1. 1/1/2011
Project Management
Processes of a Project
Section - 2
Project Management Processes of
a Project
Session Objectives…
1.
1 To understand and able to identify a
Process
2. To Identify Project Management
Processes
3. What are Project Management Process
Groups
4. To understand each project management
process group with its mapping to
project management areas
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2. 1/1/2011
Project Management Processes
What is a Process?
Activities in pre defined sequence
pre-defined sequence.
Inter-related.
Expected deliverables.
A PROCESS is set of interrelated activities
that are performed to achieve prepre
specified set of products, services or
results.
Project Management Processes
Project
Manager
must
consider
g
Process
Assets
and
Organizational
Enterprise Environmental Factors for every
process.
Organizational Process Assets provide
guidelines and criteria for tailoring
organizational processes to the specific
needs of th project
d f the
j t
Enterprise Environmental Factors may
constrain Project Manager’s options
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3. 1/1/2011
Project Management Processes
How do we accomplish?
Set of Processes
To achieve preset deliverables
Project Management Processes are
categorized as
Project Management
Processes
Product Oriented
Processes
Generally applicable
processes irrespective of
product of the project
Very specific to product of
the project
Project Management Processes
Project Management Processes are
grouped into :
Initiating Process Group.
Planning Process Group.
Executing Process Group.
Monitoring & Control Process Group
Group.
Closing Process Group.
3
4. 1/1/2011
Process Groups
Initiating Process Group
To define new project and authorizing it
it.
Planning Process Group
Defining objectives and selecting the
best action from alternatives for
successful implementation of Project.
Executing P
E
ti Process Group
G
Coordinating people and resources to
implement the plan.
Process Groups
Monitoring & Control Process Group
Ensuring the project objectives are
met by measuring and monitoring
project progress.
Closing Process Group
Formalizing acceptance of the
g
p
project deliverables and bringing it to
an orderly end.
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6. 1/1/2011
Initiating Process Group
Lets identify the activities at the start of a
project:project:
Business needs
Feasibility study
Project objectives defined
Alternative approaches
Initial Scope Description
Authorizing the Project
Initiating Process group (2)
(2
1.
2.
Develop Project Charter
Identify Stakeholders
Id if S k h ld
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7. 1/1/2011
Develop Project Charter
What do we need to develop PROJECT
CHARTER?
Lets name them
1. Project Statement of Work
2. Business Case
3. Contract
4. Organizational P
4O
l Process A
Assets
5. Enterprise Environmental Factors
We call these as INPUTS
Develop Project Charter
What do we do with these INPUTS to
develop
PROJECT CHARTER?
1. Expert Judgment
We call these as TOOLS AND
TECHNIQUES
Q
ITTO abbreviation of INPUTS,
TOOLS AND TECHNIQUES, AND
OUTPUTS
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8. 1/1/2011
Develop Project Charter
• 1. Contract
• 2. Project Statement of
Work
• 3. Business Case
• 4. Organizational Process
Assets
• 5. Enterprise
Environmental Factors
Tools &
Techniques
• 1. Expert Judgment
Input
• 1. Project Charter
Output
Identify Stakeholders
What do we need to identify
stakeholders?
Lets name them:
1. Project Charter
2. Procurement Documents
3. Organizational Process Assets
3
4. Enterprise Environment Factors
We call these as INPUTS
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9. 1/1/2011
Identify Stakeholders
What do we do with these INPUTS to
identify stakeholders?
1. Stakeholder Analysis
2. Expert Judgment
We call these as TOOLS AND
TECHNIQUES
Q
Identify Stakeholders
• 1. Project Charter
• 2. Procurement
Documents
• 3. Organizational
Process Assets
• 4. Enterprise
Environment Factors
Input
Tools &
Techniques
• 1. Stakeholder Analysis
• 2. Expert Judgment
• 1. Stakeholder register
• 2. Stakeholder
management strategy
Output
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10. 1/1/2011
Planning Process group (20)
(20)
1. Develop Project Management Plan
2.
2 Collect Requirements
3. Define Scope
4. Create WBS
5. Define Activities
6.
6 Sequence Activities
7. Estimate Activity Resources
Planning Process group (20)
(20)
8. Estimate Activity Duration
9.
9 Schedule Development
10. Estimate Costs
11. determine Budgets
12. Plan Quality
13.
13 Develop Human Resource Plan
14. Plan Communications
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11. 1/1/2011
Planning Process group (20)
(20)
15. Plan Risk Management
16.
16 Identify Risks
17. Perform Qualitative Risk Analysis
18. Perform Quantitative Risk Analysis
19. Plan Risk Response
20.
20 Plan Procurements
Executing Process group (8)
(8
1. Direct and Manage Projects execution
2.
2 Perform Quality Assurance
3. Acquire Project Team
4. Develop Project Team
5. Manage Project Team
6.
6 Distribute Information
7. Manage Stakeholder expectations
8. Conduct Procurements
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12. 1/1/2011
Monitoring & Controlling Process
group (10)
(10)
1. Monitor and Control Project Work
2. Perform Integrated Change Control
g
g
3.Verify Scope
4. Control Scope
5. Control Schedule
6. Control Costs
7. Perform Quality Control
8. Report Performance
9. Monitor & Control Risks
10. Administer Procurements
Closing Process group (2)
(2
1. Close Project
2.
2 Close Procurements
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17. 1/1/2011
Processes Mapping
Project Procurement Management
Project Management
Processes of a Project
To Sum up….
1. Understood and are able to identify a
Process
2. We know to identify Project
Management Processes.
3. We know Project Management Process
Groups
p
4. Understood each project management
process group with its mapping to
project management areas.
17
