presented at PAARL's Summer Conference on Promoting Skills Enhancement and Core Competencies for the Professionalization of Librarians, held at Casa Pilar Resort, Boracay, Malay, Aklan, Philippines on 2002 April 10

1. ARCHIVAL by Fe Angela M. Verzosa University Archivist, DLSU The Organization of Materials

3. Differences between archival and library materials Category Libraries Archives Nature published unpublished discrete items groups of related items available elsewhere unique Method of receipt selected as single appraised in aggregates items Arrangement predetermined sub- provenance and original ject classification order Level of description individual items aggregate (record group or series) Descriptive media card catalog, OPAC inventories, guides Access open stacks closed stacks

8. Reappraisal Conducting surveys Appraisal Acquisitions Accessioning Arrangement Preservation Security Description Access/reference Outreach /promotion Cyclical expression of archival functions preserve make available make available IDENTIFY

9. Documentation Strategies based on functions MISSIONS Teaching research public service Confer credentials Convey knowledge Promote culture Foster sociali- zation Conduct research Provide public services Sustain the institution

19. List of activities in organizing archives Determine priority for arrangement/ description Research the life of the person or organization creating the records Decide if any items need special storage Set aside those recommended for disposal Determine the level of arrangement / description Examine new transfers/collections thoroughly What will I do first?

20. List of activities in organizing archives -continuation Arrange the items - first on paper, then physically Inventory and describe the records Write the Administrative History or Biographical Note Prepare the finished descriptive guide / inventory Identify the record series

22. Five Levels of Arrangement as applied in a college/university