SlideShare ist ein Scribd-Unternehmen logo
rencore.com
Let’s talk money!
Optimize cost for
Microsoft 365
21/07/2021
rencore.com
Björn Erkens
Product Owner Governance
rencore.com
What causes the most unnecessary costs in your
M365 tenant?
rencore.com
Let's get more specific
• Unused licenses
• Inactive licenses
• Multiple licenses assigned to same user
• Flows requiring premium license
• Adding Storage (OneDrive, SharePoint)
• PowerApps using premium APIs or
premium connectors
rencore.com
Found 12k of 24k unused SharePoint Sites
--> Archive in blob storage
--> Reduce storage costs
Found 250+ users that have both E5 and E3 licenses but need only E3
--> Reduce Licensing Costs
Found 50+ Flows and PowerApps that make use of premium features
--> Delete unnecessary ones and save costs
Examples of Rencore Customers
rencore.com
Environment evolves and
grows constantly
Impossible to manage manually,
does not scale
Hard to identify relevant data
and report on
Costs are a problem – Now what?
rencore.com
Rencore Cloud Governance Maturity Model
Reporting
Resolution
M365 Services
Manual
Manual
Few
Automated
Manual
Few
Automated
Automated
Few
Automated
Automated
All
rencore.com
• Manual discovery
• Too many admin centers to keep track
• Not all required data easily accessible
• Manual resolution
• Time consuming and
not easily repeatable
Maturity 1: Extract info from Admin Centers
List of MS Portals: https://msportals.io
rencore.com
Write a custom PowerShell script and generate CSV
• Reports need to be generated and reviewed manually
• Script needs to be maintained
• Needs to be created for every service
• Not actionable
• Does not scale
Maturity 2: Extract with PS and resolve manually
Example by Tony Redmond: https://office365itpros.com/2020/01/14/office-365-groups-teams-activity-report/
rencore.com
Maturity 3: Use Power Automate, Azure
Automation
Write custom Flows, Azure Runbooks to resolve
• Custom DIY solution like PS
• APIs change too quickly and often
• Braindrain when expert who built it
leaves the company
• Possibly requires
Power Automate Premium license
rencore.com
Maturity 3: Group Expiration Policy
Use Azure AD Group Expiration Policy
• Does only cover groups
(no files, no teams, no license, no sites etc.)
• Does only support automatic deletion / archiving
• Automations not customizable
• Requires Azure AD Premium license
https://docs.microsoft.com/en-US/azure/active-directory/enterprise-users/groups-lifecycle
rencore.com
• Ready made policies, reports
and automation templates
• Fully customizable without developer skills
• All M365 services governed in one
platform
• Maintained and updated by Rencore
• SaaS or self-hosted in Azure
Maturity 4: Rencore Governance
Schedulea1:1walkthrough
url.rencore.com/cost-demo
DEMO
Q&A
Schedulea1:1walkthrough
url.rencore.com/cost-demo

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Webinar: Optimize cost for Microsoft 365

  • 1. rencore.com Let’s talk money! Optimize cost for Microsoft 365 21/07/2021
  • 3. rencore.com What causes the most unnecessary costs in your M365 tenant?
  • 4. rencore.com Let's get more specific • Unused licenses • Inactive licenses • Multiple licenses assigned to same user • Flows requiring premium license • Adding Storage (OneDrive, SharePoint) • PowerApps using premium APIs or premium connectors
  • 5. rencore.com Found 12k of 24k unused SharePoint Sites --> Archive in blob storage --> Reduce storage costs Found 250+ users that have both E5 and E3 licenses but need only E3 --> Reduce Licensing Costs Found 50+ Flows and PowerApps that make use of premium features --> Delete unnecessary ones and save costs Examples of Rencore Customers
  • 6. rencore.com Environment evolves and grows constantly Impossible to manage manually, does not scale Hard to identify relevant data and report on Costs are a problem – Now what?
  • 7. rencore.com Rencore Cloud Governance Maturity Model Reporting Resolution M365 Services Manual Manual Few Automated Manual Few Automated Automated Few Automated Automated All
  • 8. rencore.com • Manual discovery • Too many admin centers to keep track • Not all required data easily accessible • Manual resolution • Time consuming and not easily repeatable Maturity 1: Extract info from Admin Centers List of MS Portals: https://msportals.io
  • 9. rencore.com Write a custom PowerShell script and generate CSV • Reports need to be generated and reviewed manually • Script needs to be maintained • Needs to be created for every service • Not actionable • Does not scale Maturity 2: Extract with PS and resolve manually Example by Tony Redmond: https://office365itpros.com/2020/01/14/office-365-groups-teams-activity-report/
  • 10. rencore.com Maturity 3: Use Power Automate, Azure Automation Write custom Flows, Azure Runbooks to resolve • Custom DIY solution like PS • APIs change too quickly and often • Braindrain when expert who built it leaves the company • Possibly requires Power Automate Premium license
  • 11. rencore.com Maturity 3: Group Expiration Policy Use Azure AD Group Expiration Policy • Does only cover groups (no files, no teams, no license, no sites etc.) • Does only support automatic deletion / archiving • Automations not customizable • Requires Azure AD Premium license https://docs.microsoft.com/en-US/azure/active-directory/enterprise-users/groups-lifecycle
  • 12. rencore.com • Ready made policies, reports and automation templates • Fully customizable without developer skills • All M365 services governed in one platform • Maintained and updated by Rencore • SaaS or self-hosted in Azure Maturity 4: Rencore Governance