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M365 Governance Speedrun: Quickstart for Microsoft Teams Compliance

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M365 Governance Speedrun: Quickstart for Microsoft Teams Compliance

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Today employees are collaborating and connecting with each other in new ways, and this means your existing compliance processes and controls may need to adapt.
If you are new to Microsoft Teams compliance and wondering where to start, this session provides guidance on the basics and prioritizes important compliance tasks. You will get an overview and best practices about how to get started with managing and monitoring your data, protecting information, and minimizing insider risks.
Microsoft 365 compliance center
What's new for Microsoft Teams compliance
Quick tasks for getting started with Microsoft Teams compliance

Today employees are collaborating and connecting with each other in new ways, and this means your existing compliance processes and controls may need to adapt.
If you are new to Microsoft Teams compliance and wondering where to start, this session provides guidance on the basics and prioritizes important compliance tasks. You will get an overview and best practices about how to get started with managing and monitoring your data, protecting information, and minimizing insider risks.
Microsoft 365 compliance center
What's new for Microsoft Teams compliance
Quick tasks for getting started with Microsoft Teams compliance

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M365 Governance Speedrun: Quickstart for Microsoft Teams Compliance

  1. 1. rencore.com Nicki Borell Session 4 Quickstart for Microsoft Teams compliance
  2. 2. rencore.com • What happens in my environment • Is data leaking and how can it be prevented? • Retention Agenda
  3. 3. rencore.com [What happens in my environment] • Audit Search & Content Search • Communication Compliance • Insider Risk Management
  4. 4. Audit Search
  5. 5. Audit Search
  6. 6. Audit retention policy Create a policy to retain audit logs for up to one year based on the Microsoft 365 service where the activities occur, specific activities in the selected services, and the user who performs an activity.
  7. 7. rencore.com DEMO Audit Search focusing Teams
  8. 8. Adhoc Search -> Content Search Search for content in emails, documents, Skype for Business conversations, and more. You can then preview and export search results:
  9. 9. Core eDiscovery After you create an eDiscovery case and determine who has access to it, you can use the case to search for email, documents, Skype for Business conversations, Teams data, and other content across your organization. You can then save the content and export the search results for further analysis.
  10. 10. Core eDiscovery
  11. 11. Advanced eDiscovery Advanced eDiscovery provides an end-to-end workflow to secure, collect, review, analyze and export content relevant to internal and external investigations within the organization.
  12. 12. Communication Compliance • Intelligent customizable templates • Remediation workflows • Useful insights • Get started with communication compliance • Communication compliance in Microsoft 365
  13. 13. rencore.com DEMO Creating a Communication Compliance policy
  14. 14. Insider risk management Insider Risk Management is a compliance solution in Microsoft 365 that helps mitigate internal risks by enabling you to identify, investigate, and respond to malicious and unintentional activities in your organization. Insider risk policies let you define the types of risks to identify and detect in your organization.
  15. 15. rencore.com DEMO Policy indicators focusing Teams
  16. 16. rencore.com [Is data leaking and how can it be prevented?] • DLP • Information Barriers • Zero Trust (TIC3.0) Workbook & Microsoft Teams
  17. 17. Data Loss Prevention - DLP Use data loss prevention (DLP) policies to identify and protect your organization's sensitive data. For example, you can set up policies to ensure that information in emails and documents is not shared with the wrong people.
  18. 18. Governance in Microsoft Teams Chat service Microsoft Teams O365 Information Protection tools ▪ eDiscovery ▪ Legal Hold ▪ Compliance content search ▪ Archive ▪ Retention ▪ Audit Logs ▪ Email ▪ 1:1 chats ▪ Group chats ▪ Channel messages ▪ SharePoint Files ▪ OneNote ▪ OneDrive for Business O365 substrate
  19. 19. Microsoft Teams DLP • Protect sensitive information in messages • Protecting sensitive information in documents • DLP policy must address SharePoint and OneDrive.
  20. 20. Microsoft Teams DLP
  21. 21. Data loss prevention alert dashboard
  22. 22. DLP Activity Explorer Review activity related to content that contains sensitive info or has labels applied, such as what labels were changed, files were modified, and more. Label activity is monitored across Exchange, SharePoint, OneDrive, and endpoint devices.
  23. 23. rencore.com DEMO Demo DLP Policy focusing Teams chat and channel messages
  24. 24. Information Barriers • When information barrier policies are in place, people who are not supposed to communicate or share files with other specific users cannot find, select, chat, or call those users. • Initially, information barriers apply only to Microsoft Teams chats and channels. In Microsoft Teams, information barrier policies determine and prevent the following types of unauthorized communications: • Searching for a user • Adding a member to a team • Starting a chat session with someone • Starting a group chat • Inviting someone to join a meeting • Sharing a screen • Placing a call • Sharing a file with another user • Access to file through sharing link
  25. 25. Information Barriers • Currently, information barrier policies are defined and managed using PowerShell: https://docs.microsoft.com/en-us/microsoft- 365/compliance/information-barriers-policies • Part 1: Segment users: • New-OrganizationSegment -Name "HR" -UserGroupFilter "Department -eq 'HR’” • Part 2: Define information barrier policies • New-InformationBarrierPolicy -Name "Sales-Research" -AssignedSegment "Sales" - SegmentsBlocked "Research" -State active
  26. 26. Information Barriers - Examples
  27. 27. Zero Trust (TIC3.0) Workbook & Microsoft Teams
  28. 28. rencore.com DEMO
  29. 29. rencore.com [Is data leaking and how can it be prevented?] • Retention
  30. 30. Information governance -> Retention Policies Emails, documents, Skype and Team conversations. Users generate a lot of content every day. Take control of it by setting up retention policies to keep what's needed and get rid of what's no longer needed.
  31. 31. rencore.com DEMO Information governance -> Retention Policies
  32. 32. Q & A
  33. 33. rencore.com • https://docs.microsoft.com/en- us/microsoftteams/security-compliance-overview Security and compliance in Microsoft Teams
  34. 34. Thank you!

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