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“All political power is inherent in the people;”
            Utah State Constitution, Article1, Section 2




                       2012
PRECINCT CAUCUS MEETING
   TRAINING MANUAL
Precinct Caucus Training
PRECINCT CAUCUS MEETING
   TRAINING MANUAL



               SUPPORTED BY:
           The Salt Lake Chamber




       Written, Compiled and Edited by:
   Maura Carabello, Lauren Wall and James Seaman
This manual was produced by the Salt Lake Chamber
to increase civic engagement and strengthen the
Utah economy.

For more information about the Chamber,
visit www.slchamber.com
Welcome and congratulations for deciding to be involved in one of the
most important parts of Utah’s political process—precinct caucus meeting.
This is the beginning of a campaign that will culminate when we elect new
leaders for the State of Utah on November 6, 2012.

Utah’s election system is somewhat unique. It begins with precinct caucus
meetings at neighborhood levels, where the decision-makers are anyone at
least 18 years old, and willing to get involved.This system allows any voter
to help make major policy decisions by choosing candidates on behalf of
thousands of their fellow citizens.The caucus system empowers average
people, if they just make the effort to get involved.

This manual will help you navigate the system and answer your questions
as you participate in your precinct caucus. Citizens who are well informed,
thoughtful and motivated are the key to a thriving community.




About the Chamber

The Salt Lake Chamber is Utah’s largest business association and Utah’s
business leader. A statewide chamber of commerce with members in
all 29 Utah counties, the Chamber represents 7,700 businesses and
approximately 500,000 Utah jobs—nearly half the workforce of our state.
With roots that date back to 1887, the Chamber stands as the voice of
business, supports its members’ success and champions community
prosperity.
January 30, 2012

My fellow Utahn:

By any measure, 2012 will be a big year.The long anticipated City Creek
Center mixed-use development in downtown Salt Lake City will open.
We will also celebrate the opening of two new TRAX light rail lines and
FrontRunner commuter rail from Salt Lake City to Provo. And, we will
commemorate the 10-year anniversary of the 2002 Olympic Winter
Games. It’s a big year, matched only by the big decisions we will make.

This year Utahns will vote for a president and elect a governor, a U.S.
Senator, four congressmen, 91 members of the Utah Legislature and many
other elected officials. It is imperative that we engage in the public square.
This civic engagement begins with the neighborhood caucus meetings and
extends through election day in November.

This manual introduces and explains Utah’s unique caucus-convention
system. It is a training manual filled with helpful hints, basic definitions, a
calendar of dates and contact information.

The Salt Lake Chamber encourages Utahns to learn about the system,
participate in the system and vote on election day. In doing so, we will
strengthen the voice of business and contribute to the betterment of
our community.

Sincerely,




Lane Beattie
President and CEO
Salt Lake Chamber
TA BL E OF C O NTENTS



  Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
  Power of the Individual . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

CAUCUS PROCESS
  Precinct Caucus Process . . . . . . . . . . . . . . . . . . . . . . . . 8–11
  Helpful Hints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12–14
  Republican Party:The Process . . . . . . . . . . . . . . . . . . . 16–19
  Democratic Party:The Process . . . . . . . . . . . . . . . . . . 20–21
  Basic Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22–24

CALENDAR
  2012 Political Calendar . . . . . . . . . . . . . . . . . . . . . . . . 26–29

CONTACT INFO
  Democratic County Chairs . . . . . . . . . . . . . . . . . . . . . . . . 30
  Republican County Chairs . . . . . . . . . . . . . . . . . . . . . . 31–32
  County Clerks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33–34
  State Party Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
  Quick Political Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

OTHER
  Political process chart . . . . . . . . . . . . . . . . . . . . . . . . . insert
  How do I register to vote? . . . . . . . . . . . . . . . . . . . . . insert
  Offices up for election . . . . . . . . . . . . . . . . . . . . . . . . . 37–39
I N T ROD U C TI O N



       T    his precinct caucus manual will walk you through the steps neces-
            sary to attend and get elected as a delegate at your precinct caucus
       meeting.The first step is both the easiest and the hardest – showing up.
       Other important keys are contacting potential supporters before you
       attend, and bringing supporters with you that evening.This manual will
       give you the resources you need to feel informed and to achieve your
       goals in attending your precinct caucus meeting.

       PRECINCT CAUCUS SYSTEM AND DELEGATES

       Getting involved politically can be empowering and fun. It can also be
       intimidating and confusing. Information and preparation are critical to
       having a positive experience.

       The Utah political system is unique.We are one of two states where the
       delegates at conventions alone determine statewide and legislative nomi-
       nees. In Utah any person who will be 18 years old by the general election,
       and fulfill the requirements by their chosen party, can participate in decid-
       ing who from their party will be running for office.This is an amazing
       amount of power given to average voters who attend caucus meetings and
       get elected as delegates.

       Precinct caucus attendees and delegates form the backbone of cam-
       paigns and the political party organizations. A strong turn-out for the
       precinct caucus meetings will create a powerful grassroots force that
       results in politicians who are responsive to the people. For the precinct
       caucus system to work as designed lots of people need to participate or
       a few might bring agendas that don’t represent your neighborhood. This
       book gives you the tools to participate – Let’s get started.




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POTENTIAL STATE DELEGATE SLOTS




                                             Republican approx. 4000
                                             Democrat approx. 2700

                          2700
          4000

THE POWER OF THE INDIVIDUAL

Does my vote really matter? The answer is YES. Just using this past elec-
tion, three months ago, we found the Alta Town Council was decided by a
coin toss after the candidates tied in the General Election. In a Provo
Municipal Council race Gary Winterton barely edged out his competition
by an eleven vote difference and in South Salt Lake a $25million dollar
bond proposal for a new civic center failed by just five votes. Your vote
not only matters, it’s critical.

But as important as it is to vote – Utahans are not turning out.We rank
45 of 50 for the percentage of voters participating in elections (source:
U.S. Elections Project, George Mason University in The Salt Lake Tribune). Not to
mention only about 5% of registered voters attend their precinct caucus
to decide who our candidates will be.This really gives meaning to the
old adage that the world is run by those who show up.

By attending your party caucus and being elected a delegate for your
precinct, not only do you assure your voice will be heard during the general
election, you will be one of the few Utahans who will filter out candidates
and decide who will be on the ballot for Primary and General Elections.

Voting and political participation make a difference both in the practical
outcome of elections and in performing our duty to support our
democratic form of government.

                    PRECINCT CAUCUS MEETING TRAINING MANUAL                         7
PRECINCT CAUCUS PROCESS AND
    BECOMING A DELEGATE:

      WHY DO CAUCUS MEETINGS TAKE PLACE?

      Utah’s system is close to the people and rewards engagement. Neighbors
      come together to select representatives (called delegates) from their own
      neighborhoods.These people are the official representatives of the views and
      wishes of the voting precinct within their chosen party.These delegates
      attend the conventions and cast votes to select candidates to run in general
      and primary elections on behalf of their political party.These delegates also
      vote on the content of the party platforms and governing documents (each
      party has a county, state and national platform).

      WHAT HAPPENS AT THE CAUCUS MEETING?

      You and your neighbors gather on Tuesday, March 13 at 7 p.m. if you are a
      Democrat and Thursday, March 15 at 7pm if you are a Republican. Often
      the party will have a few precincts meet at the same location (often called
      consolidation). If this is the case the larger gathering will meet first and
      party leaders will introduce the agenda and if there are candidates in
      attendance they will address the large group. Depending on your party
      officers and which political party’s caucus you are attending, the meeting
      might begin with the Pledge of Allegiance, prayer and conducting of party
      business.Then you will break up into your smaller groups with only the
      neighbors from your precinct.

      In this smaller group you will introduce yourselves, chat about the issues
      important to your neighborhood and get to know each other better.
      Anyone participating can nominate other participants (or themselves) to
      stand for election as a delegate to county and/or state conventions.Those
      running for delegate may be asked to give a short speech so that other
      attendees can learn more about them and why they would like to be a
      delegate.The attendance at these meetings varies. Depending on the year
      and your precinct, you may have 5 or 100 people at your meeting.Then at
      the end of the meeting the group will vote for delegates.




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WHEN DO PRECINCT CAUCUS MEETINGS
TAKE PLACE?
Democratic Caucus Meetings: Tuesday, March 13 at 7:00 p.m.




                                                                                CAUCUS PROCESS
Republican Caucus Meetings: Thursday, March 15 at 7:00 p.m.

In even-numbered years, citizens elect candidates to National, Statewide,
State House, State Senate, U.S. Congress, U.S. Senate, County and State
School Board offices. In any given year, candidate numbers will vary
because different offices have different term lengths.

In odd-numbered years we elect mostly non-partisan municipal offices. In
addition, the political parties hold organizing conventions to elect their
officers and review party platforms.

Delegates elected at the caucus serve two-year terms.

WHERE ARE CAUCUS MEETINGS HELD?

Caucus meetings are held in libraries, homes, schools, churches and govern-
ment buildings. Sometimes a party will consolidate meetings with several
precincts in the same location, like a school.You will need to know the
name or number of your voting precinct, which is printed on your voter
information card. You can also call or visit the website of your county clerk
to determine your voting precinct (see pg. 31-34). Once you know your
voting precinct number you can find the exact location of your caucus by
checking your local newspaper on the Sunday before the meetings, or by
visiting the State Party websites (see pg. 35).




                   PRECINCT CAUCUS MEETING TRAINING MANUAL                      9
PRECINCT CAUCUS PROCESS AND
     BECOMING A DELEGATE

       HOW DO I BECOME A DELEGATE?
       You must be elected at your party precinct caucus. You must first be
       nominated, either by someone who supports you, or you can nominate
       yourself. If only enough people are nominated to fill the available delegate
       slots, your election will be easy. If more people are nominated than slots
       are available, then you will have competition and some nominees will have
       to be eliminated.

       The key to becoming a delegate is a little advance work. It might make
       sense to call your precinct chair and/or leg chair (you can get that name
       and number from your state or county party, see pg. 30-32.) and let the
       chair know you are attending and want to run for a delegate slot. Keep in
       mind that most of the meetings, voting on delegates will not occur until the
       end, so be prepared to stay the entire time. Most meetings are less than
       two hours.

       To increase your chances of being chosen as a delegate you will want to
       have someone (a friend or family member) be prepared to nominate you.
       You also should be prepared to explain why you should be the neighbor-
       hood representative. Occasionally people will bring a handout about
       themselves, but that is not usually necessary. The best way to get elected
       is to bring a large number of neighborhood friends and family members
       to vote for you.

       After you are elected as a delegate, make sure you schedule time to
       attend your conventions to represent those who have just elected you.

       WHO IS ELIGIBLE TO BECOME A DELEGATE?

       • You must live within the precinct/legislative boundaries of your
         caucus meeting.
       • You must be at least 18 years old by the November election.
       • At Republican caucuses you must be a registered Republican.
       • You should bring photo ID with you.
       • You must be a registered voter in Utah.


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WHAT IS THE DIFFERENCE BETWEEN A
COUNTY AND STATE DELEGATE?




                                                                                  CAUCUS PROCESS
State Delegate:
Attend the state convention to elect candidates that stand for statewide
office i.e. Governor, Attorney General, etc., as well as party delegates who
choose Presidential candidates. If a district (i.e. state senate; US Congress)
covers multiple counties, delegates from all the represented counties vote
together at the state convention. State delegates also approve the state
platform and other statewide party issues.

The Republican Party of Utah elects up to 4000 state delegates and the
Democratic Party of Utah elects up to 2700 state delegates.The State
Party determines the number of state delegates each precinct can elect.

County Delegate:
Attend their specific county convention, and address county only issues.
These delegates narrow candidates for state house, state senate
(if single county) as well as all County elected officials. They also approve
the county platform and all other county party governing issues.

The Party County Chair and officers, working with the State Party,
determine the number of county delegates each precinct can elect.

For additional details see pull-out insert in this manual




                     PRECINCT CAUCUS MEETING TRAINING MANUAL                     11
HE LP F U L H I N TS



        T    he following are a few ideas and strategies to help you get elected as
             a delegate:

        • First, make sure your family members who are eligible attend your
          precinct caucus meeting and support your candidacy for delegate.

        • Make a list of friends and supportive neighbors in your precinct.
          Call and ask them to attend the caucus meetings and support you in
          becoming a delegate.

        • Call your county party and obtain contact information for your
          legislative district chair, and/or your precinct chair. Call these people
          before the caucus meeting and let them know that you intend to run for
          a delegate position. Ask them for any advice and help they can provide.

        • Call your party precinct chair and legislative district chair if you
          want to become a delegate but cannot attend your precinct caucus
          meeting because of a conflict. Sometimes a slot will open later for your
          district, and then they will have your name as a replacement. Remember
          their goal is to fill as many slots as possible.

        • Before you go to the meeting take time to jot down a few reasons why
          you are running. It is much easier to support people who have
          thought about what they are doing.You should know your stance on the
          issues or candidates that may be hot topics, or be prepared to explain
          that you are undecided and still open to options.These topics can be
          found by regularly reading the paper or watching the local news.

        • Be careful about having a strong agenda regarding controversial
          political issues or candidates.Your views should reflect the platform and
          positions of your party, but being too firm on controversial issues may
          hurt you. Usually, but not always, the people gathered that night will
          want to elect a delegate who doesn’t already have a strong, unmoving
          agenda on issues or candidates. However, that’s not always the case, and
          you’ll have to assess the situation.The major candidates running for
          office will be trying to “stack” the caucuses with their supporters, so it’s
          possible that supporting a particular candidate might help get you elected.
          It may be as important to think about what not to say, as what to say.

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• Don’t worry if this is your first time. Don’t be intimidated by those
  who have more experience and who have been delegates in the past.
  Now it’s your turn.You have as much right as anyone to run and be




                                                                                CAUCUS PROCESS
  elected.There is no secret to winning a delegate position.You just have
  to get the votes.You have all the status and experience you need to
  become a delegate.That’s the fun part.

• You may be asked to give a short, informal speech. Often the
  other attendees will want to know more about you and the others who
  have been nominated.You should have some thoughts prepared.Tell briefly
  about yourself and mention some things that are important in your
  community/neighborhood. Let the others know you are committed to
  representing them; that you will take the time and be committed to
  learning about the candidates and issues; and will support the party. Let
  them know you will attend the conventions—if they vote for you,
  their vote will not be wasted on a “no show.”

• Encourage your community and church groups to not schedule
  meetings that would conflict with the precinct caucus meetings.

• Know your county and state representatives. To find out who
  they are visit www.vote.utah.gov

• Handouts. As a general rule, it is not necessary to prepare a handout.
  But if you know the race for delegate will be competitive you may
  consider preparing a handout about yourself, why you are running, and
  what you want for your district and precinct.This should be no more
  than one page and should be simple and easy to read.You could mail the
  handout early to those you believe most likely to attend, as well as bring
  copies the night of the caucus meeting.

• Timing. Start talking about the caucus meeting with your family and
  friends a week or two before the meeting. Make calls a few days before
  the event. A phone call asking for support can also serve as a reminder
  to attend.




                   PRECINCT CAUCUS MEETING TRAINING MANUAL                     13
HE LP F U L H I N TS


        HOW DO I STAY INVOLVED IN POLITICS?

        • Make sure every 18 year old you know is registered and votes (if an
          individual votes in their first eligible election they are significantly more
          likely to vote in all subsequent elections).
        • Attend your precinct caucus meeting every year. If you are elected a
          delegate make sure you attend the organizing conventions in 2013.
        • Become an ambassador for your party. Get more involved in organizing,
          become an officer or serve on a committee for the State or
          County Party.
        • Stay current on issues that matter to you, and bring them up with
          friends and family. Encourage others to talk more about community
          issues. Write a letter to the editor.
        • Know who your elected officials are and hold them accountable.
          Contact them. Let them know when they are doing something you care
          about. Let them know you vote and pay attention.
        • Spend a day at the State Capitol when the legislature is in session.
          Visit your state elected officials.
        • Attend city or county council meetings when issues you care about
          are being discussed.
        • Donate money to a party, candidate or issue.
        • Help a candidate you support: give financial support, become a
          volunteer or campaign worker, network—talk to others about them.
        • Most important:VOTE and bring 10 others with you.



                     “Bad officials are elected by good
                     citizens who do not vote.”

                                           George Jean Nathan




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CAUCUS PROCESS
“Let us never forget that government is
ourselves and not an alien power over us.
The ultimate rulers of our democracy
are not a President and senators and
congressmen and government officials,
but the voters of this country.”
                   Franklin D. Roosevelt




         PRECINCT CAUCUS MEETING TRAINING MANUAL   15
REPUBLICAN PARTY: THE PROCESS


       REPUBLICAN PARTY: THE PROCESS
       (Source: Utah Republican State Party, 2012)


       Who can participate in the Republican Caucuses?
       As always, anyone can attend the Republican Precinct Caucus meeting.
       However, a Republican qualified attendee card is necessary to take part in vot-
       ing procedures and to be officially recognized to speak.To acquire a qualified
       attendee card you must be:

         • At least 18 years of age by November 6, 2012
         • A registered Republican
         • Live within the precinct boundaries (proof of residency may
           be necessary)

       If you are already a registered republican you will be issued a qualified
       attendee card upon arrival. This will act as your voting card. For those who
       are not yet registered as a republican, you may do so at registration. Once
       you have officially affiliated yourself to the Republican Party, you will be
       issued a qualified attendee card.

       Who runs the meeting?
       The current or acting Precinct Caucus Chair shall conduct the entire
       meeting, even if a new Precinct Chair is elected at that meeting.

       Caucus Meeting Agenda
       The State Republican Party sets the agenda. The individual precincts
       cannot adopt or amend the agenda. If multiple precincts meet in the same
       location they may complete all required business, as a group, prior to the
       Nominations and Elections section of the agenda. Only the business set
       forth in the agenda may be conducted at this meeting. Each caucus
       meeting will follow the following format:
         • Registration of Attendees/ Other Administrative Matters
         • Welcome/Introductions
         • Prayer




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• Pledge of Allegiance
 • Reading of the State or County Platform
 • Collection of donations




                                                                               CAUCUS PROCESS
 • Review of Rules, Procedures, Duties of Precinct and Delegate Positions
 • Nominations and Elections (County Parties may change the order) for:
       • Precinct Chair
       • Precinct Vice chair
       • Precinct Secretary and/or Treasurer
       • State Delegate
       • County Delegate
 • Other Business as directed by State and/or County Parties
 • Select Election Judges
 • Adjournment of the Meeting

CAUCUS RULES AND PROCEDURES

 Candidates for Precinct Offices and Delegate Position
 Qualifications
 Those residents living within the Precinct boundaries, who will be at
 least 18 by the time of the general election, and who are registered
 with the Republican Party including any residents affiliating that night,
 and properly credentialed may run for precinct offices and/or delegate
 positions.

 Rules of Order
 The State Republican Party sets the rules for caucuses. These rules
 cannot be suspended in whole or in part. Robert’s Rules of Order will
 not be utilized in the caucus meetings. In addition to these caucus rules,
 the state party will provide a caucus packet for each precinct that
 includes all required materials and additional administrative instructions
 deemed necessary to facilitate a successful caucus meeting.




                  PRECINCT CAUCUS MEETING TRAINING MANUAL                     17
REPUBLICAN PARTY: THE PROCESS


        Rules for Debate/Speaking
        Everyone will have an opportunity to speak to an issue once before any-
        one can speak twice to that same issue. If time limits on debate/speak-
        ing become necessary, they can be imposed by a majority vote of the
        eligible attendees.

        Nominations
        Nominations for each office shall be taken from the floor. Seconds are
        not necessary. Only those with qualified attendee cards may nominate
        or be nominated. A qualified attendee may self-nominate. A nominee
        need not be in attendance.The Precinct Host may close nominations for
        an office only when no further nominations are offered.

        Elections
        The qualified participants will determine the length of the candidate
        speeches for each office by a majority vote. Disclosures of candidates
        with regard to platform planks, employment, personal views, support for
        individual candidates, etc. are in order.

        Voting will be by secret ballot in contested races. Absentee voting is not
        permitted. Proxy voting is not permitted. Only those qualified and in
        attendance may vote.

        Election results can be declared by acclamation if only one nominee is
        submitted for any given office. A majority vote (more than half of the
        ballots cast) is required to be elected to any office. If a majority is not
        obtained in the first round, multiple rounds of balloting may be necessary.
        Ties shall be determined by a coin toss.

        Precinct hosts shall designate two or more non-candidate ballot
        counters and inform each candidate they may provide a poll watcher.




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PRECINCT OFFICER DUTIES

Chair: Conduct next Caucus meetings in 2012 & 2013 and direct party
affairs within the precinct. Assist the County Central Committee by direct-




                                                                                    CAUCUS PROCESS
ing party affairs with in the precincts. These activities could include:
Recruit party volunteers, assist the county party chair, keep precinct mem-
bers informed, assist Party campaigns and nominees, organize direct Get-
Out-The-Vote campaigns, serve on the County Central Committee and
attend party meetings.

Vice-chair: Assist the Precinct Chair with all of his/her assignments, par-
ticularly with the Voter ID and Get-Out-The-Vote efforts. Attend the
County Central Committee meetings when the Chair cannot.

Secretary: Keep accurate records, minutes, and lists for the precinct.

Treasurer: Keep accurate and detailed financial records for the precinct,
including all revenue and expenditures.

The term of service for all positions is two years. If desired, the positions of
Precinct Secretary and Treasurer may be combined into one office.
Remember, precinct officers must be or become registered affiliated
Republicans on their voter registration forms.




                    PRECINCT CAUCUS MEETING TRAINING MANUAL                        19
DEMOCRATIC PARTY: THE PROCESS


       DEMOCRATIC PARTY:THE PROCESS
       (Source: Utah State Democratic Party)

       Who can participate in the Democratic Caucuses?
       You must live within the precinct/legislative boundaries of your caucus
       meeting, be registered to vote and be at least 18 years old by the
       November election.You may be registered to any political party or you
       may be unaffiliated and still participate or be elected.

       Who runs the meetings?
       The current or acting Precinct Caucus Chair shall conduct the entire
       meeting, even if a new Precinct Chair is elected at that meeting.

       Caucus meeting agenda, rules and procedure
       The Precinct Caucus meeting agenda, rules and procedures are deter-
       mined by each individual County Party organization. (See pg. 30-32 for
       County Party contact information)

       State and County Delegates
       County and State delegates will be elected in the 2012 Precinct Caucus
       Meetings. The number of county delegates per precinct is determined by
       the County party.You can get this information for your precinct by calling
       your precinct or County chair.

       All Delegates are elected for two years.You are expected to attend con-
       ventions both in 2012 and 2013. Become familiar with Democratic issues
       and candidates. Following the Party caucuses, the candidates may contact
       you to gain support. It is important that you be well informed so you can
       make smart choices. Remember, you represent the other Democrats in
       your precinct.

       If you cannot attend the meeting, you can still be nominated and elected
       if you provide a letter in advance to the Precinct Chair stating that you
       would like to be elected.




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Precinct Officer Duties
Chair




                                                                               CAUCUS PROCESS
Precinct Chairs are members of the County Party Central Committee,
which is the policy making body of the County Party. As Chair you are
expected to attend County Central Committee meetings, and assist with
other duties as requested by County Party Officers. Submit names of
persons willing to serve as Election Judges, giving preference to active
Democrats. Help Democratic Party candidates campaign in your precinct.
Recruit campaign volunteers. Be prepared to host the next Precinct
Caucus or find someone who will.

Vice Chair
Precinct Vice Chairs are also members of the County Party Central
Committee, which is the policy making body of the County Party. As Vice
Chair you are expected to attend County Central Committee meetings.
Assist the Precinct Chair with their duties. In the absence of the Chair,
assume the duties of the Chair. If the Chair should give up the position,
then the Vice Chair shall become Chair.

Secretary
Keep a list of all known Democrats in your precinct. Inform other
Democrats in your precinct of Party meetings, events and encourage
them to attend. Help the Chair organize Democrats in your precinct
to be campaign volunteers.

Treasurer
While it is unusual, under party rules precincts may raise funds for the
support of the Party and its candidates.To prevent having to fulfill legal
reporting requirements yourself, we suggest that you ask the County
Party Treasurer to manage the funds and handle the reporting tasks.The
County Party Treasurer could deposit the funds for your precinct and
write checks for disbursements as needed.

Note: See pg. 22 for definitions of a nominating vs. organizing convention.




                   PRECINCT CAUCUS MEETING TRAINING MANUAL                    21
B A SI C D E F I N I T IONS


        Politics – Practice and exercise of influence for a cause or on behalf of
        another person, group or interest
        Precinct – Geographical area with no more than 1,000 voters
        Caucus – A meeting, usually for a political purpose
        Precinct Caucus – A meeting of the members of a political party to
        make policy decisions and select delegates who will choose candidates for
        office.These meetings take place every 2 years on even numbered years.
        Sometimes referred to as: Precinct meeting, mass meeting, neighborhood gath-
        ering and neighborhood caucus.
        Delegate - Person elected at the caucus meeting who votes at the Party
        conventions to choose candidates to represent the Party in the elections.
        Delegates also vote on the party’s platform and other business.
        Nominating Convention – Occurs in even-numbered years for
        delegates to elect the party’s nominees to run in the primary and general
        elections against the other party’s candidates
        Organizing Convention – Occurs in odd-numbered years to elect
        political party leaders, review party platforms and organizing documents.
        Precinct Officers - Chair,Vice-Chair, Secretary,Treasurer
        (see pg. 16-21)
        Leg – Slang for Legislative. Pronounced ledge, as in the prefix leg, not leg
        the body part.
        Leg. Chair – The person appointed by the county party to organize the
        legislative district in which they live.They are often the ones responsible for
        picking the location of the caucus meetings, communicating and slotting
        delegates and working with potential candidates.
        Partisan – Being affiliated with a political party.
        Partisan Politics – Politics that require an affiliation with a political party.
        Examples: Governor, U.S. Senate, U.S. House.
        Non-partisan - Not affiliated with a specific political party. Examples:
        municipal (city) elections, initiatives, bond elections, referendums, school board.



22
               all rights reser ved ©2012
Grassroots – Refers to the underlying support and organization of a
political campaign at the local and often individual level, including: the vol-
unteers, the strategy to make personal contacts, the organizational system




                                                                                   CAUCUS PROCESS
in place that supports the activities the campaign does to reach out to vot-
ers. A good political structure must have strong neighborhood roots, which
is the foundation of a good campaign.
Primary Elections – Held when one candidate does not receive 60% of
delegates voting at their party conventions. Primary elections are used to
narrow the candidate field to one from each party.
District – The geographical area that an elected official represents.These
districts are often created by the State Legislature, every 10 years in con-
junction with the national census, unless they follow established boundaries
such as a city, county or state.
State races– Refers to political contests within the State of Utah. Statewide
offices are those in which candidates run in all 29 counties, (ie Governor).
Others have smaller established districts such as the State House of
Representatives.
Federal races- Refers to political representatives for Utah on the
National level. Utah has six federal representatives: 2 U.S. Senators;
4 members of Congress.
County races – Refers to partisan elections in each of the 29 counties
that have county-wide jurisdiction.
Municipal races – Refers to non-partisan elections in cities.
GOTV – Get Out The Vote. A political term referring to the process,
organization and strategy that a campaign is using to make sure their
supporters get out and vote for them on Election Day.
Targeting – Refers to a process of choosing who is most likely to vote
for the candidate. Good campaigns will use their resources communicating
with those most likely to be persuaded and interested in voting for them.




                    PRECINCT CAUCUS MEETING TRAINING MANUAL                       23
B A SI C D E F I N I T IONS


        Re-districting – The process of redrawing political boundary lines
        for Federal, State, and County districts based upon changes or shifts in
        population, usually with a good dose of political jockeying to create the
        best districts for the party in control.This occurs every 10 years after the
        National Census.
        Consolidation – When multiple precincts in a legislative district meet at
        one location i.e. school.They will meet first as the large group for party
        business and then break into small precinct groups (i.e. individual class-
        rooms) to elect delegates and precinct officers.
        Multiple round voting – If no candidate receives a majority vote in the
        first round, the candidates with the most votes advance to additional
        rounds of voting until a winner is determined.
        Instant-runoff (or preferential voting) – This is a voting system
        where delegates or voters rank candidates in order of preference.The
        first-choice candidate on each ballot receives one vote. If a candidate
        secures a majority of votes cast, that candidate wins. If no candidate
        secures a majority of the votes, the candidate with the fewest votes is
        eliminated, and a new round of counting (not voting) takes place based
        on ranked preference. Elimination of candidates with the fewest votes
        continues until one of the remaining candidates receives a majority of the
        votes. So because you only fill out one ballot – one time, the trick is not
        only who receives your first vote, but your second, third and so on.
        Early Voting – Voting is not just open on Election Day anymore. Voters
        can begin voting early up to 2 weeks before Election Day at designated
        early voting locations. Contact your county clerk for the early voting
        locations, dates, and times. (See pg 33-34)
        Vote By Mail – Voters now have options.
          • Are you sick of going to the polls to vote? You can now vote by mail
          from your kitchen table every election. Simply request a permanent
          vote by mail ballot from your county clerk and they will mail you a
          ballot 2 weeks in advance of every election. Fill it out and mail it back.
           • Are you going to be out of town Election Day? Request a vote by
           mail ballot from your county clerk and vote before you go.
           (See pg 33-34)


24
              all rights reser ved ©2012
NOTES




                                           CAUCUS PROCESS




PRECINCT CAUCUS MEETING TRAINING MANUAL   25
2012 C AL E N DAR OF IMPORTA NT DATES

       JANUARY

       23      2012 Legislative Session Begins
       31      County Clerk finalizes Precinct boundaries

       FEBRUARY

       1       Republican Legislative Breakfast
       15      Republican State Convention Rules Available

       MARCH

       1       State Elections Office Certifies Precinct Boundaries
       8       Legislative Session Ends
       9       Declaration of Candidacy Opens

       13      Democratic Caucus Night
               Box Elder County Democratic Convention
               Garfield County Democratic Convention
               Piute County Democratic Convention
               Rich County Democratic Convention
               San Juan County Democratic Convention

       15      Declaration of Candidacy Closes

       15      Republican Caucus Night

       16-17   Carbon County Democratic Convention*
               Emery County Democratic Convention*
               Grand County Democratic Convention*
       20      Democratic Party Jubilee

       20      State Convention Booth Draw at 11am
       21-24   Wayne County Democratic Convention*
               Sevier County Democratic Convention*
               Kane County Democratic Convention*
               Beaver County Democratic Convention*




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            all rights reser ved ©2012
MARCH (continued)
22      Rich County Republican Convention
23      Summit County Republican Convention
        Wasatch County Republican Convention

24      Iron County Democratic Convention*
        Washington County Democratic Convention*

24      Daggett County Republican Convention
        Uintah County Republican Convention
        Duchesne County Republican Convention
27      Grand County Republican Convention




                                                       CALENDAR
        San Juan County Republican Convention

27-28   Uintah County Democratic Convention*
        Duchesne County Democratic Convention*
        Daggett County Democratic Convention*
        Wasatch County Democratic Convention*

28      Last Day for Governor to Sign or Veto Bills

28      Piute County Republican Convention
28      Wayne County Republican Convention
29      Sevier County Republican Convention
29      San Pete County Republican Convention

APRIL

2       Juab County Republican Convention
3       Garfield County Republican Convention
        Box Elder County Republican Convention

4       Tooele County Democratic Convention*

4       Emery County Republican Convention
        Carbon County Republican Convention

5       Morgan County Democratic Convention

6       Kane County Republican Convention


          PRECINCT CAUCUS MEETING TRAINING MANUAL     27
2012 C AL E N DAR OF IMPORTA NT DATES

       APRIL (continued)
       7       Cache County Democratic Convention*
               Weber County Democratic Convention*
               Davis County Democratic Convention*
               Utah County Democratic Convention

       7       Washington County Republican Convention
               Iron County Republican Convention
               Beaver County Republican Convention

       10      Juab County Democratic Convention
               San Pete County Democratic Convention
               Millard County Democratic Convention

       10      Tooele County Republican Convention
       11      Cache County Republican Convention
       12      Weber County Republican Convention
               Morgan County Republican Convention
       13      Davis County Republican Convention

       13-14   Summit County Democratic Convention
       14      Salt Lake County Democratic Convention*

       14      Salt Lake County Republican Convention
               Utah County Republican Convention
       17      Millard County Republican Convention
       20      Republican Pre- Convention Dinner Fundraiser
       21      State Republican Convention

       21      State Democratic Convention

       23      Parties certify Candidates for Primary
       25      Lt. Governor certifies Candidates to Clerks




28
            all rights reser ved ©2012
MAY

7       Last day a veto-override session may begin
8       Normal effective date for legislative bills
12      Ballots mailed to the Military
29      Mail in voter registrations due for Primary Election

JUNE

12      Early Voting Begins
22      Early Voting Closes
26      Primary Election




                                                                CALENDAR
JULY-SEPTEMBER

        Campaigning continues

OCTOBER

9       Mail in voter registrations due for General Election
23      Early Voting begins

NOVEMBER

2       Early Voting closes
6       General Election


*Tentative dates available at time of print. Contact State
Party’s for more current information. www.utahdemocrats.org
or www.utgop.org (see pg. 35)




           PRECINCT CAUCUS MEETING TRAINING MANUAL             29
DEMOCRATIC PARTY COUNTY CHAIRS

 County       Name              Website                       Contact          Email
 Beaver       Currently Open beaver.utdem.org
 Box Elder    Currently Open boxelder.utdem.org/
 Cache        Vince Wickwar     cachedemocrats.blogspot.com/ (435) 512-1124 vincent.wickwar@
                                                                            gmail.com
 Carbon       Jason Llewelyn    carboncountydemocrats.org/ (435) 650-1918
 Daggett      David Hughes      daggett.utdem.org
 Davis        Brett Garner      daviscountydemocraticparty.   (801) 573-4759 brettlg@gmail.com
                                blogspot.com/
 Duchesne     Roland Uresk      duchesne.utdem.org            (435) 671-2882 ruresk@aol.com
 Emery        Gary Petty        emery.utdem.org               (435) 286-2395 roxey@etv.net
 Iron         Douglas Hawks     www.ironcountydemocrats       (435) 868-1024 doughawks@gmail.com
                                .com/
 Juab         Currently Open juab.utdem.org
 Kane         Caralee Woods www.kanedems.org/                 (435) 689-1095 cgwoods@hughes.net
 Millard      Edgar Phillips    millard.utdem.org             (435) 757-2686
 Morgan       Ray Worthen       morgan.utdem.org              (801) 876-2572 ray.worthen@att.net
 Rich         Currently Open rich.utdem.org
 Salt Lake    Mary Bishop       www. slcountydems.com         (801) 910-4620 marybishop4@
                                                                             comcast.net
 San Juan     Currently Open sanjuan.utdem.org
 Sanpete      Debra Fraser      sanpete.utdem.org             (801) 631-3883 dfraser53@yahoo.com
 Sevier       Charice Black     sevier.utdem.org              (435) 896-8121 cblack5n06@yahoo.com
 Summit       Glenn Wright      www. summitt.utahdem.org      (435) 615-1417 wright.glenn@gmail.com
 Tooele       John Odonnell     tooeledemocrats.org/          (435) 830-5490 tooeledemocrats.org
 Uintah       Megan Risbon      uintah.utdem.org              (801) 891-7445 meganrisbon@gmail.com
 Utah         William           www.utahcountydems.com        (337) 499-9220 willmatheson@
              Matheson                                                       utahcountydems.com
 Wasatch      Rudi Kohler       wasatch.utdem.org             (435) 671-3183 rudikohler@msn.com
 Washington   Dorothy           www.thewashingtondems
              Engelman          .com
 Wayne        Carol Gnade       wayne.utdem.org               (435) 425-3099 carolgnade@gmail.com
 Weber        Steven Olsen      www.weberdemocrats.org        (801) 731-3881 olsensl@aol.com

**Chairs are subject to change- contact State Party for updates. See pg. 35.




30
               all rights reser ved ©2012
REPUBLICAN PARTY COUNTY CHAIRS

County      Name             Website                     Contact          Email
Beaver      Toni Rollins     county.utgop.org/beaver     (435)387-5558    trollins@netutah.com
Box Elder   Tom Peterson     county.utgop.org/boxelder   (435) 723-1293 tpeterson@yahoo.com
Cache       Boyd Pugmire     county.utgop.org/cache      (435) 755-7663 boydmayor@
                                                                        hotmail.com
Carbon      Pete Yakovich    county.utgop.org/carbon     (435) 637-4517 pete.yakovich@
                                                                        gmail.com
Daggett     Chad Reed                                    (435) 784-3576 clreed@dsdf.org
Davis       Rusty Cannon     county.utgop.org/davis      (801)294-4518    rustycannon@gmail.com
Duchesne    Brooks Snow      county.utgop.org/duchesne   (435)722-2446    bsnow@ubtanet.com
Emery       Bill Dellos      county.utgop.org/emery      (435) 748-2488 trainmaster@etv.net
Garfield    Elaine Baldwin   county.utgop.org/garfield   (435) 676-2403 elainebaldwin@
                                                                        gmail.com
Grand       Jeramy           county.utgop.org/grand      (435) 260-0084 jermandmary@
            McElhaney                                                   frontiernet.net
Iron        Dorian Page      county.utgop.org/iron       (435) 590-7726 page@suu.edu
Juab        Connie Smith     county.utgop.org/juab       (435) 623-1572 conniesmith2010@
                                                                        ymail.com
Kane        Mac Robinson     county.utgop.org/kane       (435) 644-8973




                                                                                                      CONTACT INFO
Millard     Peter            county.utgop.org/millard    (435) 857-2555 petergreathouse@
            Greathouse                                                  netscape.net
Morgan      Lars Birkeland   county.utgop.org/morgan     (801) 876-3991 larsleifbirk@hotmail.com
Piute       Bill Sudweeks    county.utgop.org/piute      (435) 326-4314 bssuds@yahoo.com
Rich        Cloyd Cornia     county.utgop.org/rich       (435) 793-4578 cloydcornia@yahoo.com
Salt Lake   Julie Dole       county.utgop.org/saltlake                    julieanndole@gmail.com
San Juan    Al Clarke        county.utgop.org/sanjuan    (435)678-3334    abclarke@frontiernet.net
Sanpete     Steven Clark     county.utgop.org/sanpete    (435)427-0561    stevec@cut.net
Sevier      Mark McIff       county.utgop.org/sevier     (435) 896-4461 mmciff@gmail.com
Summit      Henry Glasheen facebook.com/Summit           (435) 615-9775 henryglasheen@
                           CountyRepublicans                            comcast.net
Tooele      Chris Sloan      county.utgop.org/tooele     (435) 840-5031 chrisgroup1@msn.com
Uintah      Joni Crane       county.utgop.org/unitah                      joni@sbtnet.com
Utah        David Acheson    utahcountygop.org/          (801)226-6250    dacheson@gmail.com
Wasatch     Aaron            county.utgop.org/wasatch    (435) 657-9544
            Gabrielson




                             PRECINCT CAUCUS MEETING TRAINING MANUAL                                 31
REPUBLICAN PARTY COUNTY CHAIRS

 County       Name              Website                       Contact         Email
 Washington Willie Billings     county.utgop.org/washington   (435) 635-0232 willieb31@gmail.com
 Wayne        Stanley Wood      county.utgop.org/wayne        (435) 836-2772 county.utgop.org/wayne
 Weber        Matthew Bell      county.utgop.org/weber        (801) 475-8771 mattbell@xmission.com
 **Chairs are subject to change- contact State Party for updates. See pg. 35.




                      We’ve got to do a better job of
                     getting across that America is freedom
                     – freedom of speech, freedom of
                     religion, freedom of enterprise.... Let’s
                     start with some basics: more attention
                     to American History, and a greater
                     emphasis on civic ritual.”
                                               President Ronald Reagan




32
               all rights reser ved ©2012
C O U NTY C LERKS

County clerks can help you determine whether you are a registered voter, find
which precinct you’re in and tell you where you should go to vote.

Beaver County                    Daggett County                 Grand County
Paul B. Barton                   Vickie McKee                   Diana Carroll
435-438-6463                     435-784-3154                   435-259-1321
P.O. Box 392                     P.O. Box 219                   125 E. Center
Beaver, UT 84713-0392            Manila, UT 84046-0219          Moab, UT 84532-2492
pbarton@beaver.state.ut.us       vmckee@dagett.state.ut.us      dcarroll@grand.state.ut.us
beaver.utah.gov/                 www.daggettcounty.org/         http://www.grandcounty
                                                                utah.net/
Box Elder County                 Davis County
Marla R.Young                    Steve Rawlings                 Iron County
1 S Main St                      801-451-3213                   David I.Yardley
Brigham City, UT                 P.O. Box 618                   435-477-8340
84302-2548                       Farmington, UT 84025           P.O. Box 429
Tel. (435) 734-3393              rawlings@co.davis.ut.us        Parowan, UT 84761-0429
Fax (435) 723-7562               www.daviscountyutah.gov/       david@ironcounty.net
myoung@boxelder                                                 http://www.ironcounty.net/
county.org                       Duchesne County
www.boxeldercounty.org/          Diane Freston                  Juab County
                                 435-738-1100                   Patricia Ingram
                                 P.O. Box 270                   435-623-3410




                                                                                              CONTACT INFO
Cache County
Jill Zollinger                   Duchesne, UT 84021             160 N. Main
435-716-7150                     dfreston@co.duchesne.ut.us     Nephi, UT 84648-1412
179 No. Main Street, Ste. 102    duchesne.utah.gov/             pati@co.juab.ut.us
Logan, UT 84321                                                 http://www.co.juab.ut.us/
jill.zollinger@cachecounty.org   Emery County
http://www.cachecounty.org/      Brenda Tuttle                  Kane County
                                 PO Box 907                     Karla Johnson
Carbon County                    Castle Dale, UT 84513-0907     435-644-2458
Robert P. Pero                   Tel. (435) 381-5106            76 North Main
435-636-3224                     Fax (435) 381-5183             Kanab, UT 84741-0050
120 East Main                    www.emerycounty.com/           clerkkj@kanab.net
Price, UT 84501-3050             auditor/                       www.kane.utah.gov/
robert.pero@carbon.utah.gov      Brenda@co.emery.ut.us
www.carbon.utah.gov/                                            Millard County
                                 Garfield County                Norma Brunson
                                 Camille Moore                  435-743-6223
                                 435-676-8826                   765 S. Highway 99, Ste. 6
                                 P.O. Box 77                    Fillmore, UT 84631-5002
                                 Panguitch, UT 84759-0077       normab@email.utcourts.gov
                                 gcclerk@mountainwest.net       millardcounty.com/
                                 garfield.utah.gov/


                             PRECINCT CAUCUS MEETING TRAINING MANUAL                         33
COU N TY C L E RKS

     Morgan County                      Sanpete County               Utah County
     Stacy Lafitte                      Sandy Neil                   Bryan E.Thompson
     801-845-4011                       435-835-2131                 801-851-8128
     P.O. Box 886                       160 N. Main                  100 East Center, Rm 3600
     Morgan, UT 84050-0886              P. O. Box 100                Provo, UT 84606
     slafitte@morgan-county.net         Manti, UT 84642              bryant.ucadm@state.ut.us
     www.morgan-county.net/             sandycn@email.utcourts.gov   www.co.utah.ut.us/

     Piute County                       Sevier County                Wasatch County
     Valeen H. Brown                    Steven C. Wall               Brent R.Titcomb
     435-577-2840                       435-893-0401                 435-654-3211
     P.O. Box 99                        P.O. Box 607                 25 No. Main
     Junction, UT 84740-0099            Richfield, UT 84701-0607     Heber City, UT 84032-1827
     valeenb@hotmail.com                scwall@sevier.state.ut.us    btitcomb@co.wasatch.ut.us
     www.piutecounty.org/               http://sevierutah.net/       www.co.wasatch.ut.us/

     Rich County                        Summit County                Washington County
     Becky Peart                        Kent H. Jones                Kim C. Hafen
     435-793-2415                       435-336-3204                 435-634-5712
     20 South Main                      P.O. Box 128                 197 E.Tabernacle
     P.O. Box 218                       Coalville, UT 84017-0128     St. George, UT 84770-3473
     Randolph, UT 84064-0218            kentjones@co.summit.ut.us    kim.hafen@washco.utah.gov
     beckyp@email.utcourts.gov          www.summitcounty.org/        www.washco.utah.gov/
     www.richcountyut.org/              index.php
                                                                     Wayne County
     Salt Lake County                   Tooele County                Ryan Torgerson
     Sherrie Swensen                    Marilyn K. Gillette          18 S Main St
     385-468-7400                       435-843-3140                 P.O Box 189
     2001 S. State                      47 So. Main                  Loa, UT 84747
     Street,#S1100                      Tooele, UT                   Tel. (435) 836-1300
     Salt Lake City, UT 84190           84074-2194                   www.waynecnty.com/clerk.htm
     sswensen@slco.org                  mgillette@co.tooele.ut.us    ryan@wco.state.ut.us
     clerk.slco.org/index.html          www.co.tooele.ut.us/
                                                                     Weber County
     San Juan County                    Uintah County                Ricky Hatch
     Norm Johnson                       Mike Wilkins                 2380 Washington Blvd
     435-587-3223                       435-781-5361                 Ste. 320
     P.O. Box 338                       147 East Main                Ogden, UT 84401-1456
     Monticello, UT 84535-0338          Vernal, UT 84078-2643        Tel. (801) 399-8400
     njohnson@sanjuancounty.org         mwilkins@co.uintah.ut.us     Fax (801) 399-8300
     sanjuancounty.org/index.htm        www.co.uintah.ut.us/         www1.co.weber.ut.us/Clerk
                                                                     _Auditor/
                                                                     www.co.weber.ut.us


34
                 all rights reser ved ©2012
STATE PARTY CONTACTS


Utah State Democratic Party          Green Party of Utah
825 N. 300 W. Suite C400             P.O. Box 2215
SLC, UT 84103                        SLC, UT 84110
(801) 328-1212                       (801) 679-1220
Fax: (801) 328-1238                  utahgreens@greenpartyofutah.org
http://utahdemocrats.org/
utdems@xmission.com                  Libertarian Party of Utah
Liaison: Jim Dabakis, State Chair    P.O. Box 526025
                                     SLC, UT 84152
Utah Republican State Party          (801) 565-1988
117 East South Temple                Office: (801) 565-0894
SLC, UT 84111                        www.lputah.org
Toll Free: (800) 230-UTAH            chair@lputah.org
(801) 533-9777                       Liaison: Jake Shannon, State Chair
Fax: (801) 533-0327
www.utgop.org                        Constitution Party of Utah
thomas@utgop.org                     P.O. Box 1215
Liaison:Thomas Wright, State Chair   Bountiful, Utah 84010
                                     (801) 566-0099
                                     www.utah-constitution-party.org/




                                                                           CONTACT INFO
                                     Liaison: David Perry, State Chair




          “Every county is renewed out of the
            unknown ranks and not out of the
            ranks of those already famous and
            powerful and in control.”
                          President Woodrow Wilson




                  PRECINCT CAUCUS MEETING TRAINING MANUAL                 35
QUI C K P OL I T I C A L L INKS




           Want to know your elected officials?
           Visit www.vote.utah.gov

           Want to track your 2012 candidates?
           Visit www.utahpolicy.com or
           www.elections.utah.gov

           Want to know what your legislators are up to?
           Visit www.le.utah.gov




               “Elections belong to the people. It is their
               decision. If they decide to turn their back
               on the fire and burn their behinds, then
               they will just have to sit on their blisters.”
                                          Abraham Lincoln




36
             all rights reser ved ©2012
2012 OF FICES UP FO R ELEC TIO N


United States Representative (Districts 1, 2, 3 & 4)

Term: A U.S. Representative holds office for two years beginning on the
3rd day of January, unless, by law a different day is appointed.

Qualifications: To be eligible for U.S. Representative from Utah a person
must be 25 years old at the time the oath of office is taken, a U.S. citizen for
7 years, and a resident of Utah when elected.

Governor and Lt. Governor

Term: The governor and lieutenant governor hold office for four years
beginning on the first Monday of January after the election.

Qualifications: To be eligible for governor or lieutenant governor a
person must:
   a) be 30 years of age or older at the time of the election
   b) have been a resident citizen of the state for five years preceding
      the election
   c) be a qualified voter:
         Qualified voter:
           1) U.S. Citizen,
           2) a resident of Utah for at least 30 days prior to the
                next election,
           3) at least 18 years old by the next election, and
           4) their principal place of residence is in a specific voting
                precinct in Utah.

United States Senator

Term: A United States Senator holds office for six years beginning on the
                                                                                    OTHER




3rd day of January, unless, by law a different day is appointed.

Qualifications: To be eligible for U.S. Senator from Utah a person must:
  a) be 30 years old at the time the oath of office is taken
  b) a U.S. citizen for nine years and,
  c) an inhabitant of Utah when elected.




                    PRECINCT CAUCUS MEETING TRAINING MANUAL                        37
2012 O F F I C E S U P F OR EL ECT ION


        Utah Senate Districts: 1, 6, 7, 8, 10, 13, 14, 16, 19, 20, 23,
        24, 25, 27, 28*, 29

        Term: A state senator holds office for four years beginning on the first
        day of the annual general session after the election.

        * Due to midterm vacancy, the candidate elected in this district will serve
        only a two-year term.The district will be up for re-election again in 2014.

        Utah House of Representative Districts: Districts 1-75

        Term: A state representative holds office for two years beginning on the
        first of January after their election.

        Qualifications for Utah Legislature: To be eligible for the Utah
        Legislature a person must be a U.S. Citizen at the time of filing, 25 years
        old at the filing deadline time, three-year resident of Utah at the filing
        deadline time, and be a resident for 6 months of the senate or representa-
        tive district from which elected at the filing deadline time. No person hold-
        ing any public office of profit or trust under authority of the United States,
        or of this State, shall be a member of the Legislature (provided, that
        appointments in the State Militia, and the offices of notary public, justice of
        the peace, United States commissioner, and postmaster of the fourth class,
        shall not, within the meaning of this section, be considered offices of profit
        or trust). Candidates must also be a qualified voter. A qualified voter is a
        U.S. Citizen, a resident of Utah for at least 30 days prior to the next elec-
        tion, and at least 18 years old by the next election and their principal place
        of residence is in a specific voting precinct in Utah.




38
              all rights reser ved ©2012
Utah School Board Districts:
1*, 4, 7, 8, 10, 11, 12, 13, 15

Term: 4 years

Qualifications: A candidate must be and remain a registered voter in the
board district from which the member was elected or appointed and must
maintain his/her primary residence within the board district from which
the member was elected or appointed.
No person serving as member of the State School Board shall also serve
as an employee of the Utah State Office of Education, or the Utah State
Office of Rehabilitation.

Process: The Governor appoints nominating committees for each school
district by May 1.The Governor will designate one member to serve as
chair of the committee.The Lt. Governor will then submit a list of all indi-
viduals who filed a declaration of candidacy to the chair of the nominating
committee by June 1.The nominating committee then has until August 1 to
submit a list of up to five, but no fewer than three candidates for the State
Board of Education to the Governor.The Governor will select two of
these candidates to be placed on the ballot by September 1.




          “You cannot be... an active spectator.
          We have too many high sounding words,
                                                                                 OTHER




          and too few actions that correspond
          with them.”
                     Abigail Adams, to her husband John




                   PRECINCT CAUCUS MEETING TRAINING MANUAL                      39
N OT E S




40
                all rights reser ved ©2012
HOW D O I RE GI ST E R TO VOT E


                                                                                       HOW DO I REGISTER TO VOTE
                                                                                       In order to register to vote in Utah you must:
                                                                                         • be at least 18 years old,
                                                                                         • a U.S. Citizen
                                                                                         • and a resident of Utah for at least 30 days.

“Politics ought to be the part-time                                                    You must re-register only if you:
                                                                                         • Move or
                                                                                         • Change your name, or
profession of every citizen who would          “One person can make a difference and
                                                                                         • Wish to affiliate with a different party.
protect the rights and privileges of free      every person should try.”
                                                                                       If you meet the requirement to be a registered voter, there are several
people and who would preserve what is
                                                                 John F. Kennedy
good and fruitful in our national heritage.”                                           ways to fill out the required paper work.
                                                                                         • Online. Voter registration forms can be found at www.vote.utah.gov
                                                                                           or from your local county clerk’s website. If you don’t want to register
             Dwight D. Eisenhower
                                                                                           online, simply print out the form and mail it in. Don’t forget the
                                                                                           postage.
                                                                                         • In-Person. Individuals can register to vote at any county clerk’s
                                                                                           office up until 15 days before the election. (Registrations received less
                                                                                           than 30 days before the election will not be eligible for early voting.)

                                                                                       Voter Registration Deadlines
                                                                                       Remember voter registration forms must be mailed my Tuesday, May 29,
                                                                                       2012 to vote in the Primary Election and Tuesday, October 9, 2012 to vote
                                                                                       in the General Election. If you miss the mail in deadline you can still register
                                                                                       in-person at the county clerk’s office and online at www.vote.utah.gov up
                                                                                       to 15 days before the election.
                                                                                       Remember! Don’t forget to take a valid ID to the polls on
                                                                                       Election Day!!!
NOTE: Candidates who receive 60% or more of the
                                                                                                                                                        delegate votes in convention move directly to the general
                                                                                                                                                        election; if that does not happen the top 2 vote getters
     Political Process                                                                                                                                  move to a primary election

     Precinct Caucus Meeting thru General Election
                                                                                     COUNTY CONVENTION
                                                                            Delegates:                                                                                      PRIMARY ELECTION
                                             ELECTED COUNTY DELEGATES        2012
                                                                             • Nominate or narrow the party’s candidates for State                                                  June 26, 2012
                                                                               House, State Senate and County officials
                                                                                NOTE: if a district covers multiple counties (i.e. state senate)                        • Vote on races that did not get settled by
                                                                                delegates from all the counties vote together at the state convention                     delegates at conventions
                                                                             • Approve party platform; vote on amendments                                               • Any registered voter may vote in the
                                                                                                                                                                          Democratic Primary
                                                                             • Must be a registered Republican to vote as a
                                                                               delegate at Republican convention
                                                                                                                                                                        • Must be a registered Republican to vote
                                                                             • Rules vary by party, check with party officials for qualifications                         in the Republican Primary
             Precinct Caucus Meeting                                         2013
                                                                             • Nominate and elect party officers
            Democrats: Tuesday March 13                                      • Approve party platform; vote on amendments
                         7:00pm
            Republicans: Thursday March 15
                         7:00pm
             • Elect 1, 2 or 3 delegates from
               every precinct to attend conventions

             • Must be at least 18 years old by
               the November election and meet
               party requirements
                                                                                        S TAT E C O N V E N T I O N
                                                                                                                                                                           GENERAL ELECTION
                                                                            Delegates:
                                                                             2012
                                                                             • Nominate or narrow the party’s candidates for State House,                                       November 6, 2012
                                                                               State Senate, statewide offices, US Senate and US Congress                                • Every registered voter may vote
                                                                             • Elect national delegates to attend the National Party convention
                                                                               to determine the party's choice on who will be the next                                     on all offices up for election; ballot
                                                                               presidential candidate                                                                      initiatives, referendums and
                                                                             • Approve party platform; vote on amendments                                                  constitutional amendments
                                                                              • Must be a registered Republican to vote as a delegate at
                                                                                Republican convention
Visit party websites for caucus                   ELECTED STATE DELEGATES     • Rules vary by party, check party official for qualifications
locations:
                                                                              2013
 http://utahdemocrats.org                                                     • Nominate and elect party officers
 http://www.utgop.org                                                         • Approve party platform; vote on amendments
Precinct Caucus Training
A PUBLICATION BY THE               E XORO G ROUP



      10 WEST 100 SOUTH , SUITE 300
         SALT LAKE CITY, UT 84101
               801.537.0900

A L L R I G H T S R E S E RV E D . C O P Y R I G H T 2012.

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Precinct Caucus Training

  • 1. “All political power is inherent in the people;” Utah State Constitution, Article1, Section 2 2012 PRECINCT CAUCUS MEETING TRAINING MANUAL
  • 3. PRECINCT CAUCUS MEETING TRAINING MANUAL SUPPORTED BY: The Salt Lake Chamber Written, Compiled and Edited by: Maura Carabello, Lauren Wall and James Seaman
  • 4. This manual was produced by the Salt Lake Chamber to increase civic engagement and strengthen the Utah economy. For more information about the Chamber, visit www.slchamber.com
  • 5. Welcome and congratulations for deciding to be involved in one of the most important parts of Utah’s political process—precinct caucus meeting. This is the beginning of a campaign that will culminate when we elect new leaders for the State of Utah on November 6, 2012. Utah’s election system is somewhat unique. It begins with precinct caucus meetings at neighborhood levels, where the decision-makers are anyone at least 18 years old, and willing to get involved.This system allows any voter to help make major policy decisions by choosing candidates on behalf of thousands of their fellow citizens.The caucus system empowers average people, if they just make the effort to get involved. This manual will help you navigate the system and answer your questions as you participate in your precinct caucus. Citizens who are well informed, thoughtful and motivated are the key to a thriving community. About the Chamber The Salt Lake Chamber is Utah’s largest business association and Utah’s business leader. A statewide chamber of commerce with members in all 29 Utah counties, the Chamber represents 7,700 businesses and approximately 500,000 Utah jobs—nearly half the workforce of our state. With roots that date back to 1887, the Chamber stands as the voice of business, supports its members’ success and champions community prosperity.
  • 6. January 30, 2012 My fellow Utahn: By any measure, 2012 will be a big year.The long anticipated City Creek Center mixed-use development in downtown Salt Lake City will open. We will also celebrate the opening of two new TRAX light rail lines and FrontRunner commuter rail from Salt Lake City to Provo. And, we will commemorate the 10-year anniversary of the 2002 Olympic Winter Games. It’s a big year, matched only by the big decisions we will make. This year Utahns will vote for a president and elect a governor, a U.S. Senator, four congressmen, 91 members of the Utah Legislature and many other elected officials. It is imperative that we engage in the public square. This civic engagement begins with the neighborhood caucus meetings and extends through election day in November. This manual introduces and explains Utah’s unique caucus-convention system. It is a training manual filled with helpful hints, basic definitions, a calendar of dates and contact information. The Salt Lake Chamber encourages Utahns to learn about the system, participate in the system and vote on election day. In doing so, we will strengthen the voice of business and contribute to the betterment of our community. Sincerely, Lane Beattie President and CEO Salt Lake Chamber
  • 7. TA BL E OF C O NTENTS Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Power of the Individual . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 CAUCUS PROCESS Precinct Caucus Process . . . . . . . . . . . . . . . . . . . . . . . . 8–11 Helpful Hints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12–14 Republican Party:The Process . . . . . . . . . . . . . . . . . . . 16–19 Democratic Party:The Process . . . . . . . . . . . . . . . . . . 20–21 Basic Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22–24 CALENDAR 2012 Political Calendar . . . . . . . . . . . . . . . . . . . . . . . . 26–29 CONTACT INFO Democratic County Chairs . . . . . . . . . . . . . . . . . . . . . . . . 30 Republican County Chairs . . . . . . . . . . . . . . . . . . . . . . 31–32 County Clerks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33–34 State Party Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Quick Political Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 OTHER Political process chart . . . . . . . . . . . . . . . . . . . . . . . . . insert How do I register to vote? . . . . . . . . . . . . . . . . . . . . . insert Offices up for election . . . . . . . . . . . . . . . . . . . . . . . . . 37–39
  • 8. I N T ROD U C TI O N T his precinct caucus manual will walk you through the steps neces- sary to attend and get elected as a delegate at your precinct caucus meeting.The first step is both the easiest and the hardest – showing up. Other important keys are contacting potential supporters before you attend, and bringing supporters with you that evening.This manual will give you the resources you need to feel informed and to achieve your goals in attending your precinct caucus meeting. PRECINCT CAUCUS SYSTEM AND DELEGATES Getting involved politically can be empowering and fun. It can also be intimidating and confusing. Information and preparation are critical to having a positive experience. The Utah political system is unique.We are one of two states where the delegates at conventions alone determine statewide and legislative nomi- nees. In Utah any person who will be 18 years old by the general election, and fulfill the requirements by their chosen party, can participate in decid- ing who from their party will be running for office.This is an amazing amount of power given to average voters who attend caucus meetings and get elected as delegates. Precinct caucus attendees and delegates form the backbone of cam- paigns and the political party organizations. A strong turn-out for the precinct caucus meetings will create a powerful grassroots force that results in politicians who are responsive to the people. For the precinct caucus system to work as designed lots of people need to participate or a few might bring agendas that don’t represent your neighborhood. This book gives you the tools to participate – Let’s get started. 6 all rights reser ved ©2012
  • 9. POTENTIAL STATE DELEGATE SLOTS Republican approx. 4000 Democrat approx. 2700 2700 4000 THE POWER OF THE INDIVIDUAL Does my vote really matter? The answer is YES. Just using this past elec- tion, three months ago, we found the Alta Town Council was decided by a coin toss after the candidates tied in the General Election. In a Provo Municipal Council race Gary Winterton barely edged out his competition by an eleven vote difference and in South Salt Lake a $25million dollar bond proposal for a new civic center failed by just five votes. Your vote not only matters, it’s critical. But as important as it is to vote – Utahans are not turning out.We rank 45 of 50 for the percentage of voters participating in elections (source: U.S. Elections Project, George Mason University in The Salt Lake Tribune). Not to mention only about 5% of registered voters attend their precinct caucus to decide who our candidates will be.This really gives meaning to the old adage that the world is run by those who show up. By attending your party caucus and being elected a delegate for your precinct, not only do you assure your voice will be heard during the general election, you will be one of the few Utahans who will filter out candidates and decide who will be on the ballot for Primary and General Elections. Voting and political participation make a difference both in the practical outcome of elections and in performing our duty to support our democratic form of government. PRECINCT CAUCUS MEETING TRAINING MANUAL 7
  • 10. PRECINCT CAUCUS PROCESS AND BECOMING A DELEGATE: WHY DO CAUCUS MEETINGS TAKE PLACE? Utah’s system is close to the people and rewards engagement. Neighbors come together to select representatives (called delegates) from their own neighborhoods.These people are the official representatives of the views and wishes of the voting precinct within their chosen party.These delegates attend the conventions and cast votes to select candidates to run in general and primary elections on behalf of their political party.These delegates also vote on the content of the party platforms and governing documents (each party has a county, state and national platform). WHAT HAPPENS AT THE CAUCUS MEETING? You and your neighbors gather on Tuesday, March 13 at 7 p.m. if you are a Democrat and Thursday, March 15 at 7pm if you are a Republican. Often the party will have a few precincts meet at the same location (often called consolidation). If this is the case the larger gathering will meet first and party leaders will introduce the agenda and if there are candidates in attendance they will address the large group. Depending on your party officers and which political party’s caucus you are attending, the meeting might begin with the Pledge of Allegiance, prayer and conducting of party business.Then you will break up into your smaller groups with only the neighbors from your precinct. In this smaller group you will introduce yourselves, chat about the issues important to your neighborhood and get to know each other better. Anyone participating can nominate other participants (or themselves) to stand for election as a delegate to county and/or state conventions.Those running for delegate may be asked to give a short speech so that other attendees can learn more about them and why they would like to be a delegate.The attendance at these meetings varies. Depending on the year and your precinct, you may have 5 or 100 people at your meeting.Then at the end of the meeting the group will vote for delegates. 8 all rights reser ved ©2012
  • 11. WHEN DO PRECINCT CAUCUS MEETINGS TAKE PLACE? Democratic Caucus Meetings: Tuesday, March 13 at 7:00 p.m. CAUCUS PROCESS Republican Caucus Meetings: Thursday, March 15 at 7:00 p.m. In even-numbered years, citizens elect candidates to National, Statewide, State House, State Senate, U.S. Congress, U.S. Senate, County and State School Board offices. In any given year, candidate numbers will vary because different offices have different term lengths. In odd-numbered years we elect mostly non-partisan municipal offices. In addition, the political parties hold organizing conventions to elect their officers and review party platforms. Delegates elected at the caucus serve two-year terms. WHERE ARE CAUCUS MEETINGS HELD? Caucus meetings are held in libraries, homes, schools, churches and govern- ment buildings. Sometimes a party will consolidate meetings with several precincts in the same location, like a school.You will need to know the name or number of your voting precinct, which is printed on your voter information card. You can also call or visit the website of your county clerk to determine your voting precinct (see pg. 31-34). Once you know your voting precinct number you can find the exact location of your caucus by checking your local newspaper on the Sunday before the meetings, or by visiting the State Party websites (see pg. 35). PRECINCT CAUCUS MEETING TRAINING MANUAL 9
  • 12. PRECINCT CAUCUS PROCESS AND BECOMING A DELEGATE HOW DO I BECOME A DELEGATE? You must be elected at your party precinct caucus. You must first be nominated, either by someone who supports you, or you can nominate yourself. If only enough people are nominated to fill the available delegate slots, your election will be easy. If more people are nominated than slots are available, then you will have competition and some nominees will have to be eliminated. The key to becoming a delegate is a little advance work. It might make sense to call your precinct chair and/or leg chair (you can get that name and number from your state or county party, see pg. 30-32.) and let the chair know you are attending and want to run for a delegate slot. Keep in mind that most of the meetings, voting on delegates will not occur until the end, so be prepared to stay the entire time. Most meetings are less than two hours. To increase your chances of being chosen as a delegate you will want to have someone (a friend or family member) be prepared to nominate you. You also should be prepared to explain why you should be the neighbor- hood representative. Occasionally people will bring a handout about themselves, but that is not usually necessary. The best way to get elected is to bring a large number of neighborhood friends and family members to vote for you. After you are elected as a delegate, make sure you schedule time to attend your conventions to represent those who have just elected you. WHO IS ELIGIBLE TO BECOME A DELEGATE? • You must live within the precinct/legislative boundaries of your caucus meeting. • You must be at least 18 years old by the November election. • At Republican caucuses you must be a registered Republican. • You should bring photo ID with you. • You must be a registered voter in Utah. 10 all rights reser ved ©2012
  • 13. WHAT IS THE DIFFERENCE BETWEEN A COUNTY AND STATE DELEGATE? CAUCUS PROCESS State Delegate: Attend the state convention to elect candidates that stand for statewide office i.e. Governor, Attorney General, etc., as well as party delegates who choose Presidential candidates. If a district (i.e. state senate; US Congress) covers multiple counties, delegates from all the represented counties vote together at the state convention. State delegates also approve the state platform and other statewide party issues. The Republican Party of Utah elects up to 4000 state delegates and the Democratic Party of Utah elects up to 2700 state delegates.The State Party determines the number of state delegates each precinct can elect. County Delegate: Attend their specific county convention, and address county only issues. These delegates narrow candidates for state house, state senate (if single county) as well as all County elected officials. They also approve the county platform and all other county party governing issues. The Party County Chair and officers, working with the State Party, determine the number of county delegates each precinct can elect. For additional details see pull-out insert in this manual PRECINCT CAUCUS MEETING TRAINING MANUAL 11
  • 14. HE LP F U L H I N TS T he following are a few ideas and strategies to help you get elected as a delegate: • First, make sure your family members who are eligible attend your precinct caucus meeting and support your candidacy for delegate. • Make a list of friends and supportive neighbors in your precinct. Call and ask them to attend the caucus meetings and support you in becoming a delegate. • Call your county party and obtain contact information for your legislative district chair, and/or your precinct chair. Call these people before the caucus meeting and let them know that you intend to run for a delegate position. Ask them for any advice and help they can provide. • Call your party precinct chair and legislative district chair if you want to become a delegate but cannot attend your precinct caucus meeting because of a conflict. Sometimes a slot will open later for your district, and then they will have your name as a replacement. Remember their goal is to fill as many slots as possible. • Before you go to the meeting take time to jot down a few reasons why you are running. It is much easier to support people who have thought about what they are doing.You should know your stance on the issues or candidates that may be hot topics, or be prepared to explain that you are undecided and still open to options.These topics can be found by regularly reading the paper or watching the local news. • Be careful about having a strong agenda regarding controversial political issues or candidates.Your views should reflect the platform and positions of your party, but being too firm on controversial issues may hurt you. Usually, but not always, the people gathered that night will want to elect a delegate who doesn’t already have a strong, unmoving agenda on issues or candidates. However, that’s not always the case, and you’ll have to assess the situation.The major candidates running for office will be trying to “stack” the caucuses with their supporters, so it’s possible that supporting a particular candidate might help get you elected. It may be as important to think about what not to say, as what to say. 12 all rights reser ved ©2012
  • 15. • Don’t worry if this is your first time. Don’t be intimidated by those who have more experience and who have been delegates in the past. Now it’s your turn.You have as much right as anyone to run and be CAUCUS PROCESS elected.There is no secret to winning a delegate position.You just have to get the votes.You have all the status and experience you need to become a delegate.That’s the fun part. • You may be asked to give a short, informal speech. Often the other attendees will want to know more about you and the others who have been nominated.You should have some thoughts prepared.Tell briefly about yourself and mention some things that are important in your community/neighborhood. Let the others know you are committed to representing them; that you will take the time and be committed to learning about the candidates and issues; and will support the party. Let them know you will attend the conventions—if they vote for you, their vote will not be wasted on a “no show.” • Encourage your community and church groups to not schedule meetings that would conflict with the precinct caucus meetings. • Know your county and state representatives. To find out who they are visit www.vote.utah.gov • Handouts. As a general rule, it is not necessary to prepare a handout. But if you know the race for delegate will be competitive you may consider preparing a handout about yourself, why you are running, and what you want for your district and precinct.This should be no more than one page and should be simple and easy to read.You could mail the handout early to those you believe most likely to attend, as well as bring copies the night of the caucus meeting. • Timing. Start talking about the caucus meeting with your family and friends a week or two before the meeting. Make calls a few days before the event. A phone call asking for support can also serve as a reminder to attend. PRECINCT CAUCUS MEETING TRAINING MANUAL 13
  • 16. HE LP F U L H I N TS HOW DO I STAY INVOLVED IN POLITICS? • Make sure every 18 year old you know is registered and votes (if an individual votes in their first eligible election they are significantly more likely to vote in all subsequent elections). • Attend your precinct caucus meeting every year. If you are elected a delegate make sure you attend the organizing conventions in 2013. • Become an ambassador for your party. Get more involved in organizing, become an officer or serve on a committee for the State or County Party. • Stay current on issues that matter to you, and bring them up with friends and family. Encourage others to talk more about community issues. Write a letter to the editor. • Know who your elected officials are and hold them accountable. Contact them. Let them know when they are doing something you care about. Let them know you vote and pay attention. • Spend a day at the State Capitol when the legislature is in session. Visit your state elected officials. • Attend city or county council meetings when issues you care about are being discussed. • Donate money to a party, candidate or issue. • Help a candidate you support: give financial support, become a volunteer or campaign worker, network—talk to others about them. • Most important:VOTE and bring 10 others with you. “Bad officials are elected by good citizens who do not vote.” George Jean Nathan 14 all rights reser ved ©2012
  • 17. CAUCUS PROCESS “Let us never forget that government is ourselves and not an alien power over us. The ultimate rulers of our democracy are not a President and senators and congressmen and government officials, but the voters of this country.” Franklin D. Roosevelt PRECINCT CAUCUS MEETING TRAINING MANUAL 15
  • 18. REPUBLICAN PARTY: THE PROCESS REPUBLICAN PARTY: THE PROCESS (Source: Utah Republican State Party, 2012) Who can participate in the Republican Caucuses? As always, anyone can attend the Republican Precinct Caucus meeting. However, a Republican qualified attendee card is necessary to take part in vot- ing procedures and to be officially recognized to speak.To acquire a qualified attendee card you must be: • At least 18 years of age by November 6, 2012 • A registered Republican • Live within the precinct boundaries (proof of residency may be necessary) If you are already a registered republican you will be issued a qualified attendee card upon arrival. This will act as your voting card. For those who are not yet registered as a republican, you may do so at registration. Once you have officially affiliated yourself to the Republican Party, you will be issued a qualified attendee card. Who runs the meeting? The current or acting Precinct Caucus Chair shall conduct the entire meeting, even if a new Precinct Chair is elected at that meeting. Caucus Meeting Agenda The State Republican Party sets the agenda. The individual precincts cannot adopt or amend the agenda. If multiple precincts meet in the same location they may complete all required business, as a group, prior to the Nominations and Elections section of the agenda. Only the business set forth in the agenda may be conducted at this meeting. Each caucus meeting will follow the following format: • Registration of Attendees/ Other Administrative Matters • Welcome/Introductions • Prayer 16 all rights reser ved ©2012
  • 19. • Pledge of Allegiance • Reading of the State or County Platform • Collection of donations CAUCUS PROCESS • Review of Rules, Procedures, Duties of Precinct and Delegate Positions • Nominations and Elections (County Parties may change the order) for: • Precinct Chair • Precinct Vice chair • Precinct Secretary and/or Treasurer • State Delegate • County Delegate • Other Business as directed by State and/or County Parties • Select Election Judges • Adjournment of the Meeting CAUCUS RULES AND PROCEDURES Candidates for Precinct Offices and Delegate Position Qualifications Those residents living within the Precinct boundaries, who will be at least 18 by the time of the general election, and who are registered with the Republican Party including any residents affiliating that night, and properly credentialed may run for precinct offices and/or delegate positions. Rules of Order The State Republican Party sets the rules for caucuses. These rules cannot be suspended in whole or in part. Robert’s Rules of Order will not be utilized in the caucus meetings. In addition to these caucus rules, the state party will provide a caucus packet for each precinct that includes all required materials and additional administrative instructions deemed necessary to facilitate a successful caucus meeting. PRECINCT CAUCUS MEETING TRAINING MANUAL 17
  • 20. REPUBLICAN PARTY: THE PROCESS Rules for Debate/Speaking Everyone will have an opportunity to speak to an issue once before any- one can speak twice to that same issue. If time limits on debate/speak- ing become necessary, they can be imposed by a majority vote of the eligible attendees. Nominations Nominations for each office shall be taken from the floor. Seconds are not necessary. Only those with qualified attendee cards may nominate or be nominated. A qualified attendee may self-nominate. A nominee need not be in attendance.The Precinct Host may close nominations for an office only when no further nominations are offered. Elections The qualified participants will determine the length of the candidate speeches for each office by a majority vote. Disclosures of candidates with regard to platform planks, employment, personal views, support for individual candidates, etc. are in order. Voting will be by secret ballot in contested races. Absentee voting is not permitted. Proxy voting is not permitted. Only those qualified and in attendance may vote. Election results can be declared by acclamation if only one nominee is submitted for any given office. A majority vote (more than half of the ballots cast) is required to be elected to any office. If a majority is not obtained in the first round, multiple rounds of balloting may be necessary. Ties shall be determined by a coin toss. Precinct hosts shall designate two or more non-candidate ballot counters and inform each candidate they may provide a poll watcher. 18 all rights reser ved ©2012
  • 21. PRECINCT OFFICER DUTIES Chair: Conduct next Caucus meetings in 2012 & 2013 and direct party affairs within the precinct. Assist the County Central Committee by direct- CAUCUS PROCESS ing party affairs with in the precincts. These activities could include: Recruit party volunteers, assist the county party chair, keep precinct mem- bers informed, assist Party campaigns and nominees, organize direct Get- Out-The-Vote campaigns, serve on the County Central Committee and attend party meetings. Vice-chair: Assist the Precinct Chair with all of his/her assignments, par- ticularly with the Voter ID and Get-Out-The-Vote efforts. Attend the County Central Committee meetings when the Chair cannot. Secretary: Keep accurate records, minutes, and lists for the precinct. Treasurer: Keep accurate and detailed financial records for the precinct, including all revenue and expenditures. The term of service for all positions is two years. If desired, the positions of Precinct Secretary and Treasurer may be combined into one office. Remember, precinct officers must be or become registered affiliated Republicans on their voter registration forms. PRECINCT CAUCUS MEETING TRAINING MANUAL 19
  • 22. DEMOCRATIC PARTY: THE PROCESS DEMOCRATIC PARTY:THE PROCESS (Source: Utah State Democratic Party) Who can participate in the Democratic Caucuses? You must live within the precinct/legislative boundaries of your caucus meeting, be registered to vote and be at least 18 years old by the November election.You may be registered to any political party or you may be unaffiliated and still participate or be elected. Who runs the meetings? The current or acting Precinct Caucus Chair shall conduct the entire meeting, even if a new Precinct Chair is elected at that meeting. Caucus meeting agenda, rules and procedure The Precinct Caucus meeting agenda, rules and procedures are deter- mined by each individual County Party organization. (See pg. 30-32 for County Party contact information) State and County Delegates County and State delegates will be elected in the 2012 Precinct Caucus Meetings. The number of county delegates per precinct is determined by the County party.You can get this information for your precinct by calling your precinct or County chair. All Delegates are elected for two years.You are expected to attend con- ventions both in 2012 and 2013. Become familiar with Democratic issues and candidates. Following the Party caucuses, the candidates may contact you to gain support. It is important that you be well informed so you can make smart choices. Remember, you represent the other Democrats in your precinct. If you cannot attend the meeting, you can still be nominated and elected if you provide a letter in advance to the Precinct Chair stating that you would like to be elected. 20 all rights reser ved ©2012
  • 23. Precinct Officer Duties Chair CAUCUS PROCESS Precinct Chairs are members of the County Party Central Committee, which is the policy making body of the County Party. As Chair you are expected to attend County Central Committee meetings, and assist with other duties as requested by County Party Officers. Submit names of persons willing to serve as Election Judges, giving preference to active Democrats. Help Democratic Party candidates campaign in your precinct. Recruit campaign volunteers. Be prepared to host the next Precinct Caucus or find someone who will. Vice Chair Precinct Vice Chairs are also members of the County Party Central Committee, which is the policy making body of the County Party. As Vice Chair you are expected to attend County Central Committee meetings. Assist the Precinct Chair with their duties. In the absence of the Chair, assume the duties of the Chair. If the Chair should give up the position, then the Vice Chair shall become Chair. Secretary Keep a list of all known Democrats in your precinct. Inform other Democrats in your precinct of Party meetings, events and encourage them to attend. Help the Chair organize Democrats in your precinct to be campaign volunteers. Treasurer While it is unusual, under party rules precincts may raise funds for the support of the Party and its candidates.To prevent having to fulfill legal reporting requirements yourself, we suggest that you ask the County Party Treasurer to manage the funds and handle the reporting tasks.The County Party Treasurer could deposit the funds for your precinct and write checks for disbursements as needed. Note: See pg. 22 for definitions of a nominating vs. organizing convention. PRECINCT CAUCUS MEETING TRAINING MANUAL 21
  • 24. B A SI C D E F I N I T IONS Politics – Practice and exercise of influence for a cause or on behalf of another person, group or interest Precinct – Geographical area with no more than 1,000 voters Caucus – A meeting, usually for a political purpose Precinct Caucus – A meeting of the members of a political party to make policy decisions and select delegates who will choose candidates for office.These meetings take place every 2 years on even numbered years. Sometimes referred to as: Precinct meeting, mass meeting, neighborhood gath- ering and neighborhood caucus. Delegate - Person elected at the caucus meeting who votes at the Party conventions to choose candidates to represent the Party in the elections. Delegates also vote on the party’s platform and other business. Nominating Convention – Occurs in even-numbered years for delegates to elect the party’s nominees to run in the primary and general elections against the other party’s candidates Organizing Convention – Occurs in odd-numbered years to elect political party leaders, review party platforms and organizing documents. Precinct Officers - Chair,Vice-Chair, Secretary,Treasurer (see pg. 16-21) Leg – Slang for Legislative. Pronounced ledge, as in the prefix leg, not leg the body part. Leg. Chair – The person appointed by the county party to organize the legislative district in which they live.They are often the ones responsible for picking the location of the caucus meetings, communicating and slotting delegates and working with potential candidates. Partisan – Being affiliated with a political party. Partisan Politics – Politics that require an affiliation with a political party. Examples: Governor, U.S. Senate, U.S. House. Non-partisan - Not affiliated with a specific political party. Examples: municipal (city) elections, initiatives, bond elections, referendums, school board. 22 all rights reser ved ©2012
  • 25. Grassroots – Refers to the underlying support and organization of a political campaign at the local and often individual level, including: the vol- unteers, the strategy to make personal contacts, the organizational system CAUCUS PROCESS in place that supports the activities the campaign does to reach out to vot- ers. A good political structure must have strong neighborhood roots, which is the foundation of a good campaign. Primary Elections – Held when one candidate does not receive 60% of delegates voting at their party conventions. Primary elections are used to narrow the candidate field to one from each party. District – The geographical area that an elected official represents.These districts are often created by the State Legislature, every 10 years in con- junction with the national census, unless they follow established boundaries such as a city, county or state. State races– Refers to political contests within the State of Utah. Statewide offices are those in which candidates run in all 29 counties, (ie Governor). Others have smaller established districts such as the State House of Representatives. Federal races- Refers to political representatives for Utah on the National level. Utah has six federal representatives: 2 U.S. Senators; 4 members of Congress. County races – Refers to partisan elections in each of the 29 counties that have county-wide jurisdiction. Municipal races – Refers to non-partisan elections in cities. GOTV – Get Out The Vote. A political term referring to the process, organization and strategy that a campaign is using to make sure their supporters get out and vote for them on Election Day. Targeting – Refers to a process of choosing who is most likely to vote for the candidate. Good campaigns will use their resources communicating with those most likely to be persuaded and interested in voting for them. PRECINCT CAUCUS MEETING TRAINING MANUAL 23
  • 26. B A SI C D E F I N I T IONS Re-districting – The process of redrawing political boundary lines for Federal, State, and County districts based upon changes or shifts in population, usually with a good dose of political jockeying to create the best districts for the party in control.This occurs every 10 years after the National Census. Consolidation – When multiple precincts in a legislative district meet at one location i.e. school.They will meet first as the large group for party business and then break into small precinct groups (i.e. individual class- rooms) to elect delegates and precinct officers. Multiple round voting – If no candidate receives a majority vote in the first round, the candidates with the most votes advance to additional rounds of voting until a winner is determined. Instant-runoff (or preferential voting) – This is a voting system where delegates or voters rank candidates in order of preference.The first-choice candidate on each ballot receives one vote. If a candidate secures a majority of votes cast, that candidate wins. If no candidate secures a majority of the votes, the candidate with the fewest votes is eliminated, and a new round of counting (not voting) takes place based on ranked preference. Elimination of candidates with the fewest votes continues until one of the remaining candidates receives a majority of the votes. So because you only fill out one ballot – one time, the trick is not only who receives your first vote, but your second, third and so on. Early Voting – Voting is not just open on Election Day anymore. Voters can begin voting early up to 2 weeks before Election Day at designated early voting locations. Contact your county clerk for the early voting locations, dates, and times. (See pg 33-34) Vote By Mail – Voters now have options. • Are you sick of going to the polls to vote? You can now vote by mail from your kitchen table every election. Simply request a permanent vote by mail ballot from your county clerk and they will mail you a ballot 2 weeks in advance of every election. Fill it out and mail it back. • Are you going to be out of town Election Day? Request a vote by mail ballot from your county clerk and vote before you go. (See pg 33-34) 24 all rights reser ved ©2012
  • 27. NOTES CAUCUS PROCESS PRECINCT CAUCUS MEETING TRAINING MANUAL 25
  • 28. 2012 C AL E N DAR OF IMPORTA NT DATES JANUARY 23 2012 Legislative Session Begins 31 County Clerk finalizes Precinct boundaries FEBRUARY 1 Republican Legislative Breakfast 15 Republican State Convention Rules Available MARCH 1 State Elections Office Certifies Precinct Boundaries 8 Legislative Session Ends 9 Declaration of Candidacy Opens 13 Democratic Caucus Night Box Elder County Democratic Convention Garfield County Democratic Convention Piute County Democratic Convention Rich County Democratic Convention San Juan County Democratic Convention 15 Declaration of Candidacy Closes 15 Republican Caucus Night 16-17 Carbon County Democratic Convention* Emery County Democratic Convention* Grand County Democratic Convention* 20 Democratic Party Jubilee 20 State Convention Booth Draw at 11am 21-24 Wayne County Democratic Convention* Sevier County Democratic Convention* Kane County Democratic Convention* Beaver County Democratic Convention* 26 all rights reser ved ©2012
  • 29. MARCH (continued) 22 Rich County Republican Convention 23 Summit County Republican Convention Wasatch County Republican Convention 24 Iron County Democratic Convention* Washington County Democratic Convention* 24 Daggett County Republican Convention Uintah County Republican Convention Duchesne County Republican Convention 27 Grand County Republican Convention CALENDAR San Juan County Republican Convention 27-28 Uintah County Democratic Convention* Duchesne County Democratic Convention* Daggett County Democratic Convention* Wasatch County Democratic Convention* 28 Last Day for Governor to Sign or Veto Bills 28 Piute County Republican Convention 28 Wayne County Republican Convention 29 Sevier County Republican Convention 29 San Pete County Republican Convention APRIL 2 Juab County Republican Convention 3 Garfield County Republican Convention Box Elder County Republican Convention 4 Tooele County Democratic Convention* 4 Emery County Republican Convention Carbon County Republican Convention 5 Morgan County Democratic Convention 6 Kane County Republican Convention PRECINCT CAUCUS MEETING TRAINING MANUAL 27
  • 30. 2012 C AL E N DAR OF IMPORTA NT DATES APRIL (continued) 7 Cache County Democratic Convention* Weber County Democratic Convention* Davis County Democratic Convention* Utah County Democratic Convention 7 Washington County Republican Convention Iron County Republican Convention Beaver County Republican Convention 10 Juab County Democratic Convention San Pete County Democratic Convention Millard County Democratic Convention 10 Tooele County Republican Convention 11 Cache County Republican Convention 12 Weber County Republican Convention Morgan County Republican Convention 13 Davis County Republican Convention 13-14 Summit County Democratic Convention 14 Salt Lake County Democratic Convention* 14 Salt Lake County Republican Convention Utah County Republican Convention 17 Millard County Republican Convention 20 Republican Pre- Convention Dinner Fundraiser 21 State Republican Convention 21 State Democratic Convention 23 Parties certify Candidates for Primary 25 Lt. Governor certifies Candidates to Clerks 28 all rights reser ved ©2012
  • 31. MAY 7 Last day a veto-override session may begin 8 Normal effective date for legislative bills 12 Ballots mailed to the Military 29 Mail in voter registrations due for Primary Election JUNE 12 Early Voting Begins 22 Early Voting Closes 26 Primary Election CALENDAR JULY-SEPTEMBER Campaigning continues OCTOBER 9 Mail in voter registrations due for General Election 23 Early Voting begins NOVEMBER 2 Early Voting closes 6 General Election *Tentative dates available at time of print. Contact State Party’s for more current information. www.utahdemocrats.org or www.utgop.org (see pg. 35) PRECINCT CAUCUS MEETING TRAINING MANUAL 29
  • 32. DEMOCRATIC PARTY COUNTY CHAIRS County Name Website Contact Email Beaver Currently Open beaver.utdem.org Box Elder Currently Open boxelder.utdem.org/ Cache Vince Wickwar cachedemocrats.blogspot.com/ (435) 512-1124 vincent.wickwar@ gmail.com Carbon Jason Llewelyn carboncountydemocrats.org/ (435) 650-1918 Daggett David Hughes daggett.utdem.org Davis Brett Garner daviscountydemocraticparty. (801) 573-4759 brettlg@gmail.com blogspot.com/ Duchesne Roland Uresk duchesne.utdem.org (435) 671-2882 ruresk@aol.com Emery Gary Petty emery.utdem.org (435) 286-2395 roxey@etv.net Iron Douglas Hawks www.ironcountydemocrats (435) 868-1024 doughawks@gmail.com .com/ Juab Currently Open juab.utdem.org Kane Caralee Woods www.kanedems.org/ (435) 689-1095 cgwoods@hughes.net Millard Edgar Phillips millard.utdem.org (435) 757-2686 Morgan Ray Worthen morgan.utdem.org (801) 876-2572 ray.worthen@att.net Rich Currently Open rich.utdem.org Salt Lake Mary Bishop www. slcountydems.com (801) 910-4620 marybishop4@ comcast.net San Juan Currently Open sanjuan.utdem.org Sanpete Debra Fraser sanpete.utdem.org (801) 631-3883 dfraser53@yahoo.com Sevier Charice Black sevier.utdem.org (435) 896-8121 cblack5n06@yahoo.com Summit Glenn Wright www. summitt.utahdem.org (435) 615-1417 wright.glenn@gmail.com Tooele John Odonnell tooeledemocrats.org/ (435) 830-5490 tooeledemocrats.org Uintah Megan Risbon uintah.utdem.org (801) 891-7445 meganrisbon@gmail.com Utah William www.utahcountydems.com (337) 499-9220 willmatheson@ Matheson utahcountydems.com Wasatch Rudi Kohler wasatch.utdem.org (435) 671-3183 rudikohler@msn.com Washington Dorothy www.thewashingtondems Engelman .com Wayne Carol Gnade wayne.utdem.org (435) 425-3099 carolgnade@gmail.com Weber Steven Olsen www.weberdemocrats.org (801) 731-3881 olsensl@aol.com **Chairs are subject to change- contact State Party for updates. See pg. 35. 30 all rights reser ved ©2012
  • 33. REPUBLICAN PARTY COUNTY CHAIRS County Name Website Contact Email Beaver Toni Rollins county.utgop.org/beaver (435)387-5558 trollins@netutah.com Box Elder Tom Peterson county.utgop.org/boxelder (435) 723-1293 tpeterson@yahoo.com Cache Boyd Pugmire county.utgop.org/cache (435) 755-7663 boydmayor@ hotmail.com Carbon Pete Yakovich county.utgop.org/carbon (435) 637-4517 pete.yakovich@ gmail.com Daggett Chad Reed (435) 784-3576 clreed@dsdf.org Davis Rusty Cannon county.utgop.org/davis (801)294-4518 rustycannon@gmail.com Duchesne Brooks Snow county.utgop.org/duchesne (435)722-2446 bsnow@ubtanet.com Emery Bill Dellos county.utgop.org/emery (435) 748-2488 trainmaster@etv.net Garfield Elaine Baldwin county.utgop.org/garfield (435) 676-2403 elainebaldwin@ gmail.com Grand Jeramy county.utgop.org/grand (435) 260-0084 jermandmary@ McElhaney frontiernet.net Iron Dorian Page county.utgop.org/iron (435) 590-7726 page@suu.edu Juab Connie Smith county.utgop.org/juab (435) 623-1572 conniesmith2010@ ymail.com Kane Mac Robinson county.utgop.org/kane (435) 644-8973 CONTACT INFO Millard Peter county.utgop.org/millard (435) 857-2555 petergreathouse@ Greathouse netscape.net Morgan Lars Birkeland county.utgop.org/morgan (801) 876-3991 larsleifbirk@hotmail.com Piute Bill Sudweeks county.utgop.org/piute (435) 326-4314 bssuds@yahoo.com Rich Cloyd Cornia county.utgop.org/rich (435) 793-4578 cloydcornia@yahoo.com Salt Lake Julie Dole county.utgop.org/saltlake julieanndole@gmail.com San Juan Al Clarke county.utgop.org/sanjuan (435)678-3334 abclarke@frontiernet.net Sanpete Steven Clark county.utgop.org/sanpete (435)427-0561 stevec@cut.net Sevier Mark McIff county.utgop.org/sevier (435) 896-4461 mmciff@gmail.com Summit Henry Glasheen facebook.com/Summit (435) 615-9775 henryglasheen@ CountyRepublicans comcast.net Tooele Chris Sloan county.utgop.org/tooele (435) 840-5031 chrisgroup1@msn.com Uintah Joni Crane county.utgop.org/unitah joni@sbtnet.com Utah David Acheson utahcountygop.org/ (801)226-6250 dacheson@gmail.com Wasatch Aaron county.utgop.org/wasatch (435) 657-9544 Gabrielson PRECINCT CAUCUS MEETING TRAINING MANUAL 31
  • 34. REPUBLICAN PARTY COUNTY CHAIRS County Name Website Contact Email Washington Willie Billings county.utgop.org/washington (435) 635-0232 willieb31@gmail.com Wayne Stanley Wood county.utgop.org/wayne (435) 836-2772 county.utgop.org/wayne Weber Matthew Bell county.utgop.org/weber (801) 475-8771 mattbell@xmission.com **Chairs are subject to change- contact State Party for updates. See pg. 35. We’ve got to do a better job of getting across that America is freedom – freedom of speech, freedom of religion, freedom of enterprise.... Let’s start with some basics: more attention to American History, and a greater emphasis on civic ritual.” President Ronald Reagan 32 all rights reser ved ©2012
  • 35. C O U NTY C LERKS County clerks can help you determine whether you are a registered voter, find which precinct you’re in and tell you where you should go to vote. Beaver County Daggett County Grand County Paul B. Barton Vickie McKee Diana Carroll 435-438-6463 435-784-3154 435-259-1321 P.O. Box 392 P.O. Box 219 125 E. Center Beaver, UT 84713-0392 Manila, UT 84046-0219 Moab, UT 84532-2492 pbarton@beaver.state.ut.us vmckee@dagett.state.ut.us dcarroll@grand.state.ut.us beaver.utah.gov/ www.daggettcounty.org/ http://www.grandcounty utah.net/ Box Elder County Davis County Marla R.Young Steve Rawlings Iron County 1 S Main St 801-451-3213 David I.Yardley Brigham City, UT P.O. Box 618 435-477-8340 84302-2548 Farmington, UT 84025 P.O. Box 429 Tel. (435) 734-3393 rawlings@co.davis.ut.us Parowan, UT 84761-0429 Fax (435) 723-7562 www.daviscountyutah.gov/ david@ironcounty.net myoung@boxelder http://www.ironcounty.net/ county.org Duchesne County www.boxeldercounty.org/ Diane Freston Juab County 435-738-1100 Patricia Ingram P.O. Box 270 435-623-3410 CONTACT INFO Cache County Jill Zollinger Duchesne, UT 84021 160 N. Main 435-716-7150 dfreston@co.duchesne.ut.us Nephi, UT 84648-1412 179 No. Main Street, Ste. 102 duchesne.utah.gov/ pati@co.juab.ut.us Logan, UT 84321 http://www.co.juab.ut.us/ jill.zollinger@cachecounty.org Emery County http://www.cachecounty.org/ Brenda Tuttle Kane County PO Box 907 Karla Johnson Carbon County Castle Dale, UT 84513-0907 435-644-2458 Robert P. Pero Tel. (435) 381-5106 76 North Main 435-636-3224 Fax (435) 381-5183 Kanab, UT 84741-0050 120 East Main www.emerycounty.com/ clerkkj@kanab.net Price, UT 84501-3050 auditor/ www.kane.utah.gov/ robert.pero@carbon.utah.gov Brenda@co.emery.ut.us www.carbon.utah.gov/ Millard County Garfield County Norma Brunson Camille Moore 435-743-6223 435-676-8826 765 S. Highway 99, Ste. 6 P.O. Box 77 Fillmore, UT 84631-5002 Panguitch, UT 84759-0077 normab@email.utcourts.gov gcclerk@mountainwest.net millardcounty.com/ garfield.utah.gov/ PRECINCT CAUCUS MEETING TRAINING MANUAL 33
  • 36. COU N TY C L E RKS Morgan County Sanpete County Utah County Stacy Lafitte Sandy Neil Bryan E.Thompson 801-845-4011 435-835-2131 801-851-8128 P.O. Box 886 160 N. Main 100 East Center, Rm 3600 Morgan, UT 84050-0886 P. O. Box 100 Provo, UT 84606 slafitte@morgan-county.net Manti, UT 84642 bryant.ucadm@state.ut.us www.morgan-county.net/ sandycn@email.utcourts.gov www.co.utah.ut.us/ Piute County Sevier County Wasatch County Valeen H. Brown Steven C. Wall Brent R.Titcomb 435-577-2840 435-893-0401 435-654-3211 P.O. Box 99 P.O. Box 607 25 No. Main Junction, UT 84740-0099 Richfield, UT 84701-0607 Heber City, UT 84032-1827 valeenb@hotmail.com scwall@sevier.state.ut.us btitcomb@co.wasatch.ut.us www.piutecounty.org/ http://sevierutah.net/ www.co.wasatch.ut.us/ Rich County Summit County Washington County Becky Peart Kent H. Jones Kim C. Hafen 435-793-2415 435-336-3204 435-634-5712 20 South Main P.O. Box 128 197 E.Tabernacle P.O. Box 218 Coalville, UT 84017-0128 St. George, UT 84770-3473 Randolph, UT 84064-0218 kentjones@co.summit.ut.us kim.hafen@washco.utah.gov beckyp@email.utcourts.gov www.summitcounty.org/ www.washco.utah.gov/ www.richcountyut.org/ index.php Wayne County Salt Lake County Tooele County Ryan Torgerson Sherrie Swensen Marilyn K. Gillette 18 S Main St 385-468-7400 435-843-3140 P.O Box 189 2001 S. State 47 So. Main Loa, UT 84747 Street,#S1100 Tooele, UT Tel. (435) 836-1300 Salt Lake City, UT 84190 84074-2194 www.waynecnty.com/clerk.htm sswensen@slco.org mgillette@co.tooele.ut.us ryan@wco.state.ut.us clerk.slco.org/index.html www.co.tooele.ut.us/ Weber County San Juan County Uintah County Ricky Hatch Norm Johnson Mike Wilkins 2380 Washington Blvd 435-587-3223 435-781-5361 Ste. 320 P.O. Box 338 147 East Main Ogden, UT 84401-1456 Monticello, UT 84535-0338 Vernal, UT 84078-2643 Tel. (801) 399-8400 njohnson@sanjuancounty.org mwilkins@co.uintah.ut.us Fax (801) 399-8300 sanjuancounty.org/index.htm www.co.uintah.ut.us/ www1.co.weber.ut.us/Clerk _Auditor/ www.co.weber.ut.us 34 all rights reser ved ©2012
  • 37. STATE PARTY CONTACTS Utah State Democratic Party Green Party of Utah 825 N. 300 W. Suite C400 P.O. Box 2215 SLC, UT 84103 SLC, UT 84110 (801) 328-1212 (801) 679-1220 Fax: (801) 328-1238 utahgreens@greenpartyofutah.org http://utahdemocrats.org/ utdems@xmission.com Libertarian Party of Utah Liaison: Jim Dabakis, State Chair P.O. Box 526025 SLC, UT 84152 Utah Republican State Party (801) 565-1988 117 East South Temple Office: (801) 565-0894 SLC, UT 84111 www.lputah.org Toll Free: (800) 230-UTAH chair@lputah.org (801) 533-9777 Liaison: Jake Shannon, State Chair Fax: (801) 533-0327 www.utgop.org Constitution Party of Utah thomas@utgop.org P.O. Box 1215 Liaison:Thomas Wright, State Chair Bountiful, Utah 84010 (801) 566-0099 www.utah-constitution-party.org/ CONTACT INFO Liaison: David Perry, State Chair “Every county is renewed out of the unknown ranks and not out of the ranks of those already famous and powerful and in control.” President Woodrow Wilson PRECINCT CAUCUS MEETING TRAINING MANUAL 35
  • 38. QUI C K P OL I T I C A L L INKS Want to know your elected officials? Visit www.vote.utah.gov Want to track your 2012 candidates? Visit www.utahpolicy.com or www.elections.utah.gov Want to know what your legislators are up to? Visit www.le.utah.gov “Elections belong to the people. It is their decision. If they decide to turn their back on the fire and burn their behinds, then they will just have to sit on their blisters.” Abraham Lincoln 36 all rights reser ved ©2012
  • 39. 2012 OF FICES UP FO R ELEC TIO N United States Representative (Districts 1, 2, 3 & 4) Term: A U.S. Representative holds office for two years beginning on the 3rd day of January, unless, by law a different day is appointed. Qualifications: To be eligible for U.S. Representative from Utah a person must be 25 years old at the time the oath of office is taken, a U.S. citizen for 7 years, and a resident of Utah when elected. Governor and Lt. Governor Term: The governor and lieutenant governor hold office for four years beginning on the first Monday of January after the election. Qualifications: To be eligible for governor or lieutenant governor a person must: a) be 30 years of age or older at the time of the election b) have been a resident citizen of the state for five years preceding the election c) be a qualified voter: Qualified voter: 1) U.S. Citizen, 2) a resident of Utah for at least 30 days prior to the next election, 3) at least 18 years old by the next election, and 4) their principal place of residence is in a specific voting precinct in Utah. United States Senator Term: A United States Senator holds office for six years beginning on the OTHER 3rd day of January, unless, by law a different day is appointed. Qualifications: To be eligible for U.S. Senator from Utah a person must: a) be 30 years old at the time the oath of office is taken b) a U.S. citizen for nine years and, c) an inhabitant of Utah when elected. PRECINCT CAUCUS MEETING TRAINING MANUAL 37
  • 40. 2012 O F F I C E S U P F OR EL ECT ION Utah Senate Districts: 1, 6, 7, 8, 10, 13, 14, 16, 19, 20, 23, 24, 25, 27, 28*, 29 Term: A state senator holds office for four years beginning on the first day of the annual general session after the election. * Due to midterm vacancy, the candidate elected in this district will serve only a two-year term.The district will be up for re-election again in 2014. Utah House of Representative Districts: Districts 1-75 Term: A state representative holds office for two years beginning on the first of January after their election. Qualifications for Utah Legislature: To be eligible for the Utah Legislature a person must be a U.S. Citizen at the time of filing, 25 years old at the filing deadline time, three-year resident of Utah at the filing deadline time, and be a resident for 6 months of the senate or representa- tive district from which elected at the filing deadline time. No person hold- ing any public office of profit or trust under authority of the United States, or of this State, shall be a member of the Legislature (provided, that appointments in the State Militia, and the offices of notary public, justice of the peace, United States commissioner, and postmaster of the fourth class, shall not, within the meaning of this section, be considered offices of profit or trust). Candidates must also be a qualified voter. A qualified voter is a U.S. Citizen, a resident of Utah for at least 30 days prior to the next elec- tion, and at least 18 years old by the next election and their principal place of residence is in a specific voting precinct in Utah. 38 all rights reser ved ©2012
  • 41. Utah School Board Districts: 1*, 4, 7, 8, 10, 11, 12, 13, 15 Term: 4 years Qualifications: A candidate must be and remain a registered voter in the board district from which the member was elected or appointed and must maintain his/her primary residence within the board district from which the member was elected or appointed. No person serving as member of the State School Board shall also serve as an employee of the Utah State Office of Education, or the Utah State Office of Rehabilitation. Process: The Governor appoints nominating committees for each school district by May 1.The Governor will designate one member to serve as chair of the committee.The Lt. Governor will then submit a list of all indi- viduals who filed a declaration of candidacy to the chair of the nominating committee by June 1.The nominating committee then has until August 1 to submit a list of up to five, but no fewer than three candidates for the State Board of Education to the Governor.The Governor will select two of these candidates to be placed on the ballot by September 1. “You cannot be... an active spectator. We have too many high sounding words, OTHER and too few actions that correspond with them.” Abigail Adams, to her husband John PRECINCT CAUCUS MEETING TRAINING MANUAL 39
  • 42. N OT E S 40 all rights reser ved ©2012
  • 43. HOW D O I RE GI ST E R TO VOT E HOW DO I REGISTER TO VOTE In order to register to vote in Utah you must: • be at least 18 years old, • a U.S. Citizen • and a resident of Utah for at least 30 days. “Politics ought to be the part-time You must re-register only if you: • Move or • Change your name, or profession of every citizen who would “One person can make a difference and • Wish to affiliate with a different party. protect the rights and privileges of free every person should try.” If you meet the requirement to be a registered voter, there are several people and who would preserve what is John F. Kennedy good and fruitful in our national heritage.” ways to fill out the required paper work. • Online. Voter registration forms can be found at www.vote.utah.gov or from your local county clerk’s website. If you don’t want to register Dwight D. Eisenhower online, simply print out the form and mail it in. Don’t forget the postage. • In-Person. Individuals can register to vote at any county clerk’s office up until 15 days before the election. (Registrations received less than 30 days before the election will not be eligible for early voting.) Voter Registration Deadlines Remember voter registration forms must be mailed my Tuesday, May 29, 2012 to vote in the Primary Election and Tuesday, October 9, 2012 to vote in the General Election. If you miss the mail in deadline you can still register in-person at the county clerk’s office and online at www.vote.utah.gov up to 15 days before the election. Remember! Don’t forget to take a valid ID to the polls on Election Day!!!
  • 44. NOTE: Candidates who receive 60% or more of the delegate votes in convention move directly to the general election; if that does not happen the top 2 vote getters Political Process move to a primary election Precinct Caucus Meeting thru General Election COUNTY CONVENTION Delegates: PRIMARY ELECTION ELECTED COUNTY DELEGATES 2012 • Nominate or narrow the party’s candidates for State June 26, 2012 House, State Senate and County officials NOTE: if a district covers multiple counties (i.e. state senate) • Vote on races that did not get settled by delegates from all the counties vote together at the state convention delegates at conventions • Approve party platform; vote on amendments • Any registered voter may vote in the Democratic Primary • Must be a registered Republican to vote as a delegate at Republican convention • Must be a registered Republican to vote • Rules vary by party, check with party officials for qualifications in the Republican Primary Precinct Caucus Meeting 2013 • Nominate and elect party officers Democrats: Tuesday March 13 • Approve party platform; vote on amendments 7:00pm Republicans: Thursday March 15 7:00pm • Elect 1, 2 or 3 delegates from every precinct to attend conventions • Must be at least 18 years old by the November election and meet party requirements S TAT E C O N V E N T I O N GENERAL ELECTION Delegates: 2012 • Nominate or narrow the party’s candidates for State House, November 6, 2012 State Senate, statewide offices, US Senate and US Congress • Every registered voter may vote • Elect national delegates to attend the National Party convention to determine the party's choice on who will be the next on all offices up for election; ballot presidential candidate initiatives, referendums and • Approve party platform; vote on amendments constitutional amendments • Must be a registered Republican to vote as a delegate at Republican convention Visit party websites for caucus ELECTED STATE DELEGATES • Rules vary by party, check party official for qualifications locations: 2013 http://utahdemocrats.org • Nominate and elect party officers http://www.utgop.org • Approve party platform; vote on amendments
  • 46. A PUBLICATION BY THE E XORO G ROUP 10 WEST 100 SOUTH , SUITE 300 SALT LAKE CITY, UT 84101 801.537.0900 A L L R I G H T S R E S E RV E D . C O P Y R I G H T 2012.