2. Index
Distant Calls
File Sharing
Internal Communication - Google Apps
Knowledge Transfer
Scheduling
Project Management
IT Tools RPs 2012 | IT Committee | it-chair@esn.org, webteam@esn.org
3. Distant calls
Skype
• most commonly used, everyone has an account
Google hangout
• up to 10 people visible, connected to your Google
account, can be combined with Google Apps
zoom.us
• easy setup, up to 12 people visible, login with
Facebook or Google
ooVoo
• up to 12 people visible, video call recording, sign up
with Facebook
IT Tools RPs 2012 | IT Committee | it-chair@esn.org, webteam@esn.org
4. File Sharing
Dropbox
• 2GB free space
• Space race – extra free space with your university email
Google Drive
• 5GB free space
• You just need a Google account
• Can be combined with Google Apps
IT Tools RPs 2012 | IT Committee | it-chair@esn.org, webteam@esn.org
5. Internal Communication – Google Apps
Associate Gmail, Google
Groups, Calendar, Talk, Docs and Sites under a
custom domain name. (e.g. using esn.org create
emails@esn.org for your users)
Free up to 10 members
Easy management
IT Tools RPs 2012 | IT Committee | it-chair@esn.org, webteam@esn.org
6. Knowledge Transfer
Create your own wiki space to share
documentation and best practices with your
fellow ESNers
• Google Sites
• Docuwiki << can be used with Galaxy account
• Wikispaces
• Mediawiki
IT Tools RPs 2012 | IT Committee | it-chair@esn.org, webteam@esn.org
7. Scheduling
Doodle
• Create a poll
• Decide on a date and time for an event
• Login with Google or Facebook
IT Tools RPs 2012 | IT Committee | it-chair@esn.org, webteam@esn.org
8. Project Management
Asana
• Organize your projects, assign tasks, get notified for
everything in your email
• Teams of up to 30 members
• Login with Google
Trello
• Organize your projects into boards.
• See easily what is being worked on, who is working on
what, and where something is in process.
• Login with Google
IT Tools RPs 2012 | IT Committee | it-chair@esn.org, webteam@esn.org
9. SHARE WHAT YOU ARE USING!
Thank you for your attention, share best practices!
IT Tools RPs 2012 | IT Committee | it-chair@esn.org, webteam@esn.org
