: A presentation is the process of presenting a topic to an audience. It is typically a demonstration, introduction, lecture, or speech meant to inform, persuade, inspire, motivate, or to build good will or to present a new idea or product. Planning Your Presentation Preparing a presentation can be an overwhelming experience if you allow it to be one. The strategies and steps below are provided to help you break down what you might view as a large job into smaller, more manageable tasks. Step 1: Analyze your audience The first step in preparing a presentation is to learn more about the audience to whom you'll be speaking. It's a good idea to obtain some information on the backgrounds, values, and interests of your audience so that you understand what the audience members might expect from your presentation. Step 2: Select a topic Next, if possible select a topic that is of interest to the audience and to you. It will be much easier to deliver a presentation that the audience finds relevant, and more enjoyable to research a topic that is of interest to you.

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If you rely on bullet slides, you may unintentionally project these qualities. While many default to bullet points as the easiest way to convey information, they are not always the most effective. To create a more engaging presentation, start by focusing on your main point. Whether you call it a headline, a B.L.U.F. (Bottom Line Up Front), or an assertion, your main point should be clear and memorable. Make it the primary focus of your slide, and consider using a short, meaningful sentence rather than a generic label. Once you have established your main point, provide supporting evidence in the form of data, visuals, or a few concise sub-points. However, be mindful of overloading your slide with too much detail or relying on too many sub-points. If you find yourself struggling to condense your information, consider restructuring your point or dividing your content across multiple slides. While bullet slides can be useful in certain contexts, they can also make your presentation look cluttered and uninspired. Instead, experiment with alternative ways to present your information, such as using images, diagrams, or other creative visuals. By stepping away from the default bullet point format, you can create a more engaging and memorable presentation. Use visuals to tell a story: Visual aids such as images, graphs, and videos can be powerful tools for conveying information and telling a story. Instead of using bullet points to list out information, consider using visuals that can better illustrate your points and make them more memorable. Use analogies and metaphors: Analogies and metaphors are powerful tools for helping people understand complex ideas. By comparing your ideas to something familiar, you can help your audience understand your message in a more relatable and engaging way. Use storytelling: Storytelling is a powerful way to connect with your audience and make your message more engaging. By telling stories that relate to your topic, you can help your audience understand the relevance of your message and make it more memorable. Keep it simple: When creating your presentation, focus on simplicity. Use simple language, clear visuals, and straightforward ideas to convey your message. Avoid overcomplicating your presentation with unnecessary details or jargon. Engage your audience: Finally, be sure to engage your audience throughout your presentation. Ask questions, encourage participation, and use interactive elements such as polls or quizzes to keep your audience engaged and attentive. By following these tips and stepping away from the default bullet point format, you can create more effective and engaging presentations that will help you connect with your audience and convey your message more effectively.

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Sample Outline Format Note: The outline you submit should be one MS Word document inclusive of the outline, references page and description of visuals. Speech Title: A creative title will add to audience interest. General Purpose: Is it to inform? To persuade? To entertain? To mark a special occasion? Specific Purpose: A specific statement of what you expect to accomplish with your speech - your desired outcome. Introduction: Grabs the attention of the audience, presents a topic of the speech and tells the audience the major points of your speech. A. Attention Getter: grab the attention of the audience- ideas include: Use a famous quotation; tell a story, real or hypothetical; pose questions, rhetorical or directed; make a startling statement; use suspense; make a personal reference; use humor B. Thesis Statement: The thesis is a single sentence that summarizes your message. Every other part of your speech should support your thesis statement. Credibility: Somewhere early in the presentation, typically after the thesis statement, but before the preview statement, it will be important to establish credibility as a speaker. Credibility can be established through reference to your own expertise on the topic and/or through making verbal reference to the sources of your support. This persuades the audience that you are "trustworthy" enough to speak about the subject, which is critical to your success. You should continue to make references to your credibility throughout the speech to maintain that perception, but it is most important near the start. Body: Contains the main points of your speech and is where you focus on the details; here your intent is to provide all the necessary evidence to explain and support your points. Preview Statement: Here you preview your main points, which should be stated using parallel language. Tie to the audience: Somewhere early in the presentation, typically after the preview statement, but before the first main point, it will be important to tie the topic to the audience. Why should they be interested in what you have to say? Why is it important to them? You should continue to tie the material to your audience throughout the presentation to maintain the importance of the material, but it is most important near the start. A. Main Point #1: You should have between 2 and 5 main points in the body of your speech, which will be supported by the subordinate points below. 1. The bulk of your speech will be support. a. Support should be outlined following the conventions of outlining b. Your outline should be of sufficient detail 2. The number of support points and sub-points in your outline will vary. a. Be sure to read the text about the different types of outlines. b. It is important that you use subordination to effectively demonstrate relationships between ideas. B. Main Point #2 Supporting materials illustrate the main points by clarifying, elaborating and verifying.

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Planning an effective presentation Study guide For a printer-friendly PDF version of this guide, clickhere This study guide offers you an insight into the process of planning an effective presentation. It focuses on the importance of the presenter's relationship with the audience and suggests key strategies for making an impact. Other Useful Guides: Delivering an effective presentation, Using visual aids. What is a effective presentation? A effective presentation makes the best use of the relationship between the presenter and the audience. It takes full consideration of the audience’s needs in order to capture their interest, develop their understanding, inspire their confidence and achieve the presenter’s objectives. Careful planning is essential. Seven stages in planning a presentation 1. Preparation Many factors affect the design of your presentation. A powerful presenter will acknowledge and address each of the following: · objectives; · audience; · venue; · remit. Objectives Why you are making your presentation? Bear in mind what you want to achieve and what you want your audience to take away with them. Once you have decided upon your objectives, you are in a much better position to make strategic decisions about the design and tone of your presentation. For example, a presentation to a seminar group might require a balanced argument, whereas a charity appeal might require a more creative approach. Ask yourself: · what do you want your audience to have understood? · what action do you want your audience to take following your presentation? · how can you best design your presentation to meet your objectives? Audience Your audience will have a variety of different experiences, interests and levels of knowledge. A powerful presenter will need to acknowledge these and prepare for and respond to them accordingly. Ask yourself: · how much will your audience already know about your topic? · how can you link new material to things they might already understand? · will you need to win them over to a particular point of view? You may not be able to answer these questions for each member of your audience but you should have enough information to ensure that you have targeted your material at the right level for their needs. This might involve avoiding technical jargon or explaining abstract concepts with clear practical examples. If you fail to consider your audience’s needs, you will fail to appeal to their interest and imagination. Venue Where will you be making your presentation? What will the room be like? What atmosphere will the physical conditions create? A large lecture theatre might create a formal atmosphere. Similarly, a seminar room might create a less formal tone. Ask yourself: · what kind of atmosphere do you wish to create? · how might the room arrangement affect your relationship with the audience? · can you do anything to change the arrangement of the room to suit your objectives? · what audio-visual aids can you use? Remit You m.

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Formal vs. Informal Presentation Style Presentations are a necessary part of business and there will be times when you will be asked to present about a topic. Sometimes you are given time to prepare a structured presentation and other times you might be asked to give an impromptu presentation with little or no time to prepare. Each of these presentation styles requires good communication skills but there are unique expectations when delivering a formal vs. and informal presentation. Formal Presentations A presentation is considered formal when you have been asked to share ideas with an individual or group and you have been given time to prepare. Formal presentations require a very different approach than presenting to your team during a weekly meeting. Set clearly defined goals In order to deliver a successful formal presentation you need to be very clear about what it is you want your audience to learn. You need to write down the main points of your presentation and use this as a guide for your outline. Know your audience. Are you presenting in front of 100 people or are you presenting in front of a smaller group? Are you presenting to managers and executives or are you presenting to clients? Are you presenting to people who are familiar with the topic? You must know your audience so you can tailor your presentation to meet their needs. You might need to include a hand-out for your audience or perhaps an infographic that summarizes your key points. Create an outline When you are giving a formal presentation it is expected that you will be well-prepared and well-rehearsed. You have been given time to prepare so your audience is expecting a well-structured presentation. Therefore, you need to create an outline of your presentation so you will have an order in which to follow. Use visuals Again, when you have been given time to prepare it is expected that you will have some visuals for your audience. Formal presentations usually include a PowerPoint or slideshow of some sort so your audience can follow along. Include questions for  audience interaction A formal presentation should engage the audience. You can end a formal presentation with a Q&A session or you can ask questions along the way after each point. Dress the part Just as the name implies, a formal presentation requires more formal dress. Men might wear a suit or tie while women should wear a nice dress or business suit. You should also always stand during a formal presentation. Informal Presentations It is fairly common for business meetings to include impromptu presentations. These types of presentations are usually prepared in a short amount of time and do not require the same organizational methods as a formal presentation. Prepare your material Your boss might give you just a few hours to put together an informal presentation but you still need to spend some time jotting down your main points and a few notes about the topic. While you don’t necessa ...

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