An introduction to lookup function - Presentation by Vinod V Menon

1. Microsoft Excel An introduction to lookup function Presentation by Vinod V Menon

2. Topics covered LOOKUP VLOOKUP HLOOKUP Saturday, September 25, 2010 An introduction to Microsoft Excel

3. What is Lookup? In Excel, the Lookup function returns a value from a range (one row or one column) or from an array. Lookup is the simple function to return the value from a specific range. This function looks for a piece of information in a list, and then picks an item from a second range of cells. =LOOKUP(WhatToLookFor,RangeToLookIn,RangeToPickFrom) The WhatToLookFor should be a single item. The RangeToLook in can be either horizontal or vertical. The RangeToPickFrom must have the same number of cells in it as the RangeToLookin. Be careful not to include unnecessary heading in the ranges as these will cause errors. Saturday, September 25, 2010 An introduction to Microsoft Excel

4. Consider the table below How to find the value of Eric for Feb? Formula: =LOOKUP(“Eric”,D4:G10,F4:F10) OR =LOOKUP(D8,D4:G10,F4:F10) Answer: 120 Saturday, September 25, 2010 An introduction to Microsoft Excel

5. Lookup - Example Saturday, September 25, 2010 An introduction to Microsoft Excel Do you know? Microsoft originally marketed a spreadsheet program called Multiplan in 1982! Excel came out in 1985 – for MAC and in 1987 for Windows. Until then, world used only one software – Lotus 123

6. What is lookup (Array)? This function looks for a piece of information in a list, and then picks an item from the last cell in the adjacent row or column. Formula: =LOOKUP(F12,D4:G10) OR LOOKUP(“Eric”,D4:G10) Saturday, September 25, 2010 An introduction to Microsoft Excel

7. What is Vlookup? This function scans down the row headings at the side of a table to find a specified item. When the item is found, it then scans across to pick a cell entry. '=VLOOKUP(ItemToFind,RangeToLookIn,ColumnToPickFrom,SortedOrUnsorted) The ItemToFind is a single item specified by the user. The RangeToLookIn is the range of data with the row headings at the left hand side. The ColumnToPickFrom is how far across the table the function should look to pick from. The Sorted/Unsorted is whether the column headings are sorted. TRUE for yes, FALSE for no. Saturday, September 25, 2010 An introduction to Microsoft Excel

8. Consider the same example Find the value of Eric for Feb? =VLOOKUP(“Eric”,D3:G10,3,0) OR VLOOKUP(D8,D3:G10,3,0) We put “Zero” to inform computer that we require the exact value We put “one” to inform the computer that we require approximate value (nearest) Answer is 120 Saturday, September 25, 2010 An introduction to Microsoft Excel

9. VLOOKUP - example Saturday, September 25, 2010 An introduction to Microsoft Excel Do you know? In a Excel 2007 Table, there are 16,000 Possible Columns and 1 Million possible Rows, that makes a total of 16,000,000,000 (16 Billion) Entries per table!

10. What is Hlookup? This function scans across the column headings at the top of a table to find a specified item. When the item is found, it then scans down the column to pick a cell entry. =HLOOKUP(ItemToFind,RangeToLookIn,RowToPickFrom,SortedOrUnsorted) The ItemToFind is a single item specified by the user. The RangeToLookIn is the range of data with the column headings at the top. The RowToPickFrom is how far down the column the function should look to pick from. The Sorted/Unsorted is whether the column headings are sorted. TRUE (or 1) for yes, FALSE (or 0) for no. Saturday, September 25, 2010 An introduction to Microsoft Excel

11. Consider same table – horizontally plotted: Find the value of Eric for Mar? =HLOOKUP(E18,C18:H21,4,0) OR =HLOOKUP(“Eric”,C18:H21,4,0) Answer is 69 Saturday, September 25, 2010 An introduction to Microsoft Excel

12. Hlookup - example Saturday, September 25, 2010 An introduction to Microsoft Excel Open Office is a free and open alternative to Microsoft Office! This is developed by Sun Microsystems. Try it out at http://www.openoffice.org/

13. Learn Excel! Saturday, September 25, 2010 An introduction to Microsoft Excel This excel worksheet will help you to understand basic formulas and tricks in Excel. Funny facts: Microsoft threatened 17 year old Mike Rowe with a lawsuit after the young man launched a website named MikeRoweSoft.com

14. Thank you Saturday, September 25, 2010 An introduction to Microsoft Excel Any Questions?