We generate more content that ever before and securing it gets more important with scale. Automate your security by using the tips described here by using pre-existing user permissions within your organization to secure your sensitive data.
4. Manual Security is Broken
The pace of employee changeover
and content creation makes manual
updates unreliable.
Relying on an authoritative source
like Active Directory makes security
much tighter.
5. Manual Security is Broken
Risk increases as users grant
access at their own discretion.
User-dictated updates may not align
with corporate security protocol.
10. Document Level Security
Example
Those processing payroll must see the
whole report since they need all of the
payroll information to perform their job.
14. Securing content by job position
lets you quickly give new hires
or transfers access to
relevant content.
Secure by Job Position
15. Only showing content relevant
to the employees job promotes
security & the bloat doesn’t get
in the way of finding what they’re
looking for.
Secure by Job Position
16. Job Position Example
A member of the accounts
payables team has access to
all payables reports.
18. Take Away
Only showing reports that relate
to a person’s job function keeps
unwanted viewers at bay and makes
it easier to find helpful information.
19. A category for multiple
job positions with in a
functional group.
Secure by Groups
20. Group Example
Business analysts are part of the
marketing group and they should see
all of the marketing group’s content
in additional to what is shown to
anyone who is a Business Analyst.
21. Take Away
Groups help you go beyond job
position to provide a wider set of
content to a larger number of people.
22. Distributed offices and global
teams means some content
is only relevant to specific
geographies
Secure by Geography
23. Having access to information
from many geographies can
make it too easy to look at
the wrong report, and provide
incorrect information.
Secure by Geography
24. Limiting what content is
accessible reduces these errors
and makes locating the correct
information easy.
Secure by Geography
25. Geographic Region Example
The sales mangers for the Northeast and
Midwest regions of the US only have access to
their respective region’s reports.
The North American Sales Manager should see
all reports for regions in North America though.
26. Take Away
Properly securing content by
geography reduces misinformation and
makes it easier to find the relevant data.