Counting Apples (Data Collection & Reporting)

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Todd McKee

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COUNTING APPLES
(DATA COLLECTION & REPORTING)
S. Todd McKee, MEd
Instructional Developer
Arkansas Geriatric Education Center (AGEC)
Geriatric Research Education and Clinical Center (GRECC)
Central Arkansas Veterans Healthcare System
Little Rock, AR

OBJECTIVES

• Apples are apples, aren’t they?
• Why do we have the spreadsheet?
• Decisions we made
• Our system (Demo)
• Questions

DATA

• Standardized questions
• Objective

• Allows comparison among groups
• Numbers, numbers, numbers ...

REAL REASON

150

113

75

38

2007 0
2008
2009
2010

REAL REASON
Green Red

150

113

75

38

2007 0
2008
2009
2010

DECISIONS WE MADE

• Who?

• What?

• Where?

• When?

• How?

DECISIONS WE MADE

• Who?

• Collect data
• Load data
• Access

DECISIONS WE MADE

• What?

• Data variables
• Report to others

DECISIONS WE MADE

• Where?

• Data housed
• Access

DECISIONS WE MADE

• When?

• Time for loading
• How long will it
take?

DECISIONS WE MADE

• How?

• Access

• Store

• Share

HOW WE HANDLE IT...

• User
• Associated with a Site
• Data entry
• Add Participants
• Add Course
• Add Sessions

• Reports

Simple
Administrative Menu

Proper order is
listed on right

List of all participants
for a site.

Click on “Add New” to
enter new participant

List of all participants
for a site.

Participants may be
Updated at any time.

All courses are
listed to edit or
“Add New”

Select the appropriate course to
add attendance.

All participants are listed

Simply check which are present

Administrative Menu
Additional Tasks include:
•! User Administration
•! Editing !
Sites/Organizations

Final Report that
mirrors the Excel
report.

ISSUES/UPDATES

• Issues
• Number of participants per site
• Verifying data entry
• Updates
• Custom data collection ﬁelds
• Additional Reports
• Additional administrative functions

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Counting Apples (Data Collection & Reporting)

1. COUNTING APPLES (DATA COLLECTION & REPORTING) S. Todd McKee, MEd Instructional Developer Arkansas Geriatric Education Center (AGEC) Geriatric Research Education and Clinical Center (GRECC) Central Arkansas Veterans Healthcare System Little Rock, AR

4. OBJECTIVES • Apples are apples, aren’t they? • Why do we have the spreadsheet? • Decisions we made • Our system (Demo) • Questions

5. WHAT IS THIS?

6. IS THIS THE SAME?

7. OR THIS ONE?

8. WHAT ABOUT NOW?

9. HOW DO WE SORT IT OUT?

10. WHAT IS THIS?

11. DATA • Standardized questions • Objective • Allows comparison among groups • Numbers, numbers, numbers ...

12. REAL REASON

13. REAL REASON 150 113 75 38 2007 0 2008 2009 2010

14. REAL REASON Green Red 150 113 75 38 2007 0 2008 2009 2010

15. DECISIONS WE MADE • Who? • What? • Where? • When? • How?

16. DECISIONS WE MADE • Who? • Collect data • Load data • Access

17. DECISIONS WE MADE • What? • Data variables • Report to others

18. DECISIONS WE MADE • Where? • Data housed • Access

19. DECISIONS WE MADE • When? • Time for loading • How long will it take?

20. DECISIONS WE MADE • How? • Access • Store • Share

21. HOW WE HANDLE IT... • User • Associated with a Site • Data entry • Add Participants • Add Course • Add Sessions • Reports

22.

23. New User form

24. Simple Administrative Menu Proper order is listed on right

25. List of all participants for a site. Click on “Add New” to enter new participant

26. Participant form with all fields

27. List of all participants for a site. Participants may be Updated at any time.

28. All courses are listed to edit or “Add New”

29.

30. Select the appropriate course to add attendance.

31. All participants are listed Simply check which are present

32. Administrative Menu Additional Tasks include: •! User Administration •! Editing ! Sites/Organizations

33. Final Report that mirrors the Excel report.

34. ISSUES/UPDATES • Issues • Number of participants per site • Verifying data entry • Updates • Custom data collection ﬁelds • Additional Reports • Additional administrative functions

35. QUESTIONS? S. Todd McKee todd@uams.edu

Counting Apples (Data Collection & Reporting)

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