The Top Productivity Tips to Run Your Business
The Top Productivity Tips
to Run Your Business
Wednesday October 1, 9AM PT
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The Top Productivity Tips to Run Your Business
Joshua Reeves
Co-Founder and CEO,
Chad Halvorson
Founder and CEO,
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The Top Productivity Tips to Run Your Business
How productive are you?
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The Top Productivity Tips to Run Your Business
28% of our work time
is interrupted
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The Top Productivity Tips to Run Your Business
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The Top Productivity Tips to Run Your Business
We work outside of work
● 22% of respondents are expected to respond to work email when they’re not at work
● 50% check work email on the weekends
● 34% check work email while on vacation
Pew Internet & American Life Project
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The Top Productivity Tips to Run Your Business
It takes an average of 15 minutes to return to serious mental
tasks, like writing reports or computer code, after
responding to incoming email or instant messages.
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The Top Productivity Tips to Run Your Business
7 - 15 % of our day
spent on meetings*
* 1/3 think meetings are unproductive; 2/3 said meetings failed to achieve their stated goals
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The Top Productivity Tips to Run Your Business
This is a problem
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The Top Productivity Tips to Run Your Business
Productivity Tip #1:
Change up the work day schedule
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The Top Productivity Tips to Run Your Business
Tardiness is a serious problem at many businesses
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The Top Productivity Tips to Run Your Business
CareerBuilder conducted a survey in 2011 across 10,000 employees and
hiring managers and found that:
● 16% of workers reported being late to work once a
week the entire year
● 27% of workers reported being late to work once a
month the entire year
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The Top Productivity Tips to Run Your Business
Late employees can cost you...
Estimates for costs range from:
● $3,600 per hourly employee per year (CIRCADIAN’s “Shiftwork Practices”, 2005)
● 2.71 multiplier by hourly rate for employee or “Cost Loaded Time” (“The Cost of
Employee Tardiness”, 2012)
● 30% to 75% of an hourly worker’s annual salary to replace her upon leaving (either
quitting or fired due to lateness) (“Dilemmas Faced by Hourly Workers”, 2011)
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The Top Productivity Tips to Run Your Business
What can you do to solve the problem?
What if you could control some of these costs by simply implementing a new way of thinking about the
forced rigidity found within hourly scheduling?
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The Top Productivity Tips to Run Your Business
We analyzed 6,000 paying customers with employee counts ranging
from 1 to 100+ employees from January to July 2014.
After analyzing almost 400,000 shifts scheduled by our customers, here’s
what we found:
When I Work customers who scheduled on the :15 per
shift saw a 8.3% difference in lateness when compared
to :00, :30, and :45 shifts.
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The Top Productivity Tips to Run Your Business
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The Top Productivity Tips to Run Your Business
Run an experiment!
Schedule your employees at the :15 and :45 minute mark to see how it impacts lateness at your business
and throughout your team.
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The Top Productivity Tips to Run Your Business
Don’t have hourly employees?
Try giving your employees some work schedule flexibility:
Go remote one day each week
Loosen the start time or end time of work days
Focus less on when work happens and more on success
Ask your employees what they want
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The Top Productivity Tips to Run Your Business
Productivity Tip #2:
Delegate and Get Help
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The Top Productivity Tips to Run Your Business
How many direct reports do you manage?
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The Top Productivity Tips to Run Your Business
The average span of control is 7.4
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The Top Productivity Tips to Run Your Business
How should you delegate to your team?
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The Top Productivity Tips to Run Your Business
1. Choose what tasks you are willing to delegate
2. Pick the best person to delegate to
3. Trust those to whom you delegate
4. Give clear assignments and instructions
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The Top Productivity Tips to Run Your Business
5. Set a definite task completion date and a follow-up
system
6. Give public and written credit
7. Avoid reverse delegation
8. Delegate responsibility and authority, not just the task
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The Top Productivity Tips to Run Your Business
Outcome: Give the team that wants ownership,
responsibility and accountability the chance to succeed
This means you can’t micro-manage them.
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The Top Productivity Tips to Run Your Business
“By working only when you are most effective, life is
both more productive and more enjoyable. It's the
perfect example of having your cake and eating it,
too.”
Tim Ferriss
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The Top Productivity Tips to Run Your Business
Personal Assistant:
Outsourcing Platforms:
Design:
Accounting:
Time Tracking
Payroll:
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The Top Productivity Tips to Run Your Business
Productivity Tip #3:
Go on Airplane Mode
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The Top Productivity Tips to Run Your Business
“Meetings are just toxic, terrible, poisonous things
during the day at work.”
“Meetings aren't work. Meetings are places to go to
talk about things you're supposed to be doing later.”
Jason Fried, Founder & CEO at Basecamp
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The Top Productivity Tips to Run Your Business
1 hour :)
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The Top Productivity Tips to Run Your Business
= 10 hours! :(
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The Top Productivity Tips to Run Your Business
How many meetings do you have scheduled this week?
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The Top Productivity Tips to Run Your Business
CANCEL. THEM. ALL.
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The Top Productivity Tips to Run Your Business
Eliminate distractions and go into “airplane mode.”
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The Top Productivity Tips to Run Your Business
Tools to use:
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The Top Productivity Tips to Run Your Business
Productivity Tip #4:
Take Breaks
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The Top Productivity Tips to Run Your Business
How much break time do you take?
Go here to find out what’s mandated: http://www.dol.gov/whd/state/meal.htm
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The Top Productivity Tips to Run Your Business
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The Top Productivity Tips to Run Your Business
20- to 29-year-olds said they waste an average
of 2.1 hours per day
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The Top Productivity Tips to Run Your Business
When is a break productive?
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The Top Productivity Tips to Run Your Business
The University of Georgia found that cohorts with low to moderate exercise
intensity reported far greater energy levels than the cohort with no exercise.
Exercise
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The Top Productivity Tips to Run Your Business
“If we want people to be more creative we need people to be able to
do less. Companies should allow naps in the afternoon. They should
get rid of the habit of clocking in and clocking out.”
- Vincent Walsh, professor of human brain research at University College
London
Napping
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The Top Productivity Tips to Run Your Business
The Pomodoro Technique
Getting Things Done
Don't Break the Chain
The Action Method
Source: Lifehacker
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The Top Productivity Tips to Run Your Business
It’s a marathon, not a sprint.
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The Top Productivity Tips to Run Your Business
Productivity Tip #5:
Create a "Library Hours" Work Ethic
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The Top Productivity Tips to Run Your Business
“Everyone knows how to behave in a library.
You keep quiet or whisper. You respect people’s
personal space. You don’t interrupt people who
are reading or working, learning or studying.
And if you need to have a full-volume
conversation, you hit a private room.”
Jason Fried, Founder & CEO at Basecamp
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The Top Productivity Tips to Run Your Business
Unnecessary noise can be incredibly DISTRACTING and UNPRODUCTIVE
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The Top Productivity Tips to Run Your Business
Noise is one of the leading causes of
employee distractions, leading to
reduced productivity and
performance, serious inaccuracies,
and increased job-related stress.
One study showed that workplace
distractions cut employee
productivity by as much as 40%, and
increase errors by 27%.
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The Top Productivity Tips to Run Your Business
Tips For Creating a Library Hours Work Ethic Among Your Team
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The Top Productivity Tips to Run Your Business
Give them
headphones
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The Top Productivity Tips to Run Your Business
Give them
music
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The Top Productivity Tips to Run Your Business
Give them a
place to talk
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The Top Productivity Tips to Run Your Business
Give them
reminders
“Hey! Get a
room!”
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The Top Productivity Tips to Run Your Business
Give them
time to talk
Company Lunches
Company Outings
Company Break Room
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The Top Productivity Tips to Run Your Business
Bonus Tip #6:
Get Started Today!
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The Top Productivity Tips to Run Your Business
Thank You!
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The Top Productivity Tips to Run Your Business
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The Top Productivity Tips to Run Your Business
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Try it free today! Enter promo code
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The Top Productivity Tips to Run Your Business
Thank You!
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