OpenAIRE at EURASLIC meeting, May 2011, Lyon France.

Opening access to European funded
publications (FP7 & ERC) : the
OpenAIRE project
Alexandra Deniot– Couperin Consortium

The Digital Agenda for Europe
The main policy context today is the Digital Agenda.
The Digital Agenda is Europe's strategy for a
flourishing digital economy by 2020. It outlines
policies and actions to maximize the benefit of the
Digital Revolution for all.
To achieve these goals, the Commission will work
closely with national governments, concerned
organizations and companies.
http://ec.europa.eu/information_society/digital-
agenda/index_en.htm
OpenAIRE presentation Lyon 18.05.20112

Origins of the Open Access
debate
The Internet has led to unprecedented access and
dissemination possibilities - Access should be easier
and cheaper
However, journal subscription prices have risen
considerably over the past decades - Protests by
researchers and libraries
Need to make the best possible use of opportunities
offered by the digital revolution - Room for
improvement

What Open Access is not?
An open access requirement is not a requirement to
publish: researchers are free to publish or not
Open access and commercial exploitation (e.g.
patenting) are not at odds: open access only applies
after the decision to publish has been taken
Open access publications are not of lower quality
than traditional publications: they have gone through
the same peer-review process as non-OA publications
Open access is not the same as open source, which
applies to software

Open Access Policies

Open Access Mandates
300+ OA mandates internationally
– 46 funder mandates
– 117 institutional mandates
– …
EC Open Access initiatives
– FP7 OA pilot
– ERC OA guidelines
Source: ROARMAP (http://www.eprints.org/openaccess/policysignup)

FP7
http://ec.europa.eu/research/science-
society/open_access
OpenAIRE presentation Paris 16.3.20117

Reimbursement of publication
costs
Gold open access
Limited to duration of project
Uptake to be monitored during and at end of FP7
Publication costs (including gold/author pays open
access fees) are eligible for reimbursement:
- Legal reference: II.16.4 of FP7 Model Grant
Agreement permits 100% reimbursement for “other
activities” including open access publication
ftp://ftp.cordis.europa.eu/pub/fp7/docs/fp7-ga-annex2-v3_en.pdf

FP7 OA pilot
Special clause 39 :
“In addition to Article II.30.4,
beneficiaries shall deposit
an electronic copy of the
published version or the
final manuscript accepted
for publication of a scientific
publication relating to
foreground published before
or after the final report in an
institutional or subject-
based repository at the
moment of publication.“
http://ec.europa.eu/research/
press/2008/pdf/annex_1_ne
w_clauses.pdf
9

FP7 OA pilot
Applies to seven areas of the
7th Framework Programme
– “Health”
– “Energy”
– “Environment”
– “Information &
Communication
Technology” (Cognitive
systems/robotics)
– “Research infrastructures”
(e-infrastructures)
– “Socio-economic Sciences
and Humanities”
– “Science in Society”
10

FP7 OA pilot in detail
Applies to grant agreements signed after
August 20, 2008
Pilot based on “Self-Archiving“ / “green“ OA
Final published article or final peer-reviewed
manuscript
If no repository is at hand, into a special
repository for “orphan” publications

Deposit immediately upon acceptance for
publication
Embargo open access
– 0 months (OA publications)
– 6 months (Energy, Environment, Health,
Information and Communication
Technologies, Research Infrastructures)
– 12 months (Science in Society, Socio-
economic Sciences and Humanities)

ERC Scientific Council Guidelines
for Open Access
http://erc.europa.eu/pdf/ScC_Guidelines_Open
_Access_revised_Dec07_FINAL.pdf

17 December 2007
“The ERC requires that all peer-reviewed publications
from ERC-funded research projects be deposited on
publication into an appropriate research repository
where available, such as PubMed Central, ArXiv or an
institutional repository, and subsequently made Open
Access within 6 months of publication.”
“The ERC considers essential that primary data - which
in the life sciences for example could comprise data
such as nucleotide/protein sequences,
macromolecular atomic coordinates and anonymized
epidemiological data are deposited to the relevant
databases as soon as possible, preferably immediately
after publication and in any case not later than 6
months after the date of publication.”

How to comply?

Support needed to enable projects /
researchers to comply
=> OpenAIRE

OpenAIRE
Open Access Infrastructure for Research in
Europe
http://www.openaire.eu

Main Goals
HELPDESK : Deliver “an electronic infrastructure and
supporting mechanisms for the identification,
deposition, access, and monitoring of FP7 and ERC
funded articles”
ORPHAN REPOSITORY: Additionally, offer “a special
repository for articles that can be stored neither in
institutional nor in subject-based/thematic
repositories”.
OPENAIRE PORTAL: All deposited articles will be visible
and freely accessible worldwide through a new portal
to the products of EU-funded research, built as part of
this project.

Publication & Deposit Workflow
19 OpenAIRE presentation Lyon 18.05.201119

Steps for Compliance
1. Submit your article to a journal of your
choice.
– Please use the cover letter and the
„Addendum to Publication Agreement“

Publication Agreement
http://cordis.europa.eu/fp7/find-doc_en.html
21

2. Deposit your accepted author manuscript (a
PDF of your final version as submitted to the
publisher after peer review) in your
institutional repository, subject repository or
orphan repository

Help OpenAIRE to Identify FP7
Publications
Acknowledge project in publication

Acknowledgement of Funding
Examples of acknowleding FP7 in your publication
– Financial support by the European Commission
(FP7-ICT-2009-1, Grant Agreement no. XXXX) is
gratefully acknowledged.
– This work has been supported by the EC within the 7th
framework programme under grant agreement no.
FP7-IST-XXXX.
– This work has been supported by the XXXX project,
grant agreement number YYYY, funded by the EC Seventh
Framework Programme theme FP7-ENERGY-2008-2.
– The authors acknowledge the financial support by the
European Union FP7-ICT project ZZZZ under contract
no. XXXX.
24 OpenAIRE presentation Lyon 18/05/201124

Publications
Use publication identifier at reporting time

Reporting
ftp://ftp.cordis.europa.eu/pub/fp7/docs/project_reporting_en.pdf
Open Access
Publication Identifier
26

Publications
Use publication identifier at reporting time
Urge institutional repository to become
OpenAIRE compliant

OpenAIRE Compliant Repositories
Find out if your institutional repository is
OpenAIRE compliant
In July 2010 the OpenAIRE team released the
OpenAIRE Guidelines 1.0 - Guidelines for
content providers of the OpenAIRE
information space:
http://www.openaire.eu/en/component/attachments/download/31.html
Advocate for it

Need help?
Helpdesk:
– http://www.openaire.eu -> support

Network of National Open Access desks
(NOAD)
– Divided in 4 regions
– France is part of region west (Couperin)
NOAD handles the question
OpenAIRE presentation Lyon 18.05..201131

Network of National Open
Access Desks

OpenAIRE Portal

www.openaire.eu

About France

Already Open access repository:
- HAL (Hyper Article en Ligne)
- IFREMER,
- INRA,
- Grandes Ecoles de Toulouse,
- Dauphine University,
- Journals in OA (www.revues.org)
OpenAIRE presentation Lyon 18.05..201137

OpenAIRE - factsheet
Programme: FP7 – Research Infrastructures
Starting date: December 1, 2009
Duration: 36 months
Budget: 4.1 Million
38 partners covering all European member-
states (except Luxemburg + Norway)

More
OpenAIRE website: http://www.openaire.eu
Further details on the open access pilot in FP7
can be found on:
http://ec.europa.eu/research/science-
society/open_access
Follow us on twitter: @OpenAIRE_eu

Contact
If you have any questions, don’t
hesitate to send me an email:
alexandra.deniot@scd.uhp-nancy.fr

OpenAIRE at EURASLIC meeting, May 2011, Lyon France.

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OpenAIRE at EURASLIC meeting, May 2011, Lyon France.