Presentation given to UBC Residence Coordinators and Senior Advisors on how to effectively lead team through various meetings.

1. Facilitating Meetings Matt Corker, BCOM Residence Advisor 05-07 Sept 19, 2009

2. I Meetings Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

3. You Meetings! Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

4. Holding the microphone Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

5. Learning Outcomes Framework of meetings Role in different meeting settings Preparing for meetings Encouraging participation Handling difficult conversations Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

6. Meeting Framework

7. Movies vs. Meetings The Hook The Conflict The Close Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

8. Movies vs. Meetings The Hook – Framing the meeting The Conflict The Close Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

9. Movies vs. Meetings The Hook The Conflict – create energy The Close Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

10. Movies vs. Meetings The Hook The Conflict The Close – inspire movement Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

11. Your Role

12. Movies vs. Roles You are always the lead(er) role The Facilitator Creating connections/outcomes The Advisor/Coach Enhancing the discussion/experience The Participant Sideline leadership Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

13. “What’s my motivation?” Every meeting needs a purpose Team development/unity Productivity Personal development Providing insight Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

14. Role & Focus Focus on team development As a facilitator (Small Team) As a participant (RC, Full Staff) Advisor/Coach Focusing on personal dev. (1:1s) Focusing on providing insight (Council) Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

15. Preparation

16. Mental Prep What is the primary focus of the meeting? What do they need to know to be successful after this meeting? Are there any needs that should be addressed? What did I take away from the last meeting that will help me in this one? Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

18. Committee updates

19. Discussion/Team Exercise

20. Closing RemarksIntroduce Framework Your Role Preparation Participation Difficult Sit. Conclude

21. Participation

22. Not Enough What is the focus of the meeting? Calling by name Open ended questions: What would happen if we did… In your experience… Tell me about… What do you think about… What ideas do you have... Piggy-backing off others ideas Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

23. Too Much What is the focus of the meeting? Over compensating for an under performing team? Parking lot Stopping conversation (& follow-up) Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

24. Difficult Conversations

25. 2 key lessons When things start to go bad, don’t go with them Don’t start a fire you can’t put out Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

26. Make it a movie The Hook “This will be a difficult conversation because…” Conflict / Discussion Conditions, information, reactions Closing Solidify next steps or key takeaways Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

27. Key Learnings

28. Final Countdown 2 things you learned 1 thing you will do tonight Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

29. Gratitude Kate, Kait, Cate Adam Martin Patrick Lencioni – Death by Meeting Karen Friedman – Business Facilitation SH&HS staff Incoming Rez Advisors and Residents Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude

30. Contact Info Matt Corker Alumni Relations Manager, Students & Young Alumni (604) 827-3293 matt.corker@ubc.ca http://thatsacorker.com Introduce Framework Your Role Preparation Participation Difficult Sit. Conclude