Basics on EU project planning and writing

SIC! RIGA
Social Innovators Connected
Andrea Natalini – PRO4GEO
Basics on EU project planning and writing
SIC! Riga
Basics on project planning and writing
www.pro4geo.com

EU FUNDING OPPORTUNITIES 2014-2020
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Where to find information?
What kind of projects can be funded by the EC?
Where does the money come from?
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Where to find information?
Basics on EU funding:
http://europa.eu/about-eu/funding-grants/index_en.htm
http://ec.europa.eu/budget/funding/index_en (by kind
of organisation)
http://ec.europa.eu/contracts_grants/grants_en.htm (by
topics)
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• Erasmus Plus: education, training, youth and sports
http://eacea.ec.europa.eu/erasmus-plus_en
• Europe for Citizens: active EU citizenship
http://eacea.ec.europa.eu/europe-for-citizens_en
• Creative Europe: support the European audiovisual,
cultural and creative sector
http://eacea.ec.europa.eu/creative-europe_en
• EU Aid Volunteers: humanitarian projects worldwide
http://eacea.ec.europa.eu/eu-aid-volunteers_en
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Remember that the European Commission makes direct
financial contributions in the form of grants in support
of projects or organisations which further the
interests of the EU or contribute to the
implementation of an EU programme or policy.
Interested parties can apply by responding to calls for
proposals.
 Always keep in mind the political framework!!!
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The European Commission is not a beneficial entity, but
a political one!!!
 To have chances to get funded, your projects must
contribute to the EU2020 strategy:
http://ec.europa.eu/europe2020/europe-2020-in-a-
nutshell/priorities/index_en.htm
http://ec.europa.eu/europe2020/europe-2020-in-a-
nutshell/targets/index_en.htm
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Where does the money come from?
EU BUDGET 2014-2020: € 959 988 M
For further information have a look at this link with
interactive graphics…
http://ec.europa.eu/budget/mff/index_en.cfm
…and remember that the money is not falling from the
sky!
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What is common between this conference, my
friend Johanna’s wedding and the Coliseum?
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What is common between this conference, my
friend Johanna’s wedding and the Coliseum?
All three of them are the product of a
project!!!
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What is a project?
A project is a work effort made over a finite
period of time with a start and a finish to
create a unique product, service or result.
(Project Management Institution)
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What is a project?
A set of actions (activities) leading to a specific
purpose (specific objective) within a given time
and resources.
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Why do we need this project?
Why should somebody else be interested in funding our
project?
For whom is the project beneficial?
Do we have the necessary competences and financial
capacity to manage and implement the project?
Is the project innovative?
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ERASMUS+ 2014-2020
• KA1 – Learning mobility of individuals
• KA2 – Cooperation for innovation and exchange
of good practices
• KA3 – Support for policy reforms
• Total budget: € 14.774 billion
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KA2 - Cooperation for innovation and exchange
of good practices
ACTIONS SUPPORTED:
• Strategic partnership in the field of education,
training and youth
• Knowledge Alliances
• Sector Skills Alliances
• Capacity Building in the field of youth
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Strategic partnership: what is it?
A Strategic Partnership aims to support the development,
transfer and/or implementation of innovative practices as well
as the implementation of joint initiatives promoting
cooperation, peer learning and exchanges of experience at
European level.
It offers the opportunity to organizations active in the field of
education, training and youth to cooperate in order to
implement innovative practices leading to high quality
teaching, training, learning and youth work, institutional
modernization and societal innovation.
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Strategic partnership: what kind of activities are
supported?
•Exchanges of good practices
•Implementation and promotion of innovative practices and teaching
methodologies
•Activities facilitating the recognition of skills
•Cooperation between regional authorities to promote the development and
enhancement of education
•Activities encouraging active citizenship and entrepreneurship
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Capacity Building in the field of youth: what is it?
Transnational cooperation projects based on
multilateral partnerships between organisations active
in the field of youth in Programme and Partner
Countries.
They can involve organisations from the fields of
education and training, as well as from other socio-
economic sectors.
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Capacity Building in the field of youth: what kind
of activities are supported?
•Activities encouraging policy dialogue, cooperation, networking and
exchanges of practices in the field of youth, such as conferences, workshops
and meetings
•Large scale youth events (maximum duration 2 days)
•Information and awareness campaigns
•Development of information , communication and media tools
•Development of youth work methods, tools and materials, as well as youth
work curricula, training modules and documentation instruments such as
Youthpass;
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Exercise: familiarize and extract basic information
from the programme guide
•Eligible organizations
•Who can be the applicant
•Where to apply
•Deadlines
•Minimum requirements of the partnership
•Duration of the project
•Maximum budget per project
•Success award criteria
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Some tips for an effective project planning
1.Identify a project idea that is beneficial to your organization  PROJECT
PURPOSE
2.Research on what have been done to avoid reinventing the wheel!
3.Identify potential funding opportunities and study all the key documents:
call for grants, guide for applicants, work programme, annual priorities,
success award criteria
4.Make sure that your project idea can be adapted to the programme
objectives/priorities
5.Discuss your project idea  Get networked!!!
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Some tips for an effective project planning
7.Write a Project Proposal Outline (PPO): 2-3 pages to fine-tune your project
idea, attract competent partners and obtain letters of support by
stakeholders
8.Find suitable and competent partners for your project
9.Start writing the proposal only when the project structure is well defined
10.Make sure that what you write is clearly and easily understandable by
externals
11.Final check, submit and relax!
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Formulate SMART objectives
• SPECIFIC  precise and clear about what is to be achieved
• MEASURABLE  verifiable either quantitatively or
qualitatively
• ACHIEVABLE  possible to be accomplished with reasonable
effort from the consortium member
• RELEVANT  to the target group and in relation to the
programme priorities
• TIMELY  a deadline has been defined for the objective
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….ready to start planning???
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Basics on EU project planning and writing

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