In the fourth installment of Tork UK's 'Good Workplace Hygiene is' slideshare series, we offer facilities managers an 8 step organisational process for the effective sourcing of facilities.

1. http://torkuk.wordpress.com
“Good workplace
hygiene is...”
… effective sourcing in 8 steps

2. Effective Sourcing for Facilities
Managers
“Good workplace
hygiene
Business managers naturally focus more on larger
items of plant and equipment when making
purchasing decisions for their premises.
Choosing the cheapest consumables to offset those
heavier costs often prove to be a costly mistake. By
making a small initial investment in a dispensing
system, the premises manager will be able to save
substantial sums over a relatively short period.

3. “Good workplace
hygiene
To help facilities managers, we’ve put together a step-
by-step guide for sourcing facilities in a rigorous and
robust manner…
8 Steps for effective sourcing

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hygiene
Category Segmentation and Team Selection
Agree whether hygiene products will be
purchased locally or on a national level. For
instance, facilities could be managed globally
for all service requirements or locally for
discrete service requirements.
Step 1

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hygiene
Step 2
Specify Business Requirements and Define the
Value Proposition
This involves the design and specification of the
functionality, and the acceptable total cost of
ownership for a particular product or service.
Specify the frequency and coverage as well as
quality standards, while also allowing for labour-
intensive activities such as grounds, maintenance or
office cleaning services.

6. “Good workplace
hygiene
Step 3
Supply Market Analysis
Analyse supply markets and supply chains
to select the most appropriate suppliers
for market testing. Undertaking purchase
price cost analyses and quotation analyses,
to identify and pre-qualify preferred
suppliers, can be an effective way.

7. “Good workplace
hygiene
Sourcing Options Selection
Identify the most appropriate sourcing strategy to
manage suppliers post-contractually.
This may involve the development of short-term
and arm’s-length relationships. For instance, the
regular market testing of commodity items such as
energy or cleaning products. On the other hand, it
may involve fully collaborative, long-term
approaches such as the use of Full Service Vendor
Management outsourcing approaches.
Step 4

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hygiene
Step 5
Market Test
Undertake a rigorous and robust
market test of the supplier
selected for evaluation and
assessment.

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Step 6
Negotiation and Contract Award
Undertake a rigorous and robust
negotiation process, with eventual
supplier selection and contract award.

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hygiene
Step 7
Supplier Performance Management
Put in place a structure process for
recording, reporting and managing
supplier performance against the terms
& conditions in the contract.

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Transition to Next Strategy
Note the areas of potential improvement
and store the notes for shared learning
across the organisation.
Step 8

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In summary…

13. Facility managers…
What measures are you taking to
ensure good hygiene in your workplace?
Tell us here:
http://torkuk.wordpress.com
The full version of this Tork UK Report is available at
http://www.tork.co.uk/media-bank/Publications/Tork-Report/
“Good workplace
hygiene