Learn how preventive inspections and regular maintenance of auditorium and theatre facilities and equipment protect you from liability issues while also providing a safe learning environment.

1. Facility Masters Webcast Series This series is made possible by:
Improving Auditorium and
Theatre Safety:
Tips for Reducing Risks
Wednesday, November 28th
12 Noon Eastern time
To dial into the webcast audio from your phone:
1-800-741-8620
This seminar is This series is made
endorsed by possible by

2. Facility Masters Webcast Series This series is made possible by:
Structure of Today’s Seminar
• We must mute phones to
prevent excessive noise
• We will monitor the chat
• When you leave the webinar:
• A survey appears
for your feedback
• Tell us what info you want
• Download a certificate
of attendance
A recording of today’s webcast and
presentation will be available online
tomorrow at
www.facilitymastersonline.com/webcasts

3. Facility Masters Webcast Series This series is made possible by:
Connect with Facility Masters
• Join our 700+ member Listserv
join-facilitymasters@talk.netatlantic.com
• Become a fan on Facebook
www.facebook.com/facilitymasters
• Follow us on Twitter
www.twitter.com/facilitymasters
– Today’s Hashtags: #TheaterSafety #FMWebcast
• Follow us on LinkedIn
www.linkedin.com/company/facility-masters
• View our online resource library
www.FacilityMastersOnline.com

4. Facility Masters Webcast Series This series is made possible by:
Today’s Speakers Roger Young
FacilityMastersOnline.com
Tom Watkins
Van Buren Public Schools, Arkansas
Erich Friend
Teqniqal Systems, Texas
Justin Turner
SchoolDude.com

5. Facility Masters Webcast Series This series is made possible by:
Endorsements
State of New Mexico
Public School Facilities Authority

6. Facility Masters Webcast Series This series is made possible by:
Today’s Webcast
• Issue – providing a safe environment
– Auditoriums / theatres unique challenge
• Solution
– Understand the environment
– Be proactive
– Think processes and practices
• Steps
– Conduct inspections
– Identify work to be accomplished
– Perform the repairs
– Document and report

7. Facility Masters Webcast Series This series is made possible by:
Theatre and Auditorium
Safety
.
Tom Watkins
Erich Friend

8. Facility Masters Webcast Series This series is made possible by:
Teqniqal Systems
Consultants Specializing in
Performing Arts Technology and Safety
Systems Designs:
Audio, Video, Lighting, Rigging
Facility Types:
Theatre, Auditorium, Gymnasium,
Amphitheatre, Lecture Hall,
Natatorium, Stadium, Arena
Services:
Facility Assessment, Safety Training,
Rigging Inspections, Acoustics &
Noise Control, Space Planning

9. Facility Masters Webcast Series This series is made possible by:
Van Buren School District
• 5,900 students
• 12 Campuses
• Career Center
• Fine Arts Center
• High performing district
• 63% Free and Reduced

10. Facility Masters Webcast Series This series is made possible by:
• All district performing arts programs
• Art exhibits
• 200 events per year – 50% district related
• Large number of community events
• Community gathering spot
• Up to 8 professional shows / year
• 14 member advisory board

11. Facility Masters Webcast Series This series is made possible by:
Nature of Theatres and Auditoriums
• Complex Interrelated Systems
– Changes to systems impacts other systems
– Nothing stands alone
• Numerous Fire Hazards
– Must protect occupants
– Scenery not treated with fire retardants
– Storage spaces overloaded
– Lack of supervision
• Numerous Personnel Hazards
– Tools, falls, electrical, obstructions, chemical,
mechanical

12. Facility Masters Webcast Series This series is made possible by:
Nature of Theatres and Auditoriums
• Code Requirements
– Building codes (IBC, Southern) / ADA
– Fire (NFPA, IFC)
– Electrical (NEC)
• Difficult to Maintain
– Access to odd spaces
– Lifts, ceilings, fly galleries, catwalks, control booths
• Odd Hours of Scheduled Use
– Nights and weekends, need constant monitoring
• Must be Functional for the Arts
– Keep end-users in mind
– Meet the requirements without inhibiting creativity

13. Facility Masters Webcast Series This series is made possible by:
Housekeeping
• Obstructed Passages / Floor Clutter
– Chairs, Tables, Scenery, Backpacks, Tripods, Tools,
Musical Instruments
– Impedes egress
• Obstructed Fire Protection
– Pull Stations, strobes, sprinkler Heads, Riser / Shut-off
Valves
– Fire Extinguishers & Hose Racks
• Storage for props / supplies / equipment
– Compartmentalize, Protect and Secure
• Restrooms
– Wet floors are slip hazards
– Overstuffed trash cans are a fire hazard
– Interactive fixtures & doors spread germs

14. Facility Masters Webcast Series This series is made possible by:
Housekeeping
• Lobby Areas
– Wet floors are slip hazards
– Loose mats / rugs are trip hazards
– Blocked doors are an egress hazard
• Stage Areas
– Floors – kept dry, clean, and clear of debris,
splinters, cables, general clutter
– Stage Edges – fall hazard
– Floor pockets – fire and trip hazards
• Shop Areas
– Floors, waste bins, air filters
• Elevated Areas

15. Facility Masters Webcast Series This series is made possible by:
Egress Trips Stairs / Steps

16. Facility Masters Webcast Series This series is made possible by:
Fire Safety

17. Facility Masters Webcast Series This series is made possible by:
Equipment
• Training – not just for maintenance staff
– Teachers, students, renters, volunteers
• Rigging & Curtains
– Proper use and maintenance is critical
• Stage Lighting (Production Lights)
– Safe handling, safe access, inspect, safety cables
• Backstage Lighting - Performers and Crew
– (Run of Show, Work, Emergency)

18. Facility Masters Webcast Series This series is made possible by:
Equipment
• House Lighting (Normal & Emergency)
– Floors and egress may not be level
– Periodic testing
• PPE & Fall Protection
– Backstage is a construction site (safety first)
– Fitting, training, oversight
– Must have a rescue plan
• Fire Protection
– Must be available, yearly inspection, training
• Sound System
– Emergency power, training

19. Facility Masters Webcast Series This series is made possible by:
Managing Auditorium and Theatre Use
• Policies
• Rental Contract
• Appropriate Uses
• Rates / Tier System / Security Deposit
• Insurance
• Scheduling

20. Facility Masters Webcast Series This series is made possible by:
Public Safety
• Crowd Management (no such thing as “control”)
– 1 trained staff per 250 in attendance
• Secured Areas
– Unused parts of building
– Unauthorized people from catwalks
– Separate audience from performers
• First Aid / AED / Fire Blankets / Phones
– Accessible, functional, trained staff
• Non-combustible Materials

21. Facility Masters Webcast Series This series is made possible by:
Public Safety
• Fire Door Safety
– Not Propped Open, Latches Not Defeated, Closers
Not Defeated
– Annual inspection
– Overhead Fire Doors
• Emergency Plan(s)
– Fire, Tornado, Flood
– Security Breach
– Injury / Accident
– Chemical Spill

22. Facility Masters Webcast Series This series is made possible by:
Tracking Maintenance and Repairs
• Work Order System
• Timely Repairs (Prioritize by Hazard)
• Preventive Maintenance
– Regular Inspection Process

23. Facility Masters Webcast Series This series is made possible by:
Resources
• www.facilitymastersonline.com/resources
• www.centerforfinearts.org
• www.theatresafetyblog.blogspot.com
• www.nfpa.com
• www.osha.gov
• www.cdc.gov/niosh
• www.ada.gov

24. Facility Masters Webcast Series This series is made possible by:
Resources
• www.reedconstructiondata.com/building-codes/
• http://www.unf.edu/uploadedFiles/anf/ehs/Policies/Occ
upationalSafety_theater.pdf
• http://www.uic.edu/sph/glakes/harts1/HARTS_library/th
eatchk.txt
• http://up.yalecollege.yale.edu/regulations
• http://www.uiltexas.org/files/academics/theatre/theatre
-safety-manual.pdf

25. Facility Masters Webcast Series This series is made possible by:
Tips to Reduce Risk
Using SchoolDude to track and analyze information
Justin Turner
SchoolDude.com

26. Facility Masters Webcast Series This series is made possible by:
Maintenance Direct
• Allows you to easily report all issues and
track the progress
• Documents that facilities are safe, well
maintained and clean
• Generates reports to track labor, costs,
and issues at facilities

27. Facility Masters Webcast Series This series is made possible by:
Submit
a work
order

28. Facility Masters Webcast Series This series is made possible by:
Automatic
updates for
requester
And organization for your organization

29. Facility Masters Webcast Series This series is made possible by:
Easy reporting and analysis
-PDF
-Excel
-Graphs

30. Facility Masters Webcast Series This series is made possible by:
PM Direct
• Schedules important work to be completed
– Regular inspections
• Shelter areas, emergency lighting, unobstructed
egress, communications, IAQ, playgrounds
– Regularly scheduled maintenance activities
• Emergency generator, HVAC, door operation
• Documents that the work was completed
– Health and safety
– Operation of equipment
– Insurance needs

31. Facility Masters Webcast Series This series is made possible by:
Proactive:
Recurring Scheduling for Emergency Safety
-Establish a
scheduled series of
inspections

32. Facility Masters Webcast Series This series is made possible by:
Tasks &
procedures
sheet for
PM

33. Facility Masters Webcast Series This series is made possible by:
FSDirect-Managing Events
• Automate Requests
– Internal/External Events
• Organization Tracking
• Invoicing
• Automating Approvals
• Calendars
• Risk Management
• Documents

34. Facility Masters Webcast Series This series is made possible by:
What else can SchoolDude do for me?
• Protect your data
• Cloud Storage
– Accessible 24/7 through the
internet
• Generate quick, accessible reports
for insurance claims
• Be there to assist you

35. Download this presentation, resources, and more at:
www.FacilityMastersOnline.com/webcasts
www.schooldude.com/resources
www.myschooldude.com
Contact Resources
Roger Young, roger@FacilityMastersOnline.com
Tom Watkins, twatkins@vbsd.us
Erich Friend, efriend@teqniqal.com
To learn more: salesrequest@schooldude.com Justin Turner
Current clients: support@schooldude.com SchoolDude.com
Justin@schooldude.com