SlideShare ist ein Scribd-Unternehmen logo
1 von 46
By: Subhash Mandal Dated 30 Nov 2012
REDUCING AHT – BUSINESS CREDIT SERVICES
VOICE OF THE CUSTOMER - VOC
2
d
DEFINE
Customer Comments Critical to Quality-CTQ’s
John McCune : CFO-GE
Health Care
The client was unhappy due to missing
SLA target in last two quarters set by
them.
Current AHT of process-BCS is at
405 seconds.
End Customers-General
Electric.
The agents were unable to understand
customer’s problems at first go which
took them longer to reciprocate &
resolve their queries.
Need to meet the desired AHT
target which is 300 seconds per
call.
Process Owner-AVP
BCS has unable to meet the SLA target
of AHT last quarter.
AHT = 300 Seconds per call
PROJECT CHARTER
Business case:
Genpact is the leading outsourcing firm with clients from across
the globe. GE HealthCare - Business Credit Service (GE-HC : BCS)
is one of the prominent client for Genpact for over 5 years.
GE-BCS caters to end customer’s queries, concerns and requests.
The process is unable to meet the AHT target for this quarter
resulting to customer dissatisfaction. If the same persist
consecutively for three quarters, the client might take away the
business. Hence, lies the opportunity to satisfy the customer and
increase company revenue.
Team:
 Sponsor-Kunal Giri
 MBB-Naresh Rao
 Champion-Alka Shukla
 Process owner-Gunjit Narang
 BB-Jatin Sharma
 GB-Jasjot Masuta
 Team member-Subhash Mandal
Problem Statement:
AHT of the process-BCS was 405 seconds resulting to miss
service-level in last quarter. 46.61% agents were below the target
AHT of 300 seconds.
This AHT target will improve the business delivery and eventually
enhance opportunity to earn more revenue to the company.
Client might pull back the business if the AHT target is
not met in the next quarter.
Goal Statement:
To improve AHT of the process to 300
seconds by the 30th
November 2012, without
impacting the quality.
In Scope: The BCS-collections and customer service
team in Gurgaon, Delhi & Hyderabad.
Out Scope: Other GE processes.
Milestones Target Date Actual date
D 30/Nov/2012 30/Dec/2012
M 31/Jan/2013 28/Feb/2013
A 31/Mar/2013 30/Apr/2013
I 31/May/2013 30/Jun/2013
C 31/Jul/2013 31/Aug/2013
d
DEFINE
ARMI
Key Stakeholders ARMI Worksheet
Define Measure Analyze Improve Control
Stakeholders—AM Tyagrajan I I I I I
Sponsor-Kunal Giri I I I I I
Champion-Alka Shukla I & A I & A I & A I & A I & A
MBB-Naresh Rao A & I A & I A & I A & I A & I
BB-Jatin Sharma I & R I & R I & R I & R I & R
Process Manager-Gunjit Narang I & M I & M I & M I & M I & M
GB-Jasjot Masuta R & M R & M R & M R & M R & M
Team Members-Subhash Mandal M M M M M
A – Approval of team decisions I.e., sponsor, business leader, MBB.
R – Resource to the team, one whose expertise, skills, may be needed on an ad-hoc basis.
M – Member of team – whose expertise will be needed on a regular basis.
I – Interested party, one who will need to be kept informed on direction, findings.
Communication Plan
Information Or Activity Target Audience Information Channel Who When
Project Status Leadership E-mails Gunjit Narang/
Alka Shukla/Naresh Rao
BI-Weekly
Tollgate Review MBB, Black-belt, GB &
Champion
E-mails and/or Meetings Naresh Rao, Jatin Sharma,
Jasjot Masuta & Alka Shukla
As per Project Plan
Project Deliverables or Activities Members Emails and/or Meetings Weekly
d
DEFINE
SIPOC
Supplier Input Process Output Customer
AVAYA Software and
networking.
AVAYA software and
call-master.
Customer’s call pops-
up and received.
Answering call with
greeting & agent’s
introduction.
GE LESCO credit
account holder.
AVAYA Software and
networking.
Call master Listening to
customer’s query.
Provide necessary
information as
customer’s
requirement.
GE LESCO credit
account holder.
Human Resource Agent and call script. Probing, in case of
any doubt.
Helps customer with
necessary information
GE LESCO credit
account holder
SOP
Process flow.
Information and/or
documents.
Resolve customer’s
query with needed
information .
Satisfied & happy
customer.
GE LESCO credit
account holder
Caller & company. Query, concerns and
updates received
from customer. GUI
to update.
Documentation of
conversation.
Update & save
conversation
summary & provide
ticket no. if any.
GE LESCO credit
account holder
Call Master. End call with proper
verbatim.
Customer’s
satisfaction with
needed information
GE LESCO credit
account holder
d
DEFINE
6
d
DEFINE PROCESS MAP - FLOW CHART
START
Is the call for any
specific collector /
account-manager?
NO
YES
Account-manager/collector answers
call with proper greeting &
investigates into customer’s query.
Could customer’s
query be resolved
at his end?
Customer service agent answers call
with proper greeting & investigates
into customer’s query.
Is
collector/account-
manager able to
resolve customer's
query/request?
YES
Resolve customer’s
query/request
Update the conversation's gist &
provide ticket no., if needed.
END
Is the special
handling
team/supervisor able
to resolve customer's
query/request?
NORoute call to special handling
team/supervisor to take care.
NO
YES
Route the call to grievance
handling team at different
location.
Grievance handling team addresses
customer’s issue & provides resolution.
Gives a TAT in case future follow-up.
NO
YES
Resolve customer’s
query/request
Customer calls in requesting
for key-code, account details,
invoice/statement copy, making
payment on account etc.
End the call with proper
greeting & verbatim.
DATA COLLECTION PLAN
KPI Operational Definition Defect Def Performance Std
Specification Limit
Opportunity
LSL USL
AHT
The total time taken by an agent
including Talk-time/Hold time/After
Call Work time against total no. of
calls taken, expressed in seconds, in
a month.
Any call duration
exceeding 300 sec
will be considered a
defect.
300 Sec NA 300 Sec Monthly AHT
KPI Data Type
Data Items
Needed
Formula to be
used
Unit
Sec
Plan to
sample
What
Database or
Container
will be used
to record
this data?
Is this an
existing
database
or new?
If new,
When will
the
database
be ready
for use?
When is the
planned
start date
for data
collection?
AHT Continuous
AHT, Talk
time, Hold
time, ACW,
No. Of calls
taken
AHT=(Talk
time+Hold
time+After call
work time)/The
no. of calls
taken
Seconds MS Excel Existing NA NA
July 11’ to
Dec 11’
m
MEASURE
8
IMR CHART : PRE IMPROVEMENT
There are special cause variations so the process was statistically out of control.
m
MEASURE
MSA - GAGE R&R ANOVA
Gage R&R
%Contribution
Source VarComp (of VarComp)
Total Gage R&R 4031.4 6.89
Repeatability 3847.0 6.58
Reproducibility 184.4 0.32
Operator 184.4 0.32
Part-To-Part 54472.1 93.11
Total Variation 58503.6 100.00
Process tolerance = 1
Study Var %Tolerance
Source StdDev (SD) (6 * SD) (SV/Toler)
Total Gage R&R 63.494 380.96 38096.10
Repeatability 62.024 372.15 37214.63
Reproducibility 13.579 81.48 8147.64
Operator 13.579 81.48 8147.64
Part-To-Part 233.393 1400.36 140035.60
Total Variation 241.875 1451.25 145125.06
Number of Distinct Categories = 5
As all the Rules for Gage R & R ANOVA
method are satisfied by the data, so we
can take this data for further Analysis
m
MEASURE
3 Rules of GageR&R :
1)GageR&R as a percentage of contribution towards total variation
should be smaller that part-to-part variation.
2)GageR&R as a percentage of tolerance towards total variation:
a) Accept, if less than 10%
b) May accept with caution if between 10-30%
c) Reject if greater than 30%
3)No. of distinct categories should be equal to or greater than 4
STABILITY - RUN CHART
As P-value for Mixture, Cluster, Trend & Oscillation are greater than 0.05,
the Data is STABLE.
m
MEASURE
11
PROCESS CAPABILITY
m
MEASURE
As the Process is working at a sigma level of 1.4 and the DPMO is 537,615.
So, there is a great opportunity for Improvement in the process
Z-Value
Mean 405.65
Std. Dev. 273.23
USL 300
DPMO 537,614.68
SIGMA LEVEL 1.4
CAUSE & EFFECT DIAGRAM
a
ANALYSE
13
a
ANALYSE POTENTIAL Xs
Sr. no. Potential X Description Data type Test to be done
1 Trainer
A person, assigned to train & teach people about the new
job which they will be doing after the learning completes.
Data type Mood’s Median Test
2
Process
knowledge
Overall knowledge of the process functionality, job
description, conduct & other vital information needed to
work efficiently and effectively.
Discrete
Mann Whitney Test
3 Shift-timing
The time when an agent logs in & starts his shift till he logs
off.
Discrete
Mood’s Median Test
4 Gender Whether an agent is a male OR female.
Discrete
Mann Whitney Test
5 Location Place from where the calls being taken
Discrete
Mann Whitney Test
6 Age Age of the agent in years
Continuous
Regression test
7 Tenure Duration of the agent being in the company.
Continuous
Regression test
8 Education Academic background and qualification of agent
Discrete
Mood’s Median Test
9 Marital status Whether the agent is married OR unmarried.
Discrete
Mann Whitney Test
10
Communication
mode
Language in which the agent communicates with
Its customers, i.e., English or Hindi
Discrete
Mann Whitney Test
11
Process
complexity
The critical level of the process, i.e., P-I, P-II or P-III.
Discrete
Mann Whitney Test
AHT vs TRAINER - MOOD’S MEDIAN TEST
14
Mood Median Test: Project Y versus Trainer
Mood median test for Project Y
Chi-Square = 53.57 DF = 5 P = 0.000
Individual 95.0% CIs
Trainer N<= N> Median Q3-Q1 +---------+---------
+---------+------
Amit 56 32 247 367 (--*-----)
Atul 56 20 194 247 (--*-)
Daniel 69 49 270 459 (---*----)
Rashid 21 43 535 517 (-------*------)
Ruby 42 91 494 454 (------*------)
Sonia 29 37 435 359 (--------*----)
+---------+---------+---------+------
150 300 450 600
Overall median = 336
As P-value < 0.05,
the median of
trainers are
significantly
not-equal to each
other. Hence, we
will do further
analysis on trainers.`
a
ANALYSE
15
AHT BOX PLOT : TRAINER
Agents trained
under Atul have the
least AHT & agents
trained under
Rashid have highest
AHT. Hence, we’ll
further break down
this to Trainers in
Different Locations.
a
ANALYSE
16
AHT BOX PLOT :TRAINERS IN DIFFERENT LOCATIONS
Trainees trained
under Rashid at C5
have better AHT.
Trainees under
Sonia have better
AHT at C6. Amit’s
trainees have better
AHT at C6 vs C5.
Hence, we’ll further
break down this to
Trainers in Different
Locations.
a
ANALYSE
17
AHT BOX PLOT:TRAINERS IN PROCESS COMPLEXITY
Amit : Trainees in L2
have lesser AHT vs
trainees in L1.
Rashid : Trainees in
L1 have lesser AHT
vs trainees in L2.
Atul and Daniel both
have more than 50
% trainees meeting
the AHT target of
300 seconds.
a
ANALYSE
18
Atul : More than
75% of male
trainees are meeting
the AHT target of
300 Seconds.
Daniel : Female
trainees have lesser
AHT vs male
trainees.
AHT BOX-PLOT:TRAINERS WITH DIFFERENT GENDERS
a
ANALYSE
AHT vs PROCESS KNOWLEDGE-MANN WHITNEY TEST
19
Mann-Whitney Test and CI : Project Y_FAIL, Project Y_PASS
N Median
Project Y_FAIL 351 335.00
Project Y_PASS 194 358.00
Point estimate for ETA1-ETA2 is 7.00
95.0 Percent CI for ETA1-ETA2 is (-30.99,48.98) W = 96567.0
Test of ETA1 = ETA2 vs ETA1 not = ETA2 is significant at 0.6727
Hence, P-Value is 0.6727
The test is significant at 0.6727 (adjusted for ties)
As P-value >0.05, the
median of
Process-knowledge of
FAIL is significantly equal
to the median of
Process-knowledge of
PASS. Hence, no further
analysis needs to be
done.
a
ANALYSE
20
AHT vs SHIFT-TIMING : MOOD’S MEDIAN TEST
Mood Median Test: Project Y versus Shift
Mood median test for Project Y
Chi-Square = 6.80 DF = 2 P = 0.033
Individual 95.0% CIs
Shift N<= N> Median Q3-Q1 +---------+---------+---------+------
Evening 129 110 297 483 (------*-------)
Morning 81 72 298 440 (------*-----------)
Night 63 90 429 441 (-------*--------)
+---------+---------+---------+------
240 320 400 480
Overall median = 336
As P-value < 0.05,
the median of AHT
in three different
shifts are
significantly
not-equal to each
other. Hence, we
will do further
analysis on
shift-timing.
a
ANALYSE
21
50% agents are
meeting AHT target in
Morning and Evening
shifts. Less than 50%
agents are meeting
AHT target of 300
seconds in Night shift.
AHT BOX-PLOT : SHIFT
a
ANALYSE
22
100% agents trained
by Atul in Evening
shift have AHT less
than 300 Sec & more
than 75% agents have
AHT less than 300 sec
in Night shift under
Rashid.
AHT BOX-PLOT : SHIFT WITH DIFFERENT TRAINERS
a
ANALYSE
23
AHT BOX-PLOT:SHIFT WITH PROCESS COMPLEXITIES
More than 50% agents
in L1, morning shift
and L2 evening shift
are meeting the AHT
target of 300 Seconds.
In L1, night shift only
25% are meeting AHT
target of 300 Seconds.
a
ANALYSE
24
AHT BOX-PLOT : SHIFT BY MALES & FEMALES
Females in evening
shift and Males in
morning shift are
meeting AHT target of
300 Seconds. In night
shift, neither males
nor the females are
meeting the AHT
target.
a
ANALYSE
25
AHT BOX-PLOT : SHIFT IN DIFFERENT LOCATIONS
More than 50% agents
at C6 evening and
morning shift are
meeting the AHT
target of 300 seconds.
And in night shift
more than 25% agents
are meeting the
target.
a
ANALYSE
26
AHT vs GENDER - MANN WHITNEY TEST
Mann-Whitney Test and CI: Project Y_F, Project Y_M
N Median
Project Y_F 234 334.50
Project Y_M 311 344.00
Point estimate for ETA1-ETA2 is 3.00
95.0 Percent CI for ETA1-ETA2 is (-35.97,41.01) W = 64169.0
Test of ETA1 = ETA2 vs ETA1 not = ETA2 is significant at 0.8749
The test is significant at 0.8749 (adjusted for ties)
As P-value >0.05,
the median of
AHT of Males is
significantly equal to the
median of AHT of
Females. Hence, no
further analysis needs to
be done.
a
ANALYSE
27
AHT vs LOCATION - MANN WHITNEY TEST
Mann-Whitney Test and CI: Project Y_C5, Project Y_C6
N Median
Project Y_C5 303 363.00
Project Y_C6 242 299.00
Point estimate for ETA1-ETA2 is 8.00
95.0 Percent CI for ETA1-ETA2 is (-30.01,49.02) W = 83501.0
Test of ETA1 = ETA2 vs ETA1 not = ETA2 is significant at
0.6688
The test is significant at 0.6688 (adjusted for ties)
As P-value >0.05, the
median of
AHT of Location C5 is
significantly equal to the
median of
AHT of Location C6.
Hence, no further
analysis needs to be
done.
a
ANALYSE
28
AHT vs AGE - REGRESSION TEST
Regression Analysis: Project Y versus Age
The regression equation is
Project Y = 377 + 1.03 Age
Predictor Coef SE Coef T P
Constant 377.02 75.94 4.96 0.000
Age 1.025 2.686 0.38 0.703
S = 273.632 R-Sq = 0.0% R-Sq(adj) = 0.0%
Analysis of Variance
Source DF SS MS F P
Regression 1 10905 10905 0.15 0.703
Residual Error 543 40656738 74874
Total 544 40667643
As P-value >0.05, so
there is no impact of age
on AHT. Hence, no
further analysis needs to
be done.
a
ANALYSE
29
AHT vs TENURE - REGRESSION TEST
Regression Analysis: Project Y versus Tenure-Years
The regression equation is
Project Y = 405 + 0.06 Tenure-Years
Predictor Coef SE Coef T P
Constant 405.39 31.59 12.83 0.000
Tenure-Years 0.058 6.381 0.01 0.993
S = 273.668 R-Sq = 0.0% R-Sq(adj) = 0.0%
Analysis of Variance
Source DF SS MS F P
Regression 1 6 6 0.00 0.993
Residual Error 543 40667637 74894
Total 544 40667643
As P-value >0.05, so
there is no impact of
Tenure on AHT.
Hence, no further
analysis needs to be
done.
a
ANALYSE
30
AHT vs EDUCATION - MOOD’S MEDIAN TEST
Mood Median Test: Project Y versus Education
Mood median test for Project Y
Chi-Square = 4.33 DF = 2 P = 0.114
Education N<= N> Median Q3-Q1
Graduate 80 102 389 471
Higher Secondary 99 83 297 478
Post-Graduate 94 87 319 463
Individual 95.0% CIs
Education --------+---------+---------+--------
Graduate (---------*-----------)
Higher Secondary (-------*----------)
Post-Graduate (--------*----------)
--------+---------+---------+--------
300 360 420
Overall median = 336
As P-value > 0.05,
the median of
Education in four
different cases are
significantly
equal to each other.
Hence, we will NOT
do any further
analysis on
education.
a
ANALYSE
31
AHT vs MARITAL STATUS - MANN WHITNEY TEST
As P-value >0.05, the
median of
AHT of Married is
significantly equal to the
median of
AHT of Unmarried.
Hence, no further
analysis needs to be
done.
Mann-Whitney Test and CI: Project Y Married, Project Y Single
N Median
Project Y Married 227 330.00
Project Y Single 318 340.50
Point estimate for ETA1-ETA2 is -0.00
95.0 Percent CI for ETA1-ETA2 is (-40.02,36.97) W = 62014.0
Test of ETA1 = ETA2 vs ETA1 not = ETA2 is significant at 0.9813
The test is significant at 0.9813 (adjusted for ties)
a
ANALYSE
32
AHT vs COMMUNICATION MODE-MANN WHITNEY TEST
As P-value >0.05, the
median of
AHT of English
Communication is
significantly equal to the
median of
AHT of Hindi
Communication. Hence,
no further analysis needs
to be done.
Mann-Whitney Test and CI: Project Y English, Project Y Hindi
N Median
Project Y English 303 366.00
Project Y Hindi 242 317.50
Point estimate for ETA1 - ETA2 is 4.00
95.0 Percent CI for ETA1-ETA2 is (-33.00, 43.99)W = 83167.0
Test of ETA1 = ETA2 vs ETA1 not = ETA2 is significant at
0.8065
The test is significant at 0.8065 (adjusted for ties)
a
ANALYSE
33
AHT vs PROCESS COMPLEXITY-MANN WHITNEY TEST
As P-value >0.05, the
median of
AHT of Complexity at L1
is significantly equal to
the median of
AHT of L2. Hence, no
further analysis needs to
be done.
Mann-Whitney Test and CI: Project Y_L1, Project Y_L2
N Median
Project Y_L1 241 355.00
Project Y_L2 304 319.00
Point estimate for ETA1-ETA2 is -11.00
95.0 Percent CI for ETA1-ETA2 is (-55.01,26.01) W = 64612.0
Test of ETA1 = ETA2 vs ETA1 not = ETA2 is significant at 0.5179
The test is significant at 0.5179 (adjusted for ties)
`
a
ANALYSE
34
a
ANALYSE
VITAL Xs OUT OF POTENTIAL Xs
Sr. no. Potential X Test done P-Value Impact-Y/N
1 Trainer Mood's median 0.0000 YES
2 Process knowledge Mann Whitney 0.6727 NO
3 Shift timing Mood's median 0.0330 YES
4 Gender Mann Whitney 0.8749 NO
5 Location Mann Whitney 0.6688 NO
6 Age Regression 0.7030 NO
7 Tenure Regression 0.9930 NO
8 Education Mood's median 0.1140 NO
9 Marital status Mann Whitney 0.9813 NO
10 Communication mode Mann Whitney 0.8065 NO
11 Process Complexity Mann Whitney 0.5179 NO
35
a
ANALYSE
VITAL Xs
Based on analysis done on the Eleven POTENTIAL Xs, we found two VITAL Xs out of
all the POTENTIAL Xs which are:
1.Trainer
2.Shift-timings
We have some detailed results upon analysis of
these two VITAL Xs, which have been mentioned in
the next slide…
36
 More than 50% candidates under Amit, Atul & Daniel are meeting the AHT target of 300 seconds
 Trainees trained under Rashid at C5 have better AHT.
 Trainees under Sonia have better AHT at C6. Amit’s trainees have better AHT at C6 vs C5
 Trainees in location L2 have lesser AHT vs trainees in L1 under trainer Amit
 Trainees in location L1 have lesser AHT vs trainees in L2 under Rashid
 Atul and Daniel both have more than 50% trainees meeting the AHT target of 300 seconds
 More than 75% of male trainees are meeting the AHT target of 300 Seconds under Atul and Female trainees have lesser AHT vs Male
trainees under Daniel
 In Morning & Evening shifts, 50% agents are meeting AHT target and in night shift less than 50% are meeting their target of 300 seconds
 In Evening shift, 100% agents are meeting their target under Atul & in night shift more than 75% agents are meeting AHT target of less
than 300 sec trained under Rashid
 More than 50% agents in L1, morning shift and L2 evening shift are meeting the AHT target of 300 Seconds. In L1, night-shift,
only 25% are meeting AHT target of 300 Seconds
 Females in evening shift and Males in morning shift are meeting the target. In night shift, neither males nor the females
are meeting the AHT target
 More than 50% agents at C6 evening and morning shift are meeting target. And in night shift more than 25% agents are
meeting the AHT target of 300 sec
IMPROVEMENT PLAN:BASED ON
ANALYSIS
i
IMPROVE
37
QUALITY FUNCTIONAL DEPLOYMENT
i
IMPROVE
38
i
IMPROVE
FMEA-RISK TREATMENT PLAN : TRAINER
CONTROL PLAN
c
CONTROL
Activities Responsibilities Frequency
Share Best Practices Training team Weekly
Train the Trainer Training team Quarterly
Trainers' monthly rating Training team Monthly
Performance based annual growth HR Team Annual
R n R HR Team Quarterly
Shift rotation Operations Monthly
Provide night allowance Operations Monthly
Provide pickup/drops for night shift Operations Daily
Games & fun activities in night shift HR Team Weekly
Enhance night allowance for future HR Team Weekly
Take pre approval for night allowance Operations Monthly
Make proper rostering to avoid transport delay. Transport team Daily
Reduce time to cancel transport in case of self arrangement Transport team Daily
Put guards mandatory in cabs with female agents. Security Daily
Encourage agents to self manage breaks. Operations Daily
Mandate split off with Sat or Sun. Operations Daily
Take pre approval for night contests Operations Quarterly
40
Before the project, more
than 50% of agents had
AHT above 300 seconds
whereas after the
project, AHT dropped
down to less than 300
seconds for over 75% of
the agents.
AHT BOX PLOT:PRE DATA vs POST DATA
c
CONTROL
41
GRAPHICAL SUMMARY: PRE DATA vs POST DATA
Post Project:
Mean:200.93 Median :209 StDev:102.4
Most of the
agents have
AHT less than
300 seconds
after the
project
c
CONTROL
BAR GRAPH: PRE DATA vs POST DATA
Mean
Pre Improvement:405.65
Post Improvement: 200.93
Median
Pre Improvement:336.00
Post Improvement:209.00
St. Dev
Pre Improvement: 273.42
Post Improvement: 102.44
c
CONTROL
43
SIGMA LEVEL & DPMO:PRE vs POST IMPROVEMENT
c
CONTROL
Pre Improvement Data Post Improvement Data
 No. of defects were 254 out of 545
opportunities
 DPMO was 466,055
 Sigma level was 1.6
 No. of defects are 118 out of 545
opportunities
 DPMO reduced to 216,514
 Sigma level went up to 2.3
44
Prior improvement, there were special cause variation so the process
was statistically out of control, however, post-improvement, there is
no special cause variation and the process is statistically in control.
IMR CHART : PRE vs POST IMPROVEMENT
c
CONTROL
45
c
CONTROL
LEADERSHIP APPRECIATION!
46
Thank you!
subhash.mandal09@gmail.com

Weitere ähnliche Inhalte

Was ist angesagt?

Puneet Green Belt(13th feb).pptx
Puneet Green Belt(13th feb).pptxPuneet Green Belt(13th feb).pptx
Puneet Green Belt(13th feb).pptxPuneet Gupta
 
Six sigma project_-_Call Centre Quality improvement
Six sigma project_-_Call Centre Quality improvement Six sigma project_-_Call Centre Quality improvement
Six sigma project_-_Call Centre Quality improvement Vijay Baunthiyal
 
Dead Air & Hold Time Analysis
Dead Air & Hold Time AnalysisDead Air & Hold Time Analysis
Dead Air & Hold Time Analysismattsenkumar
 
I lss reduction%20in%20aht%2713 final
I lss reduction%20in%20aht%2713 finalI lss reduction%20in%20aht%2713 final
I lss reduction%20in%20aht%2713 finalchaitmk710586
 
C Sat Improvement Plan
C Sat Improvement PlanC Sat Improvement Plan
C Sat Improvement PlanProtik Sinha
 
First Call Resolution How to Do it...
First Call Resolution How to Do it...First Call Resolution How to Do it...
First Call Resolution How to Do it...Jose Rivera
 
Call Center Scorecarding
Call Center ScorecardingCall Center Scorecarding
Call Center ScorecardingSpectrum
 
PROJECT STORYBOARD: Reducing Purchase Order Lead Time by 33% Using Lean Six S...
PROJECT STORYBOARD: Reducing Purchase Order Lead Time by 33% Using Lean Six S...PROJECT STORYBOARD: Reducing Purchase Order Lead Time by 33% Using Lean Six S...
PROJECT STORYBOARD: Reducing Purchase Order Lead Time by 33% Using Lean Six S...GoLeanSixSigma.com
 
Measure phase lean six sigma tollgate template
Measure phase   lean six sigma tollgate templateMeasure phase   lean six sigma tollgate template
Measure phase lean six sigma tollgate templateSteven Bonacorsi
 
Define phase lean six sigma tollgate template
Define phase   lean six sigma tollgate templateDefine phase   lean six sigma tollgate template
Define phase lean six sigma tollgate templateSteven Bonacorsi
 
Improve phase lean six sigma tollgate template
Improve phase   lean six sigma tollgate templateImprove phase   lean six sigma tollgate template
Improve phase lean six sigma tollgate templateSteven Bonacorsi
 
How to improve call center quality and performance - Infographic
How to improve call center quality and performance - InfographicHow to improve call center quality and performance - Infographic
How to improve call center quality and performance - InfographicPointel Inc
 
Lean Six Sigma-Case study
Lean Six Sigma-Case studyLean Six Sigma-Case study
Lean Six Sigma-Case studysourov_das
 
A Customer-Centric Approach to FCR
A Customer-Centric Approach to FCRA Customer-Centric Approach to FCR
A Customer-Centric Approach to FCRKnowlagent
 
Quality Management
Quality ManagementQuality Management
Quality ManagementAya Badr
 
Metrics-Based Process Mapping
Metrics-Based Process MappingMetrics-Based Process Mapping
Metrics-Based Process MappingTKMG, Inc.
 
8 d problem solving rev01
8 d problem solving   rev018 d problem solving   rev01
8 d problem solving rev01Jitesh Gaurav
 

Was ist angesagt? (20)

Puneet Green Belt(13th feb).pptx
Puneet Green Belt(13th feb).pptxPuneet Green Belt(13th feb).pptx
Puneet Green Belt(13th feb).pptx
 
Six sigma project_-_Call Centre Quality improvement
Six sigma project_-_Call Centre Quality improvement Six sigma project_-_Call Centre Quality improvement
Six sigma project_-_Call Centre Quality improvement
 
Dead Air & Hold Time Analysis
Dead Air & Hold Time AnalysisDead Air & Hold Time Analysis
Dead Air & Hold Time Analysis
 
I lss reduction%20in%20aht%2713 final
I lss reduction%20in%20aht%2713 finalI lss reduction%20in%20aht%2713 final
I lss reduction%20in%20aht%2713 final
 
C Sat Improvement Plan
C Sat Improvement PlanC Sat Improvement Plan
C Sat Improvement Plan
 
First Call Resolution How to Do it...
First Call Resolution How to Do it...First Call Resolution How to Do it...
First Call Resolution How to Do it...
 
Call Center Scorecarding
Call Center ScorecardingCall Center Scorecarding
Call Center Scorecarding
 
Dmaic
DmaicDmaic
Dmaic
 
PROJECT STORYBOARD: Reducing Purchase Order Lead Time by 33% Using Lean Six S...
PROJECT STORYBOARD: Reducing Purchase Order Lead Time by 33% Using Lean Six S...PROJECT STORYBOARD: Reducing Purchase Order Lead Time by 33% Using Lean Six S...
PROJECT STORYBOARD: Reducing Purchase Order Lead Time by 33% Using Lean Six S...
 
Measure phase lean six sigma tollgate template
Measure phase   lean six sigma tollgate templateMeasure phase   lean six sigma tollgate template
Measure phase lean six sigma tollgate template
 
CCMG QA Presentation
CCMG QA PresentationCCMG QA Presentation
CCMG QA Presentation
 
Define phase lean six sigma tollgate template
Define phase   lean six sigma tollgate templateDefine phase   lean six sigma tollgate template
Define phase lean six sigma tollgate template
 
Improve phase lean six sigma tollgate template
Improve phase   lean six sigma tollgate templateImprove phase   lean six sigma tollgate template
Improve phase lean six sigma tollgate template
 
How to improve call center quality and performance - Infographic
How to improve call center quality and performance - InfographicHow to improve call center quality and performance - Infographic
How to improve call center quality and performance - Infographic
 
Lean Six Sigma-Case study
Lean Six Sigma-Case studyLean Six Sigma-Case study
Lean Six Sigma-Case study
 
Root Cause Analysis (RCA)
Root Cause Analysis (RCA)Root Cause Analysis (RCA)
Root Cause Analysis (RCA)
 
A Customer-Centric Approach to FCR
A Customer-Centric Approach to FCRA Customer-Centric Approach to FCR
A Customer-Centric Approach to FCR
 
Quality Management
Quality ManagementQuality Management
Quality Management
 
Metrics-Based Process Mapping
Metrics-Based Process MappingMetrics-Based Process Mapping
Metrics-Based Process Mapping
 
8 d problem solving rev01
8 d problem solving   rev018 d problem solving   rev01
8 d problem solving rev01
 

Ähnlich wie Reducing AHT

Six sigma awareness
Six sigma awarenessSix sigma awareness
Six sigma awarenesssawate
 
Improve phase lean six sigma tollgate template
Improve phase   lean six sigma tollgate templateImprove phase   lean six sigma tollgate template
Improve phase lean six sigma tollgate templateSteven Bonacorsi
 
Measuring Quality of Hire
Measuring Quality of HireMeasuring Quality of Hire
Measuring Quality of HireRyan Heinl
 
Guru Prasad - 2016
Guru Prasad - 2016Guru Prasad - 2016
Guru Prasad - 2016Guru Prasad
 
Padma Jalneela updated
Padma Jalneela updatedPadma Jalneela updated
Padma Jalneela updatedPadma Jalneela
 
Six Sigma Leaders For Today Presentation Slides (Six Sigma)
Six Sigma Leaders For Today Presentation Slides (Six Sigma)Six Sigma Leaders For Today Presentation Slides (Six Sigma)
Six Sigma Leaders For Today Presentation Slides (Six Sigma)JoanMullins
 
Six Sigma Leaders For Today Presentation Slides (Six Sigma)
Six Sigma Leaders For Today Presentation Slides (Six Sigma)Six Sigma Leaders For Today Presentation Slides (Six Sigma)
Six Sigma Leaders For Today Presentation Slides (Six Sigma)JoanMullins
 

Ähnlich wie Reducing AHT (20)

CV_BIJU.A
CV_BIJU.ACV_BIJU.A
CV_BIJU.A
 
Enhance collection
Enhance collectionEnhance collection
Enhance collection
 
Six sigma awareness
Six sigma awarenessSix sigma awareness
Six sigma awareness
 
Naveen Rama
Naveen RamaNaveen Rama
Naveen Rama
 
6 Sigma
6 Sigma6 Sigma
6 Sigma
 
VAIRAMUTHU R_resume
VAIRAMUTHU R_resumeVAIRAMUTHU R_resume
VAIRAMUTHU R_resume
 
Improve phase lean six sigma tollgate template
Improve phase   lean six sigma tollgate templateImprove phase   lean six sigma tollgate template
Improve phase lean six sigma tollgate template
 
Resume
ResumeResume
Resume
 
Hr resume
Hr resumeHr resume
Hr resume
 
Uday - Resume
Uday - ResumeUday - Resume
Uday - Resume
 
Measuring Quality of Hire
Measuring Quality of HireMeasuring Quality of Hire
Measuring Quality of Hire
 
Resume - Vidyarth
Resume - VidyarthResume - Vidyarth
Resume - Vidyarth
 
Guru Prasad - 2016
Guru Prasad - 2016Guru Prasad - 2016
Guru Prasad - 2016
 
Padma Jalneela updated
Padma Jalneela updatedPadma Jalneela updated
Padma Jalneela updated
 
Six Sigma Leaders For Today Presentation Slides (Six Sigma)
Six Sigma Leaders For Today Presentation Slides (Six Sigma)Six Sigma Leaders For Today Presentation Slides (Six Sigma)
Six Sigma Leaders For Today Presentation Slides (Six Sigma)
 
Six Sigma Leaders For Today Presentation Slides (Six Sigma)
Six Sigma Leaders For Today Presentation Slides (Six Sigma)Six Sigma Leaders For Today Presentation Slides (Six Sigma)
Six Sigma Leaders For Today Presentation Slides (Six Sigma)
 
Resume_viji(3)[1]
Resume_viji(3)[1]Resume_viji(3)[1]
Resume_viji(3)[1]
 
Harvinder-Pal-Singh_CV
Harvinder-Pal-Singh_CVHarvinder-Pal-Singh_CV
Harvinder-Pal-Singh_CV
 
Harvinder-Pal-Singh_CV
Harvinder-Pal-Singh_CVHarvinder-Pal-Singh_CV
Harvinder-Pal-Singh_CV
 
Aravind
AravindAravind
Aravind
 

Kürzlich hochgeladen

ICS2208 Lecture6 Notes for SL spaces.pdf
ICS2208 Lecture6 Notes for SL spaces.pdfICS2208 Lecture6 Notes for SL spaces.pdf
ICS2208 Lecture6 Notes for SL spaces.pdfVanessa Camilleri
 
GRADE 4 - SUMMATIVE TEST QUARTER 4 ALL SUBJECTS
GRADE 4 - SUMMATIVE TEST QUARTER 4 ALL SUBJECTSGRADE 4 - SUMMATIVE TEST QUARTER 4 ALL SUBJECTS
GRADE 4 - SUMMATIVE TEST QUARTER 4 ALL SUBJECTSJoshuaGantuangco2
 
ISYU TUNGKOL SA SEKSWLADIDA (ISSUE ABOUT SEXUALITY
ISYU TUNGKOL SA SEKSWLADIDA (ISSUE ABOUT SEXUALITYISYU TUNGKOL SA SEKSWLADIDA (ISSUE ABOUT SEXUALITY
ISYU TUNGKOL SA SEKSWLADIDA (ISSUE ABOUT SEXUALITYKayeClaireEstoconing
 
Karra SKD Conference Presentation Revised.pptx
Karra SKD Conference Presentation Revised.pptxKarra SKD Conference Presentation Revised.pptx
Karra SKD Conference Presentation Revised.pptxAshokKarra1
 
Daily Lesson Plan in Mathematics Quarter 4
Daily Lesson Plan in Mathematics Quarter 4Daily Lesson Plan in Mathematics Quarter 4
Daily Lesson Plan in Mathematics Quarter 4JOYLYNSAMANIEGO
 
Transaction Management in Database Management System
Transaction Management in Database Management SystemTransaction Management in Database Management System
Transaction Management in Database Management SystemChristalin Nelson
 
Food processing presentation for bsc agriculture hons
Food processing presentation for bsc agriculture honsFood processing presentation for bsc agriculture hons
Food processing presentation for bsc agriculture honsManeerUddin
 
Influencing policy (training slides from Fast Track Impact)
Influencing policy (training slides from Fast Track Impact)Influencing policy (training slides from Fast Track Impact)
Influencing policy (training slides from Fast Track Impact)Mark Reed
 
USPS® Forced Meter Migration - How to Know if Your Postage Meter Will Soon be...
USPS® Forced Meter Migration - How to Know if Your Postage Meter Will Soon be...USPS® Forced Meter Migration - How to Know if Your Postage Meter Will Soon be...
USPS® Forced Meter Migration - How to Know if Your Postage Meter Will Soon be...Postal Advocate Inc.
 
4.18.24 Movement Legacies, Reflection, and Review.pptx
4.18.24 Movement Legacies, Reflection, and Review.pptx4.18.24 Movement Legacies, Reflection, and Review.pptx
4.18.24 Movement Legacies, Reflection, and Review.pptxmary850239
 
ENG 5 Q4 WEEk 1 DAY 1 Restate sentences heard in one’s own words. Use appropr...
ENG 5 Q4 WEEk 1 DAY 1 Restate sentences heard in one’s own words. Use appropr...ENG 5 Q4 WEEk 1 DAY 1 Restate sentences heard in one’s own words. Use appropr...
ENG 5 Q4 WEEk 1 DAY 1 Restate sentences heard in one’s own words. Use appropr...JojoEDelaCruz
 
Choosing the Right CBSE School A Comprehensive Guide for Parents
Choosing the Right CBSE School A Comprehensive Guide for ParentsChoosing the Right CBSE School A Comprehensive Guide for Parents
Choosing the Right CBSE School A Comprehensive Guide for Parentsnavabharathschool99
 
Inclusivity Essentials_ Creating Accessible Websites for Nonprofits .pdf
Inclusivity Essentials_ Creating Accessible Websites for Nonprofits .pdfInclusivity Essentials_ Creating Accessible Websites for Nonprofits .pdf
Inclusivity Essentials_ Creating Accessible Websites for Nonprofits .pdfTechSoup
 
Visit to a blind student's school🧑‍🦯🧑‍🦯(community medicine)
Visit to a blind student's school🧑‍🦯🧑‍🦯(community medicine)Visit to a blind student's school🧑‍🦯🧑‍🦯(community medicine)
Visit to a blind student's school🧑‍🦯🧑‍🦯(community medicine)lakshayb543
 
Virtual-Orientation-on-the-Administration-of-NATG12-NATG6-and-ELLNA.pdf
Virtual-Orientation-on-the-Administration-of-NATG12-NATG6-and-ELLNA.pdfVirtual-Orientation-on-the-Administration-of-NATG12-NATG6-and-ELLNA.pdf
Virtual-Orientation-on-the-Administration-of-NATG12-NATG6-and-ELLNA.pdfErwinPantujan2
 
4.16.24 21st Century Movements for Black Lives.pptx
4.16.24 21st Century Movements for Black Lives.pptx4.16.24 21st Century Movements for Black Lives.pptx
4.16.24 21st Century Movements for Black Lives.pptxmary850239
 
What is Model Inheritance in Odoo 17 ERP
What is Model Inheritance in Odoo 17 ERPWhat is Model Inheritance in Odoo 17 ERP
What is Model Inheritance in Odoo 17 ERPCeline George
 
4.16.24 Poverty and Precarity--Desmond.pptx
4.16.24 Poverty and Precarity--Desmond.pptx4.16.24 Poverty and Precarity--Desmond.pptx
4.16.24 Poverty and Precarity--Desmond.pptxmary850239
 

Kürzlich hochgeladen (20)

ICS2208 Lecture6 Notes for SL spaces.pdf
ICS2208 Lecture6 Notes for SL spaces.pdfICS2208 Lecture6 Notes for SL spaces.pdf
ICS2208 Lecture6 Notes for SL spaces.pdf
 
GRADE 4 - SUMMATIVE TEST QUARTER 4 ALL SUBJECTS
GRADE 4 - SUMMATIVE TEST QUARTER 4 ALL SUBJECTSGRADE 4 - SUMMATIVE TEST QUARTER 4 ALL SUBJECTS
GRADE 4 - SUMMATIVE TEST QUARTER 4 ALL SUBJECTS
 
ISYU TUNGKOL SA SEKSWLADIDA (ISSUE ABOUT SEXUALITY
ISYU TUNGKOL SA SEKSWLADIDA (ISSUE ABOUT SEXUALITYISYU TUNGKOL SA SEKSWLADIDA (ISSUE ABOUT SEXUALITY
ISYU TUNGKOL SA SEKSWLADIDA (ISSUE ABOUT SEXUALITY
 
Karra SKD Conference Presentation Revised.pptx
Karra SKD Conference Presentation Revised.pptxKarra SKD Conference Presentation Revised.pptx
Karra SKD Conference Presentation Revised.pptx
 
YOUVE_GOT_EMAIL_PRELIMS_EL_DORADO_2024.pptx
YOUVE_GOT_EMAIL_PRELIMS_EL_DORADO_2024.pptxYOUVE_GOT_EMAIL_PRELIMS_EL_DORADO_2024.pptx
YOUVE_GOT_EMAIL_PRELIMS_EL_DORADO_2024.pptx
 
Daily Lesson Plan in Mathematics Quarter 4
Daily Lesson Plan in Mathematics Quarter 4Daily Lesson Plan in Mathematics Quarter 4
Daily Lesson Plan in Mathematics Quarter 4
 
Transaction Management in Database Management System
Transaction Management in Database Management SystemTransaction Management in Database Management System
Transaction Management in Database Management System
 
Food processing presentation for bsc agriculture hons
Food processing presentation for bsc agriculture honsFood processing presentation for bsc agriculture hons
Food processing presentation for bsc agriculture hons
 
Influencing policy (training slides from Fast Track Impact)
Influencing policy (training slides from Fast Track Impact)Influencing policy (training slides from Fast Track Impact)
Influencing policy (training slides from Fast Track Impact)
 
USPS® Forced Meter Migration - How to Know if Your Postage Meter Will Soon be...
USPS® Forced Meter Migration - How to Know if Your Postage Meter Will Soon be...USPS® Forced Meter Migration - How to Know if Your Postage Meter Will Soon be...
USPS® Forced Meter Migration - How to Know if Your Postage Meter Will Soon be...
 
4.18.24 Movement Legacies, Reflection, and Review.pptx
4.18.24 Movement Legacies, Reflection, and Review.pptx4.18.24 Movement Legacies, Reflection, and Review.pptx
4.18.24 Movement Legacies, Reflection, and Review.pptx
 
ENG 5 Q4 WEEk 1 DAY 1 Restate sentences heard in one’s own words. Use appropr...
ENG 5 Q4 WEEk 1 DAY 1 Restate sentences heard in one’s own words. Use appropr...ENG 5 Q4 WEEk 1 DAY 1 Restate sentences heard in one’s own words. Use appropr...
ENG 5 Q4 WEEk 1 DAY 1 Restate sentences heard in one’s own words. Use appropr...
 
Choosing the Right CBSE School A Comprehensive Guide for Parents
Choosing the Right CBSE School A Comprehensive Guide for ParentsChoosing the Right CBSE School A Comprehensive Guide for Parents
Choosing the Right CBSE School A Comprehensive Guide for Parents
 
Inclusivity Essentials_ Creating Accessible Websites for Nonprofits .pdf
Inclusivity Essentials_ Creating Accessible Websites for Nonprofits .pdfInclusivity Essentials_ Creating Accessible Websites for Nonprofits .pdf
Inclusivity Essentials_ Creating Accessible Websites for Nonprofits .pdf
 
Visit to a blind student's school🧑‍🦯🧑‍🦯(community medicine)
Visit to a blind student's school🧑‍🦯🧑‍🦯(community medicine)Visit to a blind student's school🧑‍🦯🧑‍🦯(community medicine)
Visit to a blind student's school🧑‍🦯🧑‍🦯(community medicine)
 
LEFT_ON_C'N_ PRELIMS_EL_DORADO_2024.pptx
LEFT_ON_C'N_ PRELIMS_EL_DORADO_2024.pptxLEFT_ON_C'N_ PRELIMS_EL_DORADO_2024.pptx
LEFT_ON_C'N_ PRELIMS_EL_DORADO_2024.pptx
 
Virtual-Orientation-on-the-Administration-of-NATG12-NATG6-and-ELLNA.pdf
Virtual-Orientation-on-the-Administration-of-NATG12-NATG6-and-ELLNA.pdfVirtual-Orientation-on-the-Administration-of-NATG12-NATG6-and-ELLNA.pdf
Virtual-Orientation-on-the-Administration-of-NATG12-NATG6-and-ELLNA.pdf
 
4.16.24 21st Century Movements for Black Lives.pptx
4.16.24 21st Century Movements for Black Lives.pptx4.16.24 21st Century Movements for Black Lives.pptx
4.16.24 21st Century Movements for Black Lives.pptx
 
What is Model Inheritance in Odoo 17 ERP
What is Model Inheritance in Odoo 17 ERPWhat is Model Inheritance in Odoo 17 ERP
What is Model Inheritance in Odoo 17 ERP
 
4.16.24 Poverty and Precarity--Desmond.pptx
4.16.24 Poverty and Precarity--Desmond.pptx4.16.24 Poverty and Precarity--Desmond.pptx
4.16.24 Poverty and Precarity--Desmond.pptx
 

Reducing AHT

  • 1. By: Subhash Mandal Dated 30 Nov 2012 REDUCING AHT – BUSINESS CREDIT SERVICES
  • 2. VOICE OF THE CUSTOMER - VOC 2 d DEFINE Customer Comments Critical to Quality-CTQ’s John McCune : CFO-GE Health Care The client was unhappy due to missing SLA target in last two quarters set by them. Current AHT of process-BCS is at 405 seconds. End Customers-General Electric. The agents were unable to understand customer’s problems at first go which took them longer to reciprocate & resolve their queries. Need to meet the desired AHT target which is 300 seconds per call. Process Owner-AVP BCS has unable to meet the SLA target of AHT last quarter. AHT = 300 Seconds per call
  • 3. PROJECT CHARTER Business case: Genpact is the leading outsourcing firm with clients from across the globe. GE HealthCare - Business Credit Service (GE-HC : BCS) is one of the prominent client for Genpact for over 5 years. GE-BCS caters to end customer’s queries, concerns and requests. The process is unable to meet the AHT target for this quarter resulting to customer dissatisfaction. If the same persist consecutively for three quarters, the client might take away the business. Hence, lies the opportunity to satisfy the customer and increase company revenue. Team:  Sponsor-Kunal Giri  MBB-Naresh Rao  Champion-Alka Shukla  Process owner-Gunjit Narang  BB-Jatin Sharma  GB-Jasjot Masuta  Team member-Subhash Mandal Problem Statement: AHT of the process-BCS was 405 seconds resulting to miss service-level in last quarter. 46.61% agents were below the target AHT of 300 seconds. This AHT target will improve the business delivery and eventually enhance opportunity to earn more revenue to the company. Client might pull back the business if the AHT target is not met in the next quarter. Goal Statement: To improve AHT of the process to 300 seconds by the 30th November 2012, without impacting the quality. In Scope: The BCS-collections and customer service team in Gurgaon, Delhi & Hyderabad. Out Scope: Other GE processes. Milestones Target Date Actual date D 30/Nov/2012 30/Dec/2012 M 31/Jan/2013 28/Feb/2013 A 31/Mar/2013 30/Apr/2013 I 31/May/2013 30/Jun/2013 C 31/Jul/2013 31/Aug/2013 d DEFINE
  • 4. ARMI Key Stakeholders ARMI Worksheet Define Measure Analyze Improve Control Stakeholders—AM Tyagrajan I I I I I Sponsor-Kunal Giri I I I I I Champion-Alka Shukla I & A I & A I & A I & A I & A MBB-Naresh Rao A & I A & I A & I A & I A & I BB-Jatin Sharma I & R I & R I & R I & R I & R Process Manager-Gunjit Narang I & M I & M I & M I & M I & M GB-Jasjot Masuta R & M R & M R & M R & M R & M Team Members-Subhash Mandal M M M M M A – Approval of team decisions I.e., sponsor, business leader, MBB. R – Resource to the team, one whose expertise, skills, may be needed on an ad-hoc basis. M – Member of team – whose expertise will be needed on a regular basis. I – Interested party, one who will need to be kept informed on direction, findings. Communication Plan Information Or Activity Target Audience Information Channel Who When Project Status Leadership E-mails Gunjit Narang/ Alka Shukla/Naresh Rao BI-Weekly Tollgate Review MBB, Black-belt, GB & Champion E-mails and/or Meetings Naresh Rao, Jatin Sharma, Jasjot Masuta & Alka Shukla As per Project Plan Project Deliverables or Activities Members Emails and/or Meetings Weekly d DEFINE
  • 5. SIPOC Supplier Input Process Output Customer AVAYA Software and networking. AVAYA software and call-master. Customer’s call pops- up and received. Answering call with greeting & agent’s introduction. GE LESCO credit account holder. AVAYA Software and networking. Call master Listening to customer’s query. Provide necessary information as customer’s requirement. GE LESCO credit account holder. Human Resource Agent and call script. Probing, in case of any doubt. Helps customer with necessary information GE LESCO credit account holder SOP Process flow. Information and/or documents. Resolve customer’s query with needed information . Satisfied & happy customer. GE LESCO credit account holder Caller & company. Query, concerns and updates received from customer. GUI to update. Documentation of conversation. Update & save conversation summary & provide ticket no. if any. GE LESCO credit account holder Call Master. End call with proper verbatim. Customer’s satisfaction with needed information GE LESCO credit account holder d DEFINE
  • 6. 6 d DEFINE PROCESS MAP - FLOW CHART START Is the call for any specific collector / account-manager? NO YES Account-manager/collector answers call with proper greeting & investigates into customer’s query. Could customer’s query be resolved at his end? Customer service agent answers call with proper greeting & investigates into customer’s query. Is collector/account- manager able to resolve customer's query/request? YES Resolve customer’s query/request Update the conversation's gist & provide ticket no., if needed. END Is the special handling team/supervisor able to resolve customer's query/request? NORoute call to special handling team/supervisor to take care. NO YES Route the call to grievance handling team at different location. Grievance handling team addresses customer’s issue & provides resolution. Gives a TAT in case future follow-up. NO YES Resolve customer’s query/request Customer calls in requesting for key-code, account details, invoice/statement copy, making payment on account etc. End the call with proper greeting & verbatim.
  • 7. DATA COLLECTION PLAN KPI Operational Definition Defect Def Performance Std Specification Limit Opportunity LSL USL AHT The total time taken by an agent including Talk-time/Hold time/After Call Work time against total no. of calls taken, expressed in seconds, in a month. Any call duration exceeding 300 sec will be considered a defect. 300 Sec NA 300 Sec Monthly AHT KPI Data Type Data Items Needed Formula to be used Unit Sec Plan to sample What Database or Container will be used to record this data? Is this an existing database or new? If new, When will the database be ready for use? When is the planned start date for data collection? AHT Continuous AHT, Talk time, Hold time, ACW, No. Of calls taken AHT=(Talk time+Hold time+After call work time)/The no. of calls taken Seconds MS Excel Existing NA NA July 11’ to Dec 11’ m MEASURE
  • 8. 8 IMR CHART : PRE IMPROVEMENT There are special cause variations so the process was statistically out of control. m MEASURE
  • 9. MSA - GAGE R&R ANOVA Gage R&R %Contribution Source VarComp (of VarComp) Total Gage R&R 4031.4 6.89 Repeatability 3847.0 6.58 Reproducibility 184.4 0.32 Operator 184.4 0.32 Part-To-Part 54472.1 93.11 Total Variation 58503.6 100.00 Process tolerance = 1 Study Var %Tolerance Source StdDev (SD) (6 * SD) (SV/Toler) Total Gage R&R 63.494 380.96 38096.10 Repeatability 62.024 372.15 37214.63 Reproducibility 13.579 81.48 8147.64 Operator 13.579 81.48 8147.64 Part-To-Part 233.393 1400.36 140035.60 Total Variation 241.875 1451.25 145125.06 Number of Distinct Categories = 5 As all the Rules for Gage R & R ANOVA method are satisfied by the data, so we can take this data for further Analysis m MEASURE 3 Rules of GageR&R : 1)GageR&R as a percentage of contribution towards total variation should be smaller that part-to-part variation. 2)GageR&R as a percentage of tolerance towards total variation: a) Accept, if less than 10% b) May accept with caution if between 10-30% c) Reject if greater than 30% 3)No. of distinct categories should be equal to or greater than 4
  • 10. STABILITY - RUN CHART As P-value for Mixture, Cluster, Trend & Oscillation are greater than 0.05, the Data is STABLE. m MEASURE
  • 11. 11 PROCESS CAPABILITY m MEASURE As the Process is working at a sigma level of 1.4 and the DPMO is 537,615. So, there is a great opportunity for Improvement in the process Z-Value Mean 405.65 Std. Dev. 273.23 USL 300 DPMO 537,614.68 SIGMA LEVEL 1.4
  • 12. CAUSE & EFFECT DIAGRAM a ANALYSE
  • 13. 13 a ANALYSE POTENTIAL Xs Sr. no. Potential X Description Data type Test to be done 1 Trainer A person, assigned to train & teach people about the new job which they will be doing after the learning completes. Data type Mood’s Median Test 2 Process knowledge Overall knowledge of the process functionality, job description, conduct & other vital information needed to work efficiently and effectively. Discrete Mann Whitney Test 3 Shift-timing The time when an agent logs in & starts his shift till he logs off. Discrete Mood’s Median Test 4 Gender Whether an agent is a male OR female. Discrete Mann Whitney Test 5 Location Place from where the calls being taken Discrete Mann Whitney Test 6 Age Age of the agent in years Continuous Regression test 7 Tenure Duration of the agent being in the company. Continuous Regression test 8 Education Academic background and qualification of agent Discrete Mood’s Median Test 9 Marital status Whether the agent is married OR unmarried. Discrete Mann Whitney Test 10 Communication mode Language in which the agent communicates with Its customers, i.e., English or Hindi Discrete Mann Whitney Test 11 Process complexity The critical level of the process, i.e., P-I, P-II or P-III. Discrete Mann Whitney Test
  • 14. AHT vs TRAINER - MOOD’S MEDIAN TEST 14 Mood Median Test: Project Y versus Trainer Mood median test for Project Y Chi-Square = 53.57 DF = 5 P = 0.000 Individual 95.0% CIs Trainer N<= N> Median Q3-Q1 +---------+--------- +---------+------ Amit 56 32 247 367 (--*-----) Atul 56 20 194 247 (--*-) Daniel 69 49 270 459 (---*----) Rashid 21 43 535 517 (-------*------) Ruby 42 91 494 454 (------*------) Sonia 29 37 435 359 (--------*----) +---------+---------+---------+------ 150 300 450 600 Overall median = 336 As P-value < 0.05, the median of trainers are significantly not-equal to each other. Hence, we will do further analysis on trainers.` a ANALYSE
  • 15. 15 AHT BOX PLOT : TRAINER Agents trained under Atul have the least AHT & agents trained under Rashid have highest AHT. Hence, we’ll further break down this to Trainers in Different Locations. a ANALYSE
  • 16. 16 AHT BOX PLOT :TRAINERS IN DIFFERENT LOCATIONS Trainees trained under Rashid at C5 have better AHT. Trainees under Sonia have better AHT at C6. Amit’s trainees have better AHT at C6 vs C5. Hence, we’ll further break down this to Trainers in Different Locations. a ANALYSE
  • 17. 17 AHT BOX PLOT:TRAINERS IN PROCESS COMPLEXITY Amit : Trainees in L2 have lesser AHT vs trainees in L1. Rashid : Trainees in L1 have lesser AHT vs trainees in L2. Atul and Daniel both have more than 50 % trainees meeting the AHT target of 300 seconds. a ANALYSE
  • 18. 18 Atul : More than 75% of male trainees are meeting the AHT target of 300 Seconds. Daniel : Female trainees have lesser AHT vs male trainees. AHT BOX-PLOT:TRAINERS WITH DIFFERENT GENDERS a ANALYSE
  • 19. AHT vs PROCESS KNOWLEDGE-MANN WHITNEY TEST 19 Mann-Whitney Test and CI : Project Y_FAIL, Project Y_PASS N Median Project Y_FAIL 351 335.00 Project Y_PASS 194 358.00 Point estimate for ETA1-ETA2 is 7.00 95.0 Percent CI for ETA1-ETA2 is (-30.99,48.98) W = 96567.0 Test of ETA1 = ETA2 vs ETA1 not = ETA2 is significant at 0.6727 Hence, P-Value is 0.6727 The test is significant at 0.6727 (adjusted for ties) As P-value >0.05, the median of Process-knowledge of FAIL is significantly equal to the median of Process-knowledge of PASS. Hence, no further analysis needs to be done. a ANALYSE
  • 20. 20 AHT vs SHIFT-TIMING : MOOD’S MEDIAN TEST Mood Median Test: Project Y versus Shift Mood median test for Project Y Chi-Square = 6.80 DF = 2 P = 0.033 Individual 95.0% CIs Shift N<= N> Median Q3-Q1 +---------+---------+---------+------ Evening 129 110 297 483 (------*-------) Morning 81 72 298 440 (------*-----------) Night 63 90 429 441 (-------*--------) +---------+---------+---------+------ 240 320 400 480 Overall median = 336 As P-value < 0.05, the median of AHT in three different shifts are significantly not-equal to each other. Hence, we will do further analysis on shift-timing. a ANALYSE
  • 21. 21 50% agents are meeting AHT target in Morning and Evening shifts. Less than 50% agents are meeting AHT target of 300 seconds in Night shift. AHT BOX-PLOT : SHIFT a ANALYSE
  • 22. 22 100% agents trained by Atul in Evening shift have AHT less than 300 Sec & more than 75% agents have AHT less than 300 sec in Night shift under Rashid. AHT BOX-PLOT : SHIFT WITH DIFFERENT TRAINERS a ANALYSE
  • 23. 23 AHT BOX-PLOT:SHIFT WITH PROCESS COMPLEXITIES More than 50% agents in L1, morning shift and L2 evening shift are meeting the AHT target of 300 Seconds. In L1, night shift only 25% are meeting AHT target of 300 Seconds. a ANALYSE
  • 24. 24 AHT BOX-PLOT : SHIFT BY MALES & FEMALES Females in evening shift and Males in morning shift are meeting AHT target of 300 Seconds. In night shift, neither males nor the females are meeting the AHT target. a ANALYSE
  • 25. 25 AHT BOX-PLOT : SHIFT IN DIFFERENT LOCATIONS More than 50% agents at C6 evening and morning shift are meeting the AHT target of 300 seconds. And in night shift more than 25% agents are meeting the target. a ANALYSE
  • 26. 26 AHT vs GENDER - MANN WHITNEY TEST Mann-Whitney Test and CI: Project Y_F, Project Y_M N Median Project Y_F 234 334.50 Project Y_M 311 344.00 Point estimate for ETA1-ETA2 is 3.00 95.0 Percent CI for ETA1-ETA2 is (-35.97,41.01) W = 64169.0 Test of ETA1 = ETA2 vs ETA1 not = ETA2 is significant at 0.8749 The test is significant at 0.8749 (adjusted for ties) As P-value >0.05, the median of AHT of Males is significantly equal to the median of AHT of Females. Hence, no further analysis needs to be done. a ANALYSE
  • 27. 27 AHT vs LOCATION - MANN WHITNEY TEST Mann-Whitney Test and CI: Project Y_C5, Project Y_C6 N Median Project Y_C5 303 363.00 Project Y_C6 242 299.00 Point estimate for ETA1-ETA2 is 8.00 95.0 Percent CI for ETA1-ETA2 is (-30.01,49.02) W = 83501.0 Test of ETA1 = ETA2 vs ETA1 not = ETA2 is significant at 0.6688 The test is significant at 0.6688 (adjusted for ties) As P-value >0.05, the median of AHT of Location C5 is significantly equal to the median of AHT of Location C6. Hence, no further analysis needs to be done. a ANALYSE
  • 28. 28 AHT vs AGE - REGRESSION TEST Regression Analysis: Project Y versus Age The regression equation is Project Y = 377 + 1.03 Age Predictor Coef SE Coef T P Constant 377.02 75.94 4.96 0.000 Age 1.025 2.686 0.38 0.703 S = 273.632 R-Sq = 0.0% R-Sq(adj) = 0.0% Analysis of Variance Source DF SS MS F P Regression 1 10905 10905 0.15 0.703 Residual Error 543 40656738 74874 Total 544 40667643 As P-value >0.05, so there is no impact of age on AHT. Hence, no further analysis needs to be done. a ANALYSE
  • 29. 29 AHT vs TENURE - REGRESSION TEST Regression Analysis: Project Y versus Tenure-Years The regression equation is Project Y = 405 + 0.06 Tenure-Years Predictor Coef SE Coef T P Constant 405.39 31.59 12.83 0.000 Tenure-Years 0.058 6.381 0.01 0.993 S = 273.668 R-Sq = 0.0% R-Sq(adj) = 0.0% Analysis of Variance Source DF SS MS F P Regression 1 6 6 0.00 0.993 Residual Error 543 40667637 74894 Total 544 40667643 As P-value >0.05, so there is no impact of Tenure on AHT. Hence, no further analysis needs to be done. a ANALYSE
  • 30. 30 AHT vs EDUCATION - MOOD’S MEDIAN TEST Mood Median Test: Project Y versus Education Mood median test for Project Y Chi-Square = 4.33 DF = 2 P = 0.114 Education N<= N> Median Q3-Q1 Graduate 80 102 389 471 Higher Secondary 99 83 297 478 Post-Graduate 94 87 319 463 Individual 95.0% CIs Education --------+---------+---------+-------- Graduate (---------*-----------) Higher Secondary (-------*----------) Post-Graduate (--------*----------) --------+---------+---------+-------- 300 360 420 Overall median = 336 As P-value > 0.05, the median of Education in four different cases are significantly equal to each other. Hence, we will NOT do any further analysis on education. a ANALYSE
  • 31. 31 AHT vs MARITAL STATUS - MANN WHITNEY TEST As P-value >0.05, the median of AHT of Married is significantly equal to the median of AHT of Unmarried. Hence, no further analysis needs to be done. Mann-Whitney Test and CI: Project Y Married, Project Y Single N Median Project Y Married 227 330.00 Project Y Single 318 340.50 Point estimate for ETA1-ETA2 is -0.00 95.0 Percent CI for ETA1-ETA2 is (-40.02,36.97) W = 62014.0 Test of ETA1 = ETA2 vs ETA1 not = ETA2 is significant at 0.9813 The test is significant at 0.9813 (adjusted for ties) a ANALYSE
  • 32. 32 AHT vs COMMUNICATION MODE-MANN WHITNEY TEST As P-value >0.05, the median of AHT of English Communication is significantly equal to the median of AHT of Hindi Communication. Hence, no further analysis needs to be done. Mann-Whitney Test and CI: Project Y English, Project Y Hindi N Median Project Y English 303 366.00 Project Y Hindi 242 317.50 Point estimate for ETA1 - ETA2 is 4.00 95.0 Percent CI for ETA1-ETA2 is (-33.00, 43.99)W = 83167.0 Test of ETA1 = ETA2 vs ETA1 not = ETA2 is significant at 0.8065 The test is significant at 0.8065 (adjusted for ties) a ANALYSE
  • 33. 33 AHT vs PROCESS COMPLEXITY-MANN WHITNEY TEST As P-value >0.05, the median of AHT of Complexity at L1 is significantly equal to the median of AHT of L2. Hence, no further analysis needs to be done. Mann-Whitney Test and CI: Project Y_L1, Project Y_L2 N Median Project Y_L1 241 355.00 Project Y_L2 304 319.00 Point estimate for ETA1-ETA2 is -11.00 95.0 Percent CI for ETA1-ETA2 is (-55.01,26.01) W = 64612.0 Test of ETA1 = ETA2 vs ETA1 not = ETA2 is significant at 0.5179 The test is significant at 0.5179 (adjusted for ties) ` a ANALYSE
  • 34. 34 a ANALYSE VITAL Xs OUT OF POTENTIAL Xs Sr. no. Potential X Test done P-Value Impact-Y/N 1 Trainer Mood's median 0.0000 YES 2 Process knowledge Mann Whitney 0.6727 NO 3 Shift timing Mood's median 0.0330 YES 4 Gender Mann Whitney 0.8749 NO 5 Location Mann Whitney 0.6688 NO 6 Age Regression 0.7030 NO 7 Tenure Regression 0.9930 NO 8 Education Mood's median 0.1140 NO 9 Marital status Mann Whitney 0.9813 NO 10 Communication mode Mann Whitney 0.8065 NO 11 Process Complexity Mann Whitney 0.5179 NO
  • 35. 35 a ANALYSE VITAL Xs Based on analysis done on the Eleven POTENTIAL Xs, we found two VITAL Xs out of all the POTENTIAL Xs which are: 1.Trainer 2.Shift-timings We have some detailed results upon analysis of these two VITAL Xs, which have been mentioned in the next slide…
  • 36. 36  More than 50% candidates under Amit, Atul & Daniel are meeting the AHT target of 300 seconds  Trainees trained under Rashid at C5 have better AHT.  Trainees under Sonia have better AHT at C6. Amit’s trainees have better AHT at C6 vs C5  Trainees in location L2 have lesser AHT vs trainees in L1 under trainer Amit  Trainees in location L1 have lesser AHT vs trainees in L2 under Rashid  Atul and Daniel both have more than 50% trainees meeting the AHT target of 300 seconds  More than 75% of male trainees are meeting the AHT target of 300 Seconds under Atul and Female trainees have lesser AHT vs Male trainees under Daniel  In Morning & Evening shifts, 50% agents are meeting AHT target and in night shift less than 50% are meeting their target of 300 seconds  In Evening shift, 100% agents are meeting their target under Atul & in night shift more than 75% agents are meeting AHT target of less than 300 sec trained under Rashid  More than 50% agents in L1, morning shift and L2 evening shift are meeting the AHT target of 300 Seconds. In L1, night-shift, only 25% are meeting AHT target of 300 Seconds  Females in evening shift and Males in morning shift are meeting the target. In night shift, neither males nor the females are meeting the AHT target  More than 50% agents at C6 evening and morning shift are meeting target. And in night shift more than 25% agents are meeting the AHT target of 300 sec IMPROVEMENT PLAN:BASED ON ANALYSIS i IMPROVE
  • 39. CONTROL PLAN c CONTROL Activities Responsibilities Frequency Share Best Practices Training team Weekly Train the Trainer Training team Quarterly Trainers' monthly rating Training team Monthly Performance based annual growth HR Team Annual R n R HR Team Quarterly Shift rotation Operations Monthly Provide night allowance Operations Monthly Provide pickup/drops for night shift Operations Daily Games & fun activities in night shift HR Team Weekly Enhance night allowance for future HR Team Weekly Take pre approval for night allowance Operations Monthly Make proper rostering to avoid transport delay. Transport team Daily Reduce time to cancel transport in case of self arrangement Transport team Daily Put guards mandatory in cabs with female agents. Security Daily Encourage agents to self manage breaks. Operations Daily Mandate split off with Sat or Sun. Operations Daily Take pre approval for night contests Operations Quarterly
  • 40. 40 Before the project, more than 50% of agents had AHT above 300 seconds whereas after the project, AHT dropped down to less than 300 seconds for over 75% of the agents. AHT BOX PLOT:PRE DATA vs POST DATA c CONTROL
  • 41. 41 GRAPHICAL SUMMARY: PRE DATA vs POST DATA Post Project: Mean:200.93 Median :209 StDev:102.4 Most of the agents have AHT less than 300 seconds after the project c CONTROL
  • 42. BAR GRAPH: PRE DATA vs POST DATA Mean Pre Improvement:405.65 Post Improvement: 200.93 Median Pre Improvement:336.00 Post Improvement:209.00 St. Dev Pre Improvement: 273.42 Post Improvement: 102.44 c CONTROL
  • 43. 43 SIGMA LEVEL & DPMO:PRE vs POST IMPROVEMENT c CONTROL Pre Improvement Data Post Improvement Data  No. of defects were 254 out of 545 opportunities  DPMO was 466,055  Sigma level was 1.6  No. of defects are 118 out of 545 opportunities  DPMO reduced to 216,514  Sigma level went up to 2.3
  • 44. 44 Prior improvement, there were special cause variation so the process was statistically out of control, however, post-improvement, there is no special cause variation and the process is statistically in control. IMR CHART : PRE vs POST IMPROVEMENT c CONTROL

Hinweis der Redaktion

  1. tinous
  2. tinous