Email is a valuable communication tool using, which you can convey your message across easily and effectively. In this presentation, you will learn tips for writing a better professional email.

1. 8 Tips To Write Better
Business Emails
Over the last two decades, emails have grown to become one of the primary
sources of communication for billions around the world. The average American
exchanges several emails over the course of the day – it's free and can be
conveniently sent from smart phones.
Unfortunately, a majority of emails feature a highly informal tone. This is okay when
the emails are exchanged with family and friends. However, a certain degree of
professionalism and sophistication must be imparted to work-based emails. This
will help to bring in clarity and a sense of importance to your emails.
A lot of people wrongly assume that professional emails are difficult to master. All it
takes to create business-like emails is a bit of practice in adopting the tips
mentioned in this article.
These tips are simple and will give you a better understanding of how your emails
should be written. Go through them to become expert email writers:

2. 1. Always be upfront about the
objective of your email
What's the purpose of your email? Make sure you have it clearly mentioned
in the first paragraph itself. Most office-goers (your recipients) are a busy lot
and won't have the time to decipher emails that don't highlight their intent
upfront.
The next time you write a business email, make sure you keep in mind the
busy schedule of the recipient.

3. 2. Write a catchy subject line
The subject line you choose will determine the importance given to your
email by recipients. Subject lines such as "Need your urgent approval for
this expense" or "Are you free for a working lunch tomorrow" are
effective and will gain immediate responses.
Your subject lines should be precise while conveying the summary of your
email in 5-6 words.

4. 3. Don't use complicated
words
Never view emails as an avenue to impress recipients with your vocabulary.
Use simple and easy-to-understand language that ensures your message is
received in the right manner.
Using complicated phrases and sentences are a big turn-off for the recipient
– he will get confused and won't connect with your email.

5. 4. Personalize your email
It's important to add a personal touch to your emails. Do it in a subtle manner
that doesn't make it sound informal. Start your email with a greeting and
bring up a common link that connects you with the recipient. This will
instantly capture the attention of your recipients and they will be more
receptive to what you have to convey.
Sign off with pleasant words such as "Wish you a great weekend" or "Looking
forward to hearing from you soon".

6. 5. Perform a spell check before
you send out the email!
A spell check will highlight spelling mistakes and grammatical errors. Make
sure you weed them out before hitting the Send button. This will save you a
lot of embarrassment in the future.
Most email tools come with built-in editors. Write your email in a Word
document and then paste it in the email tool if you don't have an inbuilt editor.
This precaution on your part will ensure your emails are refined and top-
notch without any issues.

7. 6. Keep your emails compact
and to the point
Your emails should be short and brief, covering all points in a clear manner.
This doesn't mean that you should leave out important pointers – make sure
your emails cover all facts and figures in a proper manner.

8. 7. Be courteous and friendly
Never sound arrogant or rude in your email communication. Be at your polite
best, especially in introductory emails. The purpose of your email is to get a
particular task completed – make sure your request convinces the recipient
to do as you say.

9. 8. Promptly reply to emails
The best way to ensure people take your emails seriously is by responding
quickly to emails received by you. Be prompt in answering email queries and
requests from colleagues and clients – you will be rewarded with their
appreciation. Next time, they will pay more attention to your emails.
Did you like these tips? Share your insights in the comment box below! We
hope you are able to send emails in a better manner to gain quality
responses from clients.
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