Why Mendeley Institutional Edition at ETH Zurich? Implementation of MIE at ETH Zurich Looking back: experiences with MIE so far Looking ahead: plans and wishes

1. ||
Webinar, 20 May 2015
Deborah Kyburz, Product Manager Mendeley at ETH-Bibliothek Zurich
20.05.2015Deborah Kyburz 1
Mendeley at ETH Zurich
Looking back and ahead

2. || 20.05.2015Deborah Kyburz 2
Agenda
1
• Who are we? ETH Zurich and ETH-Bibliothek
2
• Why Mendeley Institutional Edition (MIE)?
3
• Implementation of MIE
4
• Looking back: experiences with MIE so far
5
• Looking ahead: plans and wishes

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1. Who are we? ETH Zurich and ETH-Bibliothek
20.05.2015Deborah Kyburz 3

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 Founded 1855
 16 departments in the fields of:
 Architecture and civil engineering
 Engineering sciences
 Natural sciences and mathematics
 System-oriented natural sciences
 Management and social sciences
 18,000 students
 500 professors
 8,000 members of staff
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ETH Zurich
Swiss Federal Institute of Technology

5. || 20.05.2015
 Founded 1855
 ETH Zurich’s main library
 National centre for technical and
scientific information
 Collections
 Architecture and civil engineering
 Engineering sciences
 Natural sciences and mathematics
 System-oriented natural sciences
 Management and social sciences
Deborah Kyburz 5
ETH-Bibliothek

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 Baubibliothek
 Bibliothek Erdwissenschaften
 GESS-Bibliothek
 Grüne Bibliothek
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Special libraries

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 Collection of Prints and Drawings
 Cultural Assets Collection
 Earth Science Collections
 ETH Zurich University Archives
 focusTerra
 Image Archive
 Maps
 Material Collection
 Max Frisch Archive
 Rare Books
 Thomas Mann Archive
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Collections and Archives

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 DOI-Desk & DataCite
 Registration of DOIs for Swiss academic and
research institutions
 Open Access
 Consulting, information events
 Open Access memberships
 Institutional Repository
 ETH E-Collection
 Institutional Bibliography
 ETH E-Citations
 And much more: MIE, allocation of ISBN,
copyright issues, …
20.05.2015Deborah Kyburz 8
E-Publishing @ ETH-Bibliothek

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Key figures
Selection, end of 2014
Analogue resources 7.9 M
Digital resources 546,000
Electronic journals 17,000
Subscribed journals (print) 5,400
E-books 164,000
Printed papers 2.9 M
Databases 144
Documents in ETH E-Collection 30,000
Reports and microfiches 2.2 M
Image documents 2.2 M

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 www.library.ethz.ch/en
 Facebook
 Twitter (German / English)
 Google+
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You can find us on…

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2. Why Mendeley Institutional Edition (MIE)?
20.05.2015Deborah Kyburz 11

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Why Mendeley Institutional Edition (MIE)? –
Evaluation
Chances
Online presence in a social
network for researchers
Intensify contact to
researchers
Analysis of user behaviour
Risks
Legal aspects
Financial aspects
Strategic development

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Why Mendeley Institutional Edition (MIE)? –
Goals
Be present on one of the most popular social
networks for researchers
Support ETH-members with collaborative and web-
based knowledge management
Introduce an internal instrument to analyse the
reading and publication behaviour of ETH-members in
Mendeley

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Identify journals that are often being read by ETH-members
Identify journals where ETH-members often publish
Identify articles and authors that are being read the most
Identify research focus and research groups
20.05.2015Deborah Kyburz 14
Why Mendeley Institutional Edition (MIE)? –
Potentially added value

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3. Implementation of MIE
20.05.2015Deborah Kyburz 15

16. ||
1. Work out
training concept
2. Coordinate
with IT
3. Set up & test
group profile
4. Training of
staff
5. Invite pre-
defined users,
give admin rights
to selected staff
6. Marketing
7. Send out
invitations via
Mendeley
20.05.2015Deborah Kyburz 16
Implementation of MIE – Initial phase

17. ||
1. Work out
training concept
2. Coordinate
with IT
3. Set up & test
group profile
4. Training of
staff
5. Invite pre-
defined users,
give admin rights
to selected staff
6. Marketing
7. Send out
invitations via
Mendeley
20.05.2015Deborah Kyburz 17
Implementation of MIE – Initial phase

18. || 20.05.2015Deborah Kyburz 18

19. ||
1. Work out
training concept
2. Coordinate
with IT
3. Set up & test
group profile
4. Training of
staff
5. Invite pre-
defined users,
give admin rights
to selected staff
6. Marketing
7. Send out
invitations via
Mendeley
20.05.2015Deborah Kyburz 19
Implementation of MIE – Initial phase

20. ||
1. Work out
training concept
2. Coordinate
with IT
3. Set up & test
group profile
4. Training of
staff
5. Invite pre-
defined users,
give admin rights
to selected staff
6. Marketing
7. Send out
invitations via
Mendeley
20.05.2015Deborah Kyburz 20
Implementation of MIE – Initial phase

21. ||
1. Work out
training concept
2. Coordinate
with IT
3. Set up & test
group profile
4. Training of
staff
5. Invite pre-
defined users,
give admin rights
to selected staff
6. Marketing
7. Send out
invitations via
Mendeley
20.05.2015Deborah Kyburz 21
Implementation of MIE – Initial phase

22. ||
1. Work out
training concept
2. Coordinate
with IT
3. Set up & test
group profile
4. Training of
staff
5. Invite pre-
defined users,
give admin rights
to selected staff
6. Marketing
7. Send out
invitations via
Mendeley
20.05.2015Deborah Kyburz 22
Implementation of MIE – Initial phase

23. || 20.05.2015Deborah Kyburz 23

24. || 20.05.2015Deborah Kyburz 24

25. ||
1. Work out
training concept
2. Coordinate
with IT
3. Set up & test
group profile
4. Training of
staff
5. Invite pre-
defined users,
give admin rights
to selected staff
6. Marketing
7. Send out
invitations via
Mendeley
20.05.2015Deborah Kyburz 25
Implementation of MIE – Initial phase

26. ||
1. Administration
of group
members;
analysis of usage
2. Carry out
trainings
3. Advice and
information
20.05.2015Deborah Kyburz 26
Implementation of MIE – Routine operation

27. ||
1. Administration
of group
members;
analysis of usage
2. Carry out
trainings
3. Advice and
information
20.05.2015Deborah Kyburz 27
Implementation of MIE – Routine operation

28. ||
1. Administration
of group
members;
analysis of usage
2. Carry out
trainings
3. Advice and
information
20.05.2015Deborah Kyburz 28
Implementation of MIE – Routine operation

29. ||
4. Looking back: experiences with MIE so far
20.05.2015Deborah Kyburz 29

30. || 20.05.2015Deborah Kyburz 30
Looking back: experiences with MIE so far
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Mrz
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NumberofMembers
Months
Mendeley: ETH Zurich Institutional Group

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Looking back: experiences with MIE so far
Sign-Ups: Students, PH.D. Students, Post Doc, Other Researchers,
Professors, Librarians

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Identify journals that are often being read by ETH-members
Identify journals where ETH-members often publish
Identify articles and authors that are being read the most
Identify research focus and research groups
20.05.2015Deborah Kyburz 32
Looking back: experiences with MIE so far –
Potentially added value

33. ||
User-feedback in trainings (Andy Müller)
20.05.2015Deborah Kyburz 33
Looking back: experiences with MIE so far
Advantages
Free
User-friendly and intuitive
Easy use/application in Word
Access to library without desktop
version
Social network for researchers
Disadvantages
Limited number of group members
without MIE
Compatibility to LaTeX
Not quite as renowned as EndNote

34. ||
Frequently asked questions during trainings
 Are there legal problems regarding the exchange of
papers?
 Where will my data be stored (hosting)?
 What happens to the storage space (my stored
documents respectively) when I leave ETH Zurich?
 Is there a counterpart to the EndNote function “Find Full
Text” for PDF files?
 How about the compatibility to LaTeX?
20.05.2015Deborah Kyburz 34
Looking back:
experiences with MIE so far

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5. Looking ahead: plans and wishes
20.05.2015Deborah Kyburz 35

36. || 20.05.2015Deborah Kyburz 36
Looking ahead: plans and wishes
1.
Trainings

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Looking ahead: trainings

38. || 20.05.2015Deborah Kyburz 38
Looking ahead: plans and wishes
1. Trainings

39. || 20.05.2015Deborah Kyburz 39
Looking back: experiences with MIE so far
Sign-Ups: Students, PH.D. Students,
Post Doc, Other Researchers, Professors, Librarians

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Looking ahead: plans and wishes
1. Trainings

41. ||
Deborah Kyburz
Product Manager Mendeley
ETH-Bibliothek Zurich
deborah.kyburz@library.ethz.ch
20.05.2015Deborah Kyburz 41
Thank you for your attention!

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