1. Governance is NOT
an Option!
Stacy L. Deere-Strole, MVP
Focal Point Solutions, LLC
2. BINGO CARDS
• WEBCON – has the bingo cards, visit them to play
• Bingo Cards = how you win prizes at the end of the event.
• The cards must be stamped by ALL the Sponsors in order to be eligible to win.
• For the grand prizes you must have opted-in when registering.
• Must be here to win at the end of the day.
Another Surface Go Xbox One S
Tons of prizes .. Socks, buttons, bags, echo dots, gift cards, plural sight, gaming monitor, Bluetooth
3. Contact Information
Email: sdeere@focalpointsolutions.co
Phone: 513-687-4154
Social
Twitter: @sldeere
LinkedIn: /in/stacydeere
Facebook: /stacydeere
Focal Point Solutions
Founder & CEO
Solutions Architect
http://spmindmelt.focalpointsolutions.co
http://focalpointsolutions.co
Content Author
Managed Metadata
2010, 2013
Stacy L. Deere-Strole
Microsoft SharePoint MVP
4.
5. Getting Management Onboard
• Management Involvement vs. No Involvement
• Express the Importance
– No Governance vs. Governance Examples
– Show ROI (Examples or Real Life)
• Find 2 or 3 Examples
• Identify Needs for Success
• Seeing is Believing
16. Governance Team
Your governance policies should support your
organization’s goals and be kept up-to-date as your
organization’s needs change. We recommend that
you create a team from various disciplines across
your organization to develop and maintain these
policies. Include people from as many of the
following roles as possible:
17. Team Roles
Strategy Team
Consists of business owners who
provide insight and direction to drive
strategic initiatives.
Tactical Team
• Consists of 3 sub-teams that support
the directives of the Strategy team
• Operations
• Support
• Developers
Which Teams Role will Change?
18. Tactical Team Responsibilities
Operations Team
• Help Enforce Governance Plan
• Manage Routine Maintenance
Tasks:
• Nightly Backups
• Usage Monitoring &
Analysis
• Scheduled Task Validation
• Security Release & System
Upgrades
Support Team
• Create Support System with SLA’s
• Respond to questions, bugs and
other issue resolution
• Provide typical SharePoint Admin
roles such as:
• Site Provisioning
• Security Permissions for
users and groups
Development Team
• New features and program
management while adhering to
standards.
• Develop customized &
personalized solutions for
departments & division sites.
Whose job will be changing the most?
19. Tactical Team Responsibilities
Operations Team
• Enforce Governance Plan
• Manage Routine Maintenance Tasks:
• Nightly Backups
• Usage Monitoring & Analysis
• Scheduled Task Validation
• Security Release & System
Upgrades
• Oracle & DBA Role will be
eliminated
• Active Directory Role could
change (ADFS, etc.)*
• No Equipment to Support
Support Team
• Create Support System with
SLA’s
• Respond to questions, bugs and
other issue resolution
• Provide typical SharePoint Admin
roles such as:
• Site Provisioning
• Security Permissions for
users and groups
Development Team
• New features and program
management while adhering to
standards.
• Develop customized &
personalized solutions for
departments & division sites.
21. Governance for Developers!!
Ever Heard of SPCAF?
NO!!!
• Toolbox to Reduce Customization Risk
• Yes GovernanceQA For Your Code
• Auditing
• Best Practice Validation
• Will Improve User Adoption
22. Where to Get Started?
• Build a Team
• Decide on your format
• Build your governance; governance
• Start asking questions & consuming information
• Get Ready for the hardest job of your life with a
HUGE impact.
• Tools Can Save Your Life – Or just prevent a big
headache
23. Ongoing Support
• Knowledge Base… aka “the kb”!!
– Searchable
– Automate
– Linkable
• Governance Site (Center of Excellence)
• Auditing
– Quarterly, monthly, etc.
– Split responsibility so it is not overwhelming for 1 or 2 individuals
– Use 3rd party tool
29. EVALUATIONS
• Speaker Evaluations
• located at the front of the room
• Will be read by the org and then sent to speakers
• Be honest and constructive
• Turn in 6th floor info desk
• Event Evaluations
• Visit the 6th floor info desk
• Give us your honest feedback – we can take it
• Turn in 6th floor info desk
30. Beer Authority
300 W 40h St
[across the street]
Join us for a round of drinks
http://www.beerauthoritynyc.com
How many times do you see something like this, but never use the word Governance?
Why Do people choose not to use the Word Governance?
Dirty Word or a Scary Word
Some Options to Utilize:
Guidelines
SOP
Policies
Some really make building Governance harder than it really is.
File upload limit 2 GB per file.
File attachment size limit 250 MB
Public Website storage default 5 GB (However, Public sites are going away so beware!!)
A SharePoint admin can allocate up to 1 TB (the limit for a site collection).
Security, Admin
Same Policies for users also applies to Developers…..They are not special….
One Depart would start purchasing products to solve a problem, when another department already had a product to solve the same problem….
How to handle exceptions
Every company is different.
Great Start and outline of what an Average Company will need
Starts the brain juices flowing on other areas that need to be addressed.
Start Discovery what your company needs….
Start small…… Low hanging fruit…..
Turn it into an Agile Story…
As an End User, I would like to receive a resolution to my SharePoint Issue Within 3 business days.
ITS S.M.A.R.T
Workflow to remind of when a policy doc needs to be reviewed
Refresh Governance Team – New Perspectives
