Presenter Teresa Kramer, Ph.D.

1. PROMOTION AND TENURE FOR
CLINICAL SCIENTISTS – BOTH
PATHWAYS
Teresa Kramer, Ph.D.

2. P&T for Clinical Scientists
 Read the 2017 Guidelines on P&T
 Check out the Companion Guide to the P&T Document
http://faculty.uams.edu/files/2018/03/Tips-for-Preparing-
Your-Promotion-and-Tenure-Packet-17-1.pdf
 Study the criteria table for Clinical Scientists – promotion
criteria are identical for
 Clinical Scientist-Tenure Pathway and
 Clinical Scientist-Non-tenure Pathway
 The difference is the presence or absence of a tenure
clock (i.e., 7 year “probationary period”)

3. Clinical Scientists -
 “Are expected to participate in the full range
of academic activities of the College,
typically with emphasis placed on research
and clinical care, and scholarship based on
either or both of these mission areas.”
 “Full range of activities” means
 Teaching/Mentoring
 Research/Scholarly Work
 Clinical Service
 Leadership/Administrative Service

4. Assistant to Associate Professor
Clinical Scientist

5. Time Allotment
Range Typically
Teaching/Mentoring (Total) 5-10 7.5
Didactic Teaching 1-3 2.5
Bedside Teaching 2-10 5
Research 40-90 75
Clinical Service (Total) 10-50 20
Direct Patient Care 10-50 15
Bedside Teaching 5-10 5
Leadership/Administrative Service 0-10* 2.5

6. Research/Scholarly Work
 Funding – “demonstrated ability to generate
financial support from extramural peer-reviewed
funding agencies, whether federal or private”
 PI on a major extramural research grant; or
alternatively
 Continued substantial and clearly documented
contributions as Co-I on multiple extramurally
funded research grants
 Career development awards will be considered
along with other factors for promotion to Associate
Professor
 Institutional General Research Support grants for
pilot studies will NOT be counted

7. Research/Scholarly Work
 Publications = scholarly evidence of research
productivity
 Peer-reviewed scientific articles
 Quality more important than absolute number
 The P&T Guidelines speak of 1-3 first author or senior author peer
reviewed publications per year in rank
 Books/book chapters
 Participation in national/international meetings
 Important opportunities to present your work
 Important opportunities to meet and get to know the experts in your
field

8. Research/Scholarly Work
 Publications in your P&T packet:
 Copies of your 5 most meritorious publications
are required
 Must be published or ‘in press’
 Middle-author papers count, but must be 1st or
senior author on a significant number of
publications
 Publication alone does not insure promotion
 But then, neither does funding if you aren’t being
productive

9. Teaching/Mentoring
 “Active & effective participation in medical and/or
graduate student education with favorable
objective evaluations by students, peers, and
supervisors.”
 Document types of teaching and contact hours with
your learners
 Document evaluation of teaching performance:
 Your mean scores compared to the department
scores, NOT copies of evaluations

10. Teaching/Mentoring
 “Evidence of being an effective role model and
mentor for students, residents, fellows, graduate
students, and colleagues, with good evaluations
from those formally mentored.”
 List of those you mentor
 Estimate of contact hours with mentees
 Evidence of your contributions to their learning and
success

11. Clinical Service
 Document volume of clinical service
 Document quality of clinical service
 Document any clinical innovations you have
made
 Document any contributions you have made to
clinical quality improvement
 Document participation and/or leadership in
local, regional, or national medical and/or
scientific professional organizations

12. Leadership/Administrative
Service
“Active participation in one or more committees of
the Dept, College or University”
 Assessed by review of type and complexity of committee and/or
administrative work
 Document participation and valuable contributions
 “May have leadership role in Dept or Hospital”
(document)
 “May serve on editorial boards or as peer reviewer
for journals in one’s discipline” (document)
 “May serve on study sections or equivalent bodies
that peer review grant applications” (document)
 “May serve as an advocate for science & health
policy” (document)

13. Professional Recognition
 Should have established a reputation in the
national or international medical or scientific
community
 Participation in appropriate professional
organizations and presentations before
national and/or international meetings
 Note invited presentations

14. Professional Recognition
Letters of Recommendation
 Three letters are required
 Authors
 Should be recognized as national authorities
 Should be in your field of interest
 Should NOT have employed you or trained you
(e.g., not someone who has ever been your
“boss” or your teacher/mentor)
 Authors of the letters should have reviewed your
CV and provide detailed comments about your
contributions

15. Obtaining Letters
 Provide your Department Chair with a list of
names and contact information
 Department Chair formally solicits these letters
and sends to potential letter authors:
 Letter of request for recommendation
 Your CV
 COM P&T guidelines
 Solicit more letters than you need to ensure you
get three letters back “in time”
 Additional letters may be a good idea if they add
significant information or an importantly different
perspective on your contributions.

16. External Referee Form
 Helpful new form for the P&T Committee that
accompanies all required Letters of
Recommendation. This form:
 Clarifies the letter writer’s relationship to the
candidate
 Provides exclusionary criteria for required letter
authors
 Explains the letter writer’s knowledge of the
candidate’s work
 Is part of the formal Letter of Recommendation
solicitation process

18. Associate to Full Professor
Clinical Scientist

19. Professorship
 Reserved for those members of the faculty who
have demonstrated outstanding ability
 Not based on length of service alone
 Should also have:
 Considerable time and experience in rank
 Additional publications
 Other evidence of scholarly activity and professional
recognition

20. Associate Professor to Professor
 Same “full range of activities”
 “Demonstrated excellence in independent
research and successful continued
participation in teaching.”
 Study the criteria table carefully

21. For Either Promotion Rank Request
 If your department has a Promotion and
Tenure committee, the results of their vote
should be included in your packet.
 When possible, have your packet reviewed
by someone in your department who has
been on the P&T Committee.

22. How can you help to assure your own
success?
 Know the rules!
 Study the companion guide
http://faculty.uams.edu/files/2018/03/Tips-for-
Preparing-Your-Promotion-and-Tenure-Packet-17-
1.pdf
 Talk to P&T committee chair in department or faculty
center representative before finalizing your initial
appointment or if you have unresolved concerns.
 Get a mentor.
 Attend a P&T database training session.
 Prepare a concise, neat, well-organized packet that
makes it easy for the reviewer to find support that you
have met criteria.

23. COM Deadline
 Deadline for submission of your electronic
packet Monday October 1, 2018, by 4:30 –
No Exceptions
 Back up all documents submitted in your
packet
 The electronic system is available at:
http://PromotionTenure.UAMS.edu
 Be sure you know how to use the electronic
P&T system. Call the Faculty Center if you
have any questions: 686-7404

24. Questions?