Increase Productivity through Electronic Accounting Solutions - eDocuments. Presentation by Andrey Eremin, Accountor. 26.05.2015

1. 26.5.2015
Andrey Eremin
Senior Project Manager, Electronic Solutions
Accountor Solutions Russia
28/5/151
E-DOCUMENTS
INCREASE PRODUCTIVITY THROUGH
ELECTRONIC ACCOUNTING
SOLUTIONS - eDOCUMENTS

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Framework
eDocuments is a system for electronic interchange of juridical
valid documents between companies with their clients, suppliers
and remote offices:
• Structured documents:
electronic invoices, acts, waybills – the structure of these is stated by the
Ministry of Finance and the Federal Tax Office.
• Non-structured documents:
contracts, payment invoices and other industry related documents
eDocument software (Diadoc) and operation principle fully
comply with legal requirements. E-documents are originals. It is
not necessary to print them out, you can submit them to tax
authorities or court

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Legislation
Federal Law of RF dated 06.04.2011 N 63-ФЗ «On electronic signature»
Federal Law of RF № 402-FZ dated 06.12.2011 «On Accounting».
Federal Law of RF № 149-FZ «On Information, Information technologies, and information protection»
dated 27.07.2006
Federal Law of RF dated 27.07.2010 №229-FZ «On amendments to part one and two of tax Code of
Russian Federation
Order of Minfin RF dated 25.04.2011 № 50n
«On approval of procedure of issue and receipt of invoices in electronic form via telecommunication
channels with digital electronic signature»
Order of FNS of Russia dated 17.02.2011 N ММВ-7-2/168@
«On approval of Procedure of submission of documents (information) and procedure of submission of
documents (information) on request of tax authorities in electronic form via telecommunication
channels
Order of FNS of Russia dated 21.03.2012 № ММВ-7-6/172@
On approval of electronic formats for source documents TORG-12 and Works (services) acceptance
certificate

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Benefit fortypicalretailoperator
With10k/Msaving of338kRUB=6700EUR
Receiving documents from suppliers (Waybill, VAT-
invoice)
Paper document
Electronic document
(EDI)
Each Total effect Each Total effect
Processing (Data entry into ERP/ Accounting system
etc.)
5 to 50+ 25 5 5
Corrections, changes etc. (typically 10% of documents) 50+ 5 12 1,2
Storing of documents 10 10 0 0
Total cost, RUB 40 6,2
Saving when using Electronic Documents Up to 85%

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Intregration – SAP example
Queue of
incoming docs
Queue of
outgoing docs
SAP Content
Server
All operations are performed from the standard SAP interface
Partners
Partners
Partners
Partners
Partners
Electronic docs exchange between
SAP ERP and Diadoc
Documents, received from the partners are put into the queue of incoming docs.
Those, that are sent to the partners are put into the outgoing docs queue
For electronic documents storage/archiving can be used
SAP Content Server or any other certified archive
Partner’s
Integration
Solution
SKB Kontur

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DiaDoc users

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Electronic Document Operator
(ЭДО) Field in Russia
- http://www.nalog.ru/rn05/taxation/submission
_statements/operations/
- 80+ in total
- 20+ major players

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Roaming of eDocuments
- The work to link all major EDO is now underway
- You can follow the process on http://roseu.org/roaming

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How Accountor Can Help?
- Vendor contacting for detailed information and future plans
- Planning for change – from paper to electronic document workflow and
business process definition
- Project management services
- Services related to legal, accounting and HR
- Outsourcing

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Basic start-up process
- Review business processes for compliance with EDO
- Define users connected to EDO process
- Narrow the selection of EDO operator by checking your clients/suppliers
(needed until full-scale roaming starts)
- Check for compatibility between your ERP and Russian EDO exchange
standards
- Select EDO operator and organize connection to your ERP system
- Complete electronic signatures registration process
- Launch EDO

13. 28/5/1513
CONTACTS
Samuli Pesu
Deputy CEO
E-mail: samuli.pesu@accountor.ru
Andrey Eremin
Senior Project Manager, Electronic
Solutions
Andrei.eremin@accountor.ru
www.accountor.ru
www.accountorgroup.com