1. Communication
Tools to manage
Project Time
Ujjwal Kumar Joshi
Project Time
Managemen
t

2. Introduction

3. Introduction

5. Introducing the baseline schedule

6. Types of project baselines

8. Reporting using a
baseline schedule
The project manager is responsible for creating and
reporting the baseline schedule throughout the project.
Baseline reporting by project managers can be weekly for a
better tracking of project execution or monthly/quarterly
reporting depending on the project

9. Change control
The change control plan allows project
managers to control project scope and
cost by using an established process. It
allows the project manager to identify
scope creep by comparing the existing
scope to the change request.
Changes to a project may be a result of a
(1) deviation or waiver, (2) issue
management process, or (3) a change in
scope as requested by the customers or
stakeholders.

10. Change Request & Control Management procedure
Capture
Assign for
review
Propose
action
Review
Action
Identify
Review,
assess
Action
Participants Project Office
Action
Agree
Closure
External
Suppliers
Change
Control
Board
Approve for
action
Contract
revision
Assign for
action

11. Change request & Why change
request

12. Attitude
to Change
AttitudetoChange
Technology
Face to Face
Formats
Paper
• Project team
meetings
• Senior management
meetings
• Planning workshops
• Training courses
• Special seminars
• Senior management
visits
• Cross-functional
meetings
• Interactive
staff meetings
• Away days
and
conferences
• Noticeboards
• Letters
• Memos
• Circulars
• Newsletters
• Business
plans
• Project Staff
suggestion scheme
• Project Staff attitude
survey
• E-Mail
• Audio conferencing
• Computer networks
• Telephone
• Video conferencing
• Webinars
Awareness Understanding Engagement Involvement Commitment
• Face book
communication
Choosing the most appropriate communications Methods for
stakeholder management in change control and change request

13. Gantt Chart
A Gantt chart is a kind of bar chart that shows the
initial and the end date of the elements of a project.
It was developed by Henry Gantt in the 1910s for
illustrating project schedules.
Through a Gantt chart, the project managers could
draw the information about the following:
Cost
Earned value chart
Time
Labor hours

14. Relationship with the Conference
Management and the Stakeholders
 Gantt chart has ability to break down the multiple tasks and
the timelines into a single document.
 It gives a fine overview about the stakeholders and other
human resources related with the activities.
 The entire project teams can use the Gantt chart for the
discussion about the project in meeting and even can
enhance other status updates.
 Gantt chart offers the entire project team the ability to focus
work at the front of task timeline.
 In other hand, the project manager and the resource
schedulers can sequence the events and reduce the potential
for overburdening of the works to the team members.

15. Fig. Gantt chart for organizing a conference
along with the possible stakeholders

16.  Logic Network Diagram is a
flowchart including all the project
activities and their dependencies to
each other.
 Logic Network Diagram shows not
only the sequence of the activities in
the project, but also shows the set
of parallel activities and the links
between each activity.
 It also presents the project’s critical
path that helps the project team to
focus their effort for the success of
the project.
Logic Network Diagram

17. Relationship with the Conference
Management and the Stakeholders
 Logic Network diagram gives a clear picture of all the
project activities including its dates of start and
completion, and the key-personnel human resources
or in another word, stakeholder associated with the
project activities. Not only that, it even shows a
dependencies among the project activities.
 It also guides Project Manager regarding the
estimation of Human resources and time resources
during the execution or in the beginning of the project
activities.

18. Fig 2. Logic Network Diagram for organizing a conference
along with the possible stakeholders

19. Project Milestone List
 Milestone can be said as activity with zero duration that symbolizes an
important achievement in a project.
 Milestone is the point, where the goal of the work packages defined under the
Work breakdown Structure (WBS) of a Project, is successfully achieved.
 Milestones are essential to control and manage the project activities, but there
are no tasks associated with it.
 The major purpose of the Project Milestone List is to communicate project’s
milestone tasks and dates in a presentation format for the upper level of
Management, customers, and the project members.
 Communication between the Stakeholders is a must for organizing Conference.
The Stakeholders can get a fine overview regarding the progress of the
Conference.

20. Fig 3. A Milestone Diagram for organizing the Conference

21. Project Schedule & Schedule
Management Plan
The project schedule provides information regarding the overall project
duration as well as each activity’s
Duration.
The schedule management plan establishes how schedule management will
be carried out in the project. It serves as guidance for the scheduling
process and formats and defines the roles and responsibilities for
Purpose

22. Application
Project schedule is used to present information on the timing of
the project and its activities to a variety of stakeholders (in a
variety of ways).
Project managers and the project office to define how
management practices will be conducted use the schedule
management plan.

23. Project Schedule Contains :
• Working duration • Effort hours
• Elapsed duration • Earliest possible start date
• Earliest possible finish date • Latest possible start date
• Latest possible finish date • Available total float
• Available free float • Relationships with other activities.
Schedule Management Plan Contains :
Descriptions of required documents (e.g., network diagrams,
Gantt charts, milestone charts)
as well as some insight on how those documents may be
developed.

24. Approaches
The most common presentation paper for project schedule is a Gantt
chart . The choice of tool should largely depend on the application and
the level of knowledge and understanding of the stakeholder to whom
the schedule is being presented.
The approaches to scheduling may vary, because it is integrated with
other baseline issues (including cost, requirements, and risk), the schedule
management plan should be coordinated with any management plans
that have been developed for those areas.

25. Conclusion