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M365 Governance Speedrun: Can you complete M365 governance? Challenge accepted!

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M365 Governance Speedrun: Can you complete M365 governance? Challenge accepted!

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Cloud governance has to be one of the most challenging concepts to bring into practice successfully. Maintaining a healthy balance between user collaboration and control is pivotal. If permission restrictions are too tough, users lose interest quickly as they cannot work productively. Cloud governance must mirror the modern needs of the business user it seeks to govern. Björn Erkens, Governance Product Owner, and Matthias Einig, Microsoft MVP and CEO at Rencore, will give you the power to master Microsoft 365 governance for both IT and business. They will condense some of the most technical and overwhelming governance practices into a simple, easy-to-implement dynamic governance plan.

Cloud governance has to be one of the most challenging concepts to bring into practice successfully. Maintaining a healthy balance between user collaboration and control is pivotal. If permission restrictions are too tough, users lose interest quickly as they cannot work productively. Cloud governance must mirror the modern needs of the business user it seeks to govern. Björn Erkens, Governance Product Owner, and Matthias Einig, Microsoft MVP and CEO at Rencore, will give you the power to master Microsoft 365 governance for both IT and business. They will condense some of the most technical and overwhelming governance practices into a simple, easy-to-implement dynamic governance plan.

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M365 Governance Speedrun: Can you complete M365 governance? Challenge accepted!

  1. 1. rencore.com Matthias Einig Session 2 Can you complete Microsoft 365 Governance? Challenge accepted! Björn Erkens
  2. 2. (IT) governance (noun) /ˈɡʌv(ə)nəns/ IT governance (ITG) is defined as the processes that ensure the effective and efficient use of IT in enabling an organization to achieve its goals. Source: Gartner IT glossary
  3. 3. rencore.com What is your outlook on M365 Governance
  4. 4. rencore.com Get information about your environment Create and apply governance plan to it Report Act & Enforce What is M365 Governance?
  5. 5. rencore.com How do you stay in control of your M365 tenant
  6. 6. rencore.com  Costs  External user management  User Offboarding  Declutter  Operations  Adoption Top M365 Governance challenges
  7. 7. rencore.com Found 12k of 24k unused SharePoint Sites  Archive in blob storage  Reduce storage costs Found 250+ users that have both E5 and E3 licenses but need only E3  Reduce Licensing Costs Examples of Rencore Customers
  8. 8. rencore.com Found 400+ external users that did not log in for last 3 months  Remove their access  Reduce risk Found 20 users with disabled user accounts  Save their resources, assign new owners for Teams/SharePoint Examples of Rencore Customers
  9. 9. rencore.com What is the negative impact on your org?  Costs  Adoption  Productivity  Maintenance  Compliance  Security  All eventually mean Costs
  10. 10. rencore.com Environment evolves and grows constantly M365 impossible to manage manually, does not scale Hard to identify relevant data and report on Governance is a challenge – Now what?
  11. 11. rencore.com Rencore Cloud Governance Maturity Model Reporting Resolution M365 Services Manual Manual Few Automated Manual Few Automated Automated Few Automated Automated All
  12. 12. rencore.com Manual discovery Too many admin centers to keep track Not all required data easily accessible Manual resolution Time consuming and not easily repeatable Maturity 1: Extract info from Admin Centers List of MS Portals: https://msportals.io
  13. 13. rencore.com Write a custom PowerShell script and generate CSV Reports need to be generated and reviewed manually Script needs to be maintained Needs to be created for every service Not actionable Does not scale Maturity 2: Extract with PS and resolve manually Example by Tony Redmond: https://office365itpros.com/2020/01/14/office-365-groups-teams-activity-report/
  14. 14. rencore.com Maturity 3: Use Power Automate, Azure Automation Write custom Flows, Azure Runbooks to resolve  Custom DIY solution like PS  APIs change too quickly and often  Braindrain when expert who built it leaves the company  Possibly requires Power Automate Premium license
  15. 15. rencore.com Maturity 3: Group Expiration Policy Use Azure AD Group Expiration Policy Does only cover groups (no files, no teams, no license, no sites etc.) Does only support automatic deletion / archiving Automations not customizable Requires Azure AD Premium license https://docs.microsoft.com/en-US/azure/active-directory/enterprise-users/groups-lifecycle
  16. 16. rencore.com  Ready made policies, reports and automation templates  Fully customizable without developer skills  All M365 services governed in one platform  Maintained and updated by Rencore  SaaS or self-hosted in Azure Maturity 4: Rencore Governance
  17. 17. DEMO Try Rencore Governance for free for 30 days https://rencore.com/products/governance/
  18. 18. Q&A Try Rencore Governance for free for 30 days https://rencore.com/products/governance/
  19. 19. Thank you!

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