Presented by Live Union at Tech Fest in July 2013. In the face of so much new event technology and format deign, this presentation is designed to help event professionals identify where to focus their innovation.

1. At Live Union we create internal and business events for people
like EDF Energy, Sage,TripAdvisor and AXA.
Like everyone in this room we’re working in a period of
phenomenal technological change within events as live and
digital channels merge.
We spend a lot of time looking at the new technologies that are
emerging, but the big challenge we face is that we can’t take
risks with our client’s event – things have to work. So how do
you really test things? How do you convince yourself and your
client that a new digital engagement idea will actually work?
What William’s done with Tech Fest is to create an event where
it is safe to fail, where we can all get hands on with new
technology and try things in an event environment- and if things
don’t work, well its only us event professionals! So thanks
William for creating Tech Fest and for bringing so many great

2. Today things like this are possible
This is Tupac appearing at the Coachella festival as a
hologram – performing from beyond the grave.
With this warp speed innovation come a huge number of
decisions, not least of which is where to allocate your
event resources – particularly time and budget.

3. Over the next couple of days you’re going to experience a vast
number of new technologies.
What I’m going to do in the next 20 minutes is share an
audience led approach to making the right decisions on where
to focus your innovation.

4. It’s a presentation in three parts
I’m going to start by asking a question about the future of
events

6. I’m then going to share something called the DelegateValue
Proposition.
This is a framework we’ve developed at Live Union to help our
clients focus their event innovation in the right places.

7. And finally we’ll look at how some different event tech, including
some of the ones featured in this event, can be used to build
value for your delegates.

8. I saw a great presentation by Intel’s creative head of experiential
Joe English.
Joe heads up their huge developer forum events and he asked
the Intel futurologists a simple questions
Will there be events in the future?
The good news for all of us here today is that the answer was
Yes!

9. This answer was based on 4 fundamental things they believe will
continue to drive events in the future

10. The first is the fact that events connect people in very human
ways that have real business value.

11. More obscurely they talked about serendipity.
The idea that events put people together in ways that have
unpredictable outcomes that are both valuable and exciting.

12. The Intel futurologists also talked about the ongoing shift from
events being about information exchange to ideas exchange.
At LIve Union we use the expression ‘do live what is best done
live’.
Events are great for communicating big ideas – detailed
information is better communicated in other channels.

13. And finally, as social networks continue to grow, social exchange
will become an ever more important aspect of events.
The futurologists made an interesting point here:
People with high value networks and a propensity to share
information are more desirable audiences than those who keep
the information to themselves
Business are already making decisions about who to invite to
their events based on this
Increasingly it will be about turning attendees into advocates.

14. These four points about why live events will continue to exist
long into the future provide a great platform to explore
audience value and how to enhance it.

15. At Live Union we always look at things through the lens of
delegate value.When we’re designing events for clients we use
the DelegateValue Proposition to help us focus innovation.
It is very much an audience led approach, and is based on a
belief that there are six fundamental values that underpin event
attendance today.
These values are rooted in a belief that event audiences are
changing and where the value lies for them in attending events is
shifting.
What I’d like to do is quickly go through these six and then ask
you to vote on which of these was the most powerful driver in
your deciding to attend Tech Fest.

16. First off and most straightforward- people go to events to
concentrate on the things that matter.
Today’s workplace is more distracting than ever; events provide
a rare chance to focus on the things of real long term value.
They enable people to get away from their desks and block out
the time to think beyond their everyday tasks and to focus on
the bigger picture.

17. Increasingly people are seeing events as things they can tailor to
their own individual needs; It’s clear the value of events today
isn’t in a one size fits all experience.
Delegates value the opportunity to make choices about the
content they experience and about how they use their time and
energy at an event.

18. Today’s delegate is used to having a voice . People therefore
both value and expect to be able to help shape the agenda and
to have a voice at the event itself and beyond.

19. For delegates today, the value isn’t just in hearing new ideas and
inspiration- it is being able to do something with it. People want
to discuss it, apply it to scenarios and test their own ideas out
on other delegates.

20. There’s a great book by Steven Johnson, called Where Good
Ideas Come From.
In it he looks at everyone from Darwin to Tim Berners-Lee, and
what he shows is that innovation almost never occurs in
isolation.
In reality, what generally happens is that someone who has a
half-formed idea shares it with someone else who has a related
hunch.Those ideas pollinate, and create a breakthrough.
At Live Union we think the opportunity for people to
collaborate at events is an increasingly valuable area- particularly
for internal audiences.As we’ll see here, technology can help
capitalize on this area by providing more ways to design events
that are more collaborative.

21. Whenever you research events, delegates tell you that a large
part of their value lies in the ability to network.
This is even more so the case in the age of digital networking,
where real world human connections have never been more
valuable.

22. Finally, we believe the last significant area of value is the cascade-
this is where attendees turn into advocates.We need to harvest
the opportunities which lie in delegates being able to easily
share event content with their team or wider social network.

23. These six areas of delegate value can provide a solid framework
for researching and evaluating a businesses roster of events, and
for better understanding your audience.

24. Sometimes clients assess which areas of value have been
achieved through a formal audit of their events, whereas other
times they gauge it more instinctively. Certain areas areas of
value are concentrate and built upon.This type of framework
allows us to understand where is best to innovate and where to
allocate resources in planning your event.
For example, if the value in attending a flagship conference is in
the ability to contribute, how can you innovate to achieve this?
What new technologies should you embrace?

25. I’ve picked out four of these areas and looked at some of the
technologies available you could consider.

26. We’ve identified that your audience value being able to
contribute – how might you use technology to achieve this?

27. Has anyone come across SXSW Panel Picker?
This is a website that allows anyone who wants to run a panel
at the SXSW conference to upload a brief overview of their
topic: other people can then browse the proposal and vote on
the ones they’d like to see at the conference. Last year’s event
saw 1,300 panel ideas submitted.
The interesting thing about Panel Picker is that it ensures the
audience are engaging with the content many months in
advance, as topics are voted on and debated, turning Panel
Picker into an additional piece of marketing for SXSW.
Of course, if you’re trying to drive contribution you really need
to consider using an Event App, of which you’ll see several
examples over the next couple of days.Apps grant audiences the
ability to answer polls, and vote, as well as ask questions and

28. What about if you’re trying to help delegates better network
and connect?

29. There’s something exciting about chance, but it’s incredibly
inefficient.Think about how many missed opportunities there
are at any event because you don’t actually ‘bump into’ that
person who could be the counterpart to your hunch.

30. Today many event networking tools are helping delegates self-
categorise, by defining the topics they are interested in
networking around.

31. This event is using Meet-Hub, and if you haven’t had a play
with it already, you definitely should.
You can make connections and set up meetings with people at
the event based on shared interests – a highly efficient addition
to conventional networking at events.
Beyond this there are all sorts of proximity awareness tools
such as Spotme, that further aid networking and apps that
gamify the process.
Choose whichever approach is appropriate for your audience.
The point is that – particularly for British people – anything that
oils the wheels of networking is a good thing.

32. So we’ve seen how we can help drive delegate value around
connections.
What if the DVP suggests the audience want to go a stage
further and collaborate with other members of the audience
and spend time working on shared challenges.
At Live Union we’re big fans of an event format that we call the
Hub.

33. It tends to look a bit like this…
Distributed spaces where groups of different sizes can
collaborate or discuss shared challenges and feed ideas back
into the event.
Now these spaces look pretty on a visual – but I’m sure some
of you are thinking that a freeform space like this would result
in organisational chaos.
And you’d be right – unless that is, you integrate a digital hub.
A digital hub accessed on delegate’s smart devices can empower
much more fluid event formats, akin to an unconference.
Delegates can suggest topics, book to join mini-sessions, upload
thought starters and as event organisers we can view people’s
personal agendas and evolve the physical space to meet their
needs.

34. The final area I want to look at is context.
This is perhaps the most abstract of six areas but it is also the
one with the most future potential for event professionals.
The potential here lies in the opportunity that data gives us to
create more personally relevant events.

35. What do we know about our audience’s behaviour at our past-
events? What sessions have they attended in the past? What do
we know about them from social media? How can this influence
how we position our future events to them?
And, today we can learn a lot more about their behaviour in real
time at our events, through App and RFID data (both being used
at this event).And we can respond to this data to build smarter
events.

36. Overall, we envisage that event professionals will be tailoring
people’s future experiences, and ensuring they are relevant
within the context of their individual needs.
Fhe future of events like the future of all communications is in
the data.

37. Hopefully I’ve started to show how by taking a audience led
approach to innovation, we can choose the right resources to
build ROI into our events right from the start.

38. For more information please visit www.liveunion.co.uk
Or email jez.paxman@liveunion.co.uk