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Sohail Ahmed Page 1
Agenda
The chairperson of the meeting should circulate a meeting agenda to each participant at
least o...
Sohail Ahmed Page 2
Sit appropriately
If it's a sit-down meeting, you need to adjust your chair so that you're at equal he...
Sohail Ahmed Page 3
"Put it in your pocket, keep it on vibrate, and leave the room if you have to take the call
or return ...
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Meeting etiquette by Sohail Ahmed

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These few Etiquette will help not only Businessman, but also the students of different cadres.

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Meeting etiquette by Sohail Ahmed

  1. 1. Sohail Ahmed Page 1 Agenda The chairperson of the meeting should circulate a meeting agenda to each participant at least one week in advance. Participants should call the chairperson to express any concerns about the agenda at least 48 hours prior to the meeting. The chairperson and concerned participant will then have time to determine if changes need to be made. The agenda should also mention the meeting's start and ending times as well. Be on time Make sure you arrive on time. You don't want to waste anyone else's time by not being punctual. Dressing “First impression is last impression”, dress well for meeting as it shows your personality. Mingle/Meeting before the meeting starts If the opportunity presents itself, go up to people, introduce yourself (if you don't know the person) and make some small talk. Make introductions If everyone doesn't know one another in the meeting room, you need to make introductions. You should do this by starting with the person of the highest rank first. Come /Be prepared You want to be sufficiently prepared. "Know what the meeting is covering beforehand," and know your part. "Will you be giving a presentation during the meeting or do you need to get some specific information about a new project? Know what questions you want to ask, and what questions people may ask of you, and prepare accordingly," Have a strong agenda If you're the one running the meeting, it's imperative that you have a good, strong agenda so that you can stay on track. If you do get off track, you should have a strong facilitator to get you back on track.
  2. 2. Sohail Ahmed Page 2 Sit appropriately If it's a sit-down meeting, you need to adjust your chair so that you're at equal height with everyone else at the table. "Some people don't adjust their chairs, so they end up being the little kid in the meeting. Speak up When people speak in meetings they need to speak loudly enough so that everyone hears what they're saying. "Many men and women, especially women, do not speak loudly enough, and speaking softly is a subtle nonverbal action that can affect your professionalism." Speak early Don't just speak up; speak early! "If you don't contribute early in the meeting, the harder it can become to add your thoughts to the conversation, but don't just talk to talk — find some meaningful comment to add towards the beginning of the meeting so people know you are there. You don't want to sit through a whole meeting and never say anything." Understand the unwritten speaking rules It's not polite to interrupt others, but in some meetings, you have to interrupt at some point or you won't be heard. Understand the rules so that you can have a productive meeting. Be concise. "Say what you need to say in as few words as necessary,” "Don't keep repeating yourself or giving unnecessary information." Do not have your phone out A lot of people keep their phones on the table during meetings. Don't do this. Even if you aren't looking at your phone, it can get distracting if it starts lighting up or making noises.
  3. 3. Sohail Ahmed Page 3 "Put it in your pocket, keep it on vibrate, and leave the room if you have to take the call or return a text. You can drink coffee or water, but avoid eating anything else. Unless it's a breakfast, lunch, or dinner meeting — avoid eating at the table. "You can make noise or give off smells" that are disruptive. Don't save all your questions for the end. Ask your questions at the appropriate time. Do not be the person who starts "asking questions and adding stuff that doesn't need to be added" when everyone's getting ready to go. Breaks Meetings should have a break every two hours. Breaks should be 20 minutes long, and meal breaks should be 30 minutes long. Avoid side conversations Avoid side conversations while the meeting is going on. It's distracting. Take it offline. Even worse? Never put up your hand to cover your mouth while talking to your neighbor. Rudest move ever. Don't repeat Don't repeat what someone else in the meeting has already said and take credit for it: a) it's a time-waster, and b) everyone in the room knows what you're doing. Nervous Habits Avoid nervous habits such as tapping a pen on the table, making audible noises with your mouth, rustling papers or tapping your feet on the floor. Say thank you It is always good to be thankful and good man, so be thankful at the end of meeting. If you can’t say it on face then say it via mail.
  • ChasityBurris

    Nov. 20, 2016

These few Etiquette will help not only Businessman, but also the students of different cadres.

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