Project World November 2011 Managing the Increase in ARRA-Focused Projects “A Real Success Story with the Bayfront PMO Workbook”

1. Managing the Increase in ARRA-Focused Projects “ A Real Success Story with the Bayfront PMO Workbook” November 2011

6. BHS Project Process

14. Status Report for Week Status Report Customer: Project: For period: Starting : Ending: Achievements This Period: Planned Next Period: Scope Status: Budget Status: Original budgeted costs: Expected final costs: Schedule Status: Planned completion: Expected completion: Major Issues:

20. Bayfront Technology Services Meeting Minutes Example MEETING: Bayfront Change Management Meeting DATE/PLACE/TIME: Monday March 22, 2011 Mangrove Conference room 1:00 pm ATTENDEES: Paul Capello, Jennifer Greenman, Tony Curtis, Herman Gilyard, Denise Murphy, Mike Musallam, Denise Rafferty, Marge Slater, Melanie McKee, Heather Morrison, Jason Barth, Helen Bruns, Dave Leclaire Agenda Item Discussion Action Items Owner Scheduled End Date Deactivate "beginning of year" hard code in programs: CUG100EX, CUG110EX, CUG140EX. Some temporary code exists in these programs that need to be activated for the first run of the year, and then deactivated. Deactivate "beginning of year" hard code in programs: CUG100EX, CUG110EX, CUG140EX. Melanie McKee 3/12/2011 Personnel transaction custom programs needed to be modified to submit the self-service file update after the HR file updates so that self-service would pick up the group associated with the new position. Programs to change are: CUGTRTR, CUGTRDM, CUGTRHI, CUGTRPR, CUGTRRH, CUGTRTR Not a critical item, but one that should be cleaned up... I have noticed several people in the HR group of self service that are not and never have been in HR. Additionally, that HR group has traditionally been limited to a very small group of people. Not sure why it has been expanded to include people from Bearly Sick etc. Personnel transaction custom programs needed to be modified to submit the self-service file update after the HR file updates so that self-service would pick up the group associated with the new position. Programs to change are: CUGTRTR, CUGTRDM, CUGTRHI, CUGTRPR, CUGTRRH, CUGTRTR Melanie McKee 2/26/2011

28. Scope Change Request Form Customer: Project: Requested by: Description of the Change: Justification for the Change: Project Impacts (Project Manager Use Only) Budget and Schedule Impacts: (Project Manager Use Only) New Project Completion Date: Additional Project Costs: Date: Resolution Required by: Signed (Project Manager): Resolution: (Customer Use Only) Approved  Rejected  Date: Signed: Name and Title:

31. BAYFRONT MEDICAL CENTER 2007.19.03 TESTING ISSUES SR# CWX or SWX? DATE APP 2007.19.03 TESTING ISSUES- MOCK HPUX Reported by Daily Update CWX UPTIME (package installation) March 22nd to March 26th STEPS BEFORE GO-LIVE CWX- Mo, Tony Fat clients Update nas5102 with new code warehouse. On your NAS share if you have no Space issues then, rename your current P5102 to P5102_VMS. Re-sync the DBMIG (copy from RRD02 to NAS) once done synching, create a new copy of DBMIG folder and rename it to P5102. Use that one for Prod Fat client setup. CWX- Mo Fat clients Send new batch file for fat clients including setup.ini and group files 3-24 Mo copied to RRD02 DBMIG BMC Fat clients David and Leonard will test upgrading fat clients before upgrade Mo and Tony BMCCitrix03- CPDI needs setup? Desktop PACS Upgrade PACS Viewing Stations for Citrix version 11.0 Almost done

38. Bayfront Project Portfolio 2011 Project Name Bayfront Technology Services and Clinical Transformation Projects Bayfront Technology Services Message Center Medication By History(Meaningful Use) Power Chart Enhanced View(Meaningful Use) Cerner Upgrade to 2007.19.15 Ansos Staffing(Phase 1) Vocera Nursing Communication CPDI Lab(Micro and AP) INFOR(Materials Mgt, Accounts Payable and Purchasing) Sodexo/Health Touch Dietary Office Software CPOE -Tracking List(Meaningful Use) - ED -Phase 1 NextGen Ambulatory EMR for FHC(Meaningful Use) Philips XPER (CPOE) -eMAR/Provider Order Entry(Meaningful Use) - ED -Phase 2 Athena Athena Practice Management - Cardio - Phase 1 Athena Practice Management - Ortho - Phase 2 Athena Practice Management - Cardio - Phase 2 BayScript Pharmacy - Retail RX CPOE - ED Doc(Meaningful Use) - ED -Phase 3 MetaHealth Clinical Document Generator-CDG-CCD(Meaningful Use) Rehab Evaluation and Treatment Form Development(Meaningful Use) Health Sentry Clinical Reporting XR-MRP(Meaningful Use) Conversion to 5010 837 project Clinical Transformation Care Focus/ Mercury MD(Rx-Phase 1) DVT( Deep Vein Thrombosis)(Meaningful Use) PACU Nursing Documentation(BMDI) ED Documentation(Meaningful Use) Depart Process(Meaningful Use) Problem List (Meaningful Use) Smart Pumps

40. Questions & Answers