The document provides guidelines for major/minor projects undertaken by students at Kathford International College of Engineering and Management. It outlines the procedures for project group formation, proposal defense, mid-term defense, and final defense. Requirements are specified for proposal reports, mid-term progress reports, and final reports, including required sections, formatting, and content. Guidelines are also given for report formatting, numbering schemes, and contents for proposal, mid-term, and final reports.

1. Major/Minor Project Guidelines
Compiled By: Er. Saban Kumar K.C., Project Coordinator (BEX)
1
Minor Project/Major Project
Course Code: EX645, EX707
Year: BEX-III/I, IV/I
Project is one of the subjects of four year Bachelor’s degree in Engineering. Here a student
needs to form a group and plan and complete a work (system design, development, study,
simulations, survey, feasibility study, economic analysis, detailed design, etc according
to individual department) under the supervision of a supervisor. The group needs to
prepare written reports and give oral presentation. Each member of the group will be
evaluated individually.
Procedure
Formation of Group
Each group should consist of 3-4 students and they should have equal participation. The
group should inform to the department with written application to access the facilities
provided by college.
Proposal Defense
The group should do a number of literature reviews and select a topic for the Project. The
group should submit a proposal to the department within stipulated timeframe provided
by the department and should give oral defense too.
Mid-Term Defense
The group should prepare a written report under the guideline within the timeframe
provided by the Department. The group should give oral presentation and face viva to
supervisor and his committee.
Final defense
The group should prepare a written report under the guideline and deadline provided by
the Department. The group should give oral presentation, viva and project demonstration
to external examiner and supervisor.

2. Major/Minor Project Guidelines
Compiled By: Er. Saban Kumar K.C., Project Coordinator (BEX)
2
Proposal Report Contents
Cover page
Abstract
Table of Contents
List of Figures
List of Tables
Acronyms/List of Abbreviations
1. Introduction
1.1 Background
1.2 Problem Statement
1.3 Objectives
2. Literature Review
3. Feasibility Study
3. Project Methodology
3.1 Block diagram of proposed system
3.2 Description of working flow of proposed system
4. Implementation Plan
4.1 Schedule (Gantt chart)
4.2 Hardware and Software requirements
4.3 Cost Estimation
5. Expected Outcomes
6. References

3. Major/Minor Project Guidelines
Compiled By: Er. Saban Kumar K.C., Project Coordinator (BEX)
3
KATHFORD INTERNATIONAL COLLEGE OF
ENGINEERING AND MANAGEMENT
Balkumari, Lalitpur
A
Minor/Major Project Proposal
On
“Project Title Here”
[Subject Code: 123456]
Project Members
Abc Surname (XX/BCT/20 XX)
Acb Surname (XX/BCT/20 XX)
Xxd Surname (XX/BCT/20 XX)
Xyz Surname (XX/BCT/20 XX)
DEPARTMENT OF COMPUTER AND ELECTRONICS &
COMMUNICATION ENGINEERING
LALITPUR, NEPAL
OCTOBER, 2017

4. Major/Minor Project Guidelines
Compiled By: Er. Saban Kumar K.C., Project Coordinator (BEX)
4
Abstract: This is the most important part of the proposal because it is the reviewer’s first
impression. Even though it appears at first, write it at last because it is the summary of
the proposal. Abstract is a concise description of project covering objectives, need,
methodology and dissemination plans. It should identify the expected outcomes of the
project. An ideal abstract should be less than 500 words and fit in one page. Abstract
contains:
• The problem statement;
• The project’s objectives;
• Key project activities; and
• The total project budget.
• Keywords: the internet searchable words
Background: Background of the project will be stated here. Elaborate on why you are
doing this project.
Problem Statement: Well-documented description of the problem to be addressed and
what it is important. Elaborate on what are the problems in existing system.
Objectives: Indicate the expected outcomes of the project, preferably in measurable
terms. This shows what you will do, for whom, by how much and by when. When the
project is completed, you will be able to evaluate it and determine whether the project
succeeded or not in achieving its objectives. Identify short-term and long-term objectives
Literature Review: In this section you should describe literature that you studied before
making final decision about doing this project work. You should be able to list similar
work that have already been done and the outcome of those works. References should be
given while citing the algorithms, principles, theories, works, results outcome etc.
Feasibility Study: While doing the project various unexpected problems may arise. So
you should be able to predict them. Feasibility study is about the evaluation of
sustainability of your project from the different prospect of cost, technology and
equipment, academic knowledge and time.
Methodology: How will you be doing it? It is the critical part of the proposal and is the
longest part and worth the most points. It is a plan of action for how the objectives will
be achieved. This section usually starts with a description of the overall approach, its
relevance, effectiveness and innovativeness. Then it gives details on methodology, the
population being addressed and how anticipated problems will be managed.

5. Major/Minor Project Guidelines
Compiled By: Er. Saban Kumar K.C., Project Coordinator (BEX)
5
Schedule (Gantt chart): Describe how long specific tasks or components of the project
will take. Include graphical chart representation.
Hardware/software requirements: List the required hardware/software that the project
going to use.
Cost Estimation: Show the overall cost of the project.
Expected Outcomes: State about what may be the result.
Reference- IEEE Style
[University paper with two authors]
[1] R. Gowarishankar and M. F. Demirkol, “Adaptive M-QAM Modulation for MIMO
Systems”, IEEE 2005, University of Hawaii at Manoa, Honolulu, USA, 2005
[Proceeding of Conference]
[2] A. Svensson, “An Introduction to Adaptive QAM Modulation Schemes for Known
and Predicted Channels”, Proceedings of the IEEE | Vol. 95, No. 12, December 2007
[Book]
[3] T. S. Rappaport, “Wireless Communications: Principles and Practice” Second Edition,
Prentice Hall, 2003
[Website or Document from any electronic source]
[4] Quantil, "Data Transmission – Parallel vs Serial," 2017. [Online]. Available:
https://www.quantil.com/content-delivery-insights/content-acceleration/data-
transmission/.
Report format guidelines
Your report should meet following standards:
Font Name: Times New Roman
Font Size: 12 pt (for normal text)
Left Margin: 1.5 inch
Right Margin: 1 inch
Top Margin: 1 inch
Bottom Margin: 1 inch
Header and Footer: 0.5 inch
Line Spacing: 1.5
All the text should be justified.
Before Paragraph: 6 Pt
Heading should be in following standard
1. Heading1 (16 pt, Bold)
1.1 Heading2 (14 pt, Bold)

6. Major/Minor Project Guidelines
Compiled By: Er. Saban Kumar K.C., Project Coordinator (BEX)
6
1.1.1 Heading3 (13 pt, Bold)
1.1.1.1 Heading4 (12 pt, Bold)
Numbering sections, subsections, equations, figures etc:
A word on numbering scheme used in the project is in order. It is common practice to use
decimal numbering in the project. If the chapter number is 2, the section numbers will be
2.1, 2.2, 2.3 etc. The subsections in section 2.2 will be numbered as 2.2.1, 2.2.2 etc. Unless
essential, it is not necessary to use numbers to lower levels than three stages.
Similarly, it is useful and convenient to number the figures also chapter-wise. The figures
in chapter 4 will be numbered as Figure 4.1: Figure Name, Figure 4.2: Figure Name etc.
This helps you in assembling the figures and putting it in proper order.
Similarly, the tables are also numbered as Table 4.1: Table Name, Table 4.2: Table Name
etc. All figures and tables should have proper captions. Usually the figure captions are
written below the figure and table captions on top of the table. All figures should have
proper description by legends, title of the axes and any other information to make the
figures self-explanatory.
The same numbering scheme can be used for equations also. Only thing to be remembered
is that references to the figures are made like Figure 4.2: Figure Name and equations as
Eqn (5.8).
Chapters – The main text will be divided into several chapters and each chapter may be
further divided into several divisions and sub-divisions as per the requirement.

7. Major/Minor Project Guidelines
Compiled By: Er. Saban Kumar K.C., Project Coordinator (BEX)
7
Mid Term- Progress Report Contents
Cover page
Abstract
Table of Contents
List of Figures
List of Tables
Acronyms/List of Abbreviations
1. Introduction
1.1 Background
1.2 Problem Statement
1.3 Objectives
2. Literature Review
3. Project Methodology
3.1 Block diagram of the system
3.2 Description of working flow of the system
4. Work Completed
5. Work in Progress
5. Conclusion
6. References
Important Notes:
 Students should add sub-section such as Design of circuit, Simulation graphs, figures
& description of some experimental work in “Work Completed” section.
 Students should mention about the tasks you are currently working on and tasks
remained to do in “Work in Progress” section.

8. Major/Minor Project Guidelines
Compiled By: Er. Saban Kumar K.C., Project Coordinator (BEX)
8
Final Report Contents
Cover page
Inner cover page
Copyright
Page for External, Supervisor & Coordinator
Departmental acceptance
Acknowledgement
Abstract
Table of Contents
List of Figures
List of Tables
Acronyms/List of Abbreviations
1. Introduction
1.1 Background
1.2 Problem Statements
1.3 Objectives
1.3.1 Main objective
1.3.2 Specific objectives
1.4 Scopes and Applications
2. Literature Review
2.1 Historical background
2.2 Review of related literatures
2.3 Review of existing systems
3. Methodology
3.1 Flow diagram of methodology adopted (with description)
3.2 Block diagram of the system (with description)
3.3 Flow chart of the system (with description)
4. Hardware and Software Requirement
4. Results and Discussion
5. Conclusion
6. Limitation and Future Enhancement
7. References
Appendices
Note: Result should contain results of simulation (Proteus Snapshots) and hardware
testings (Output) of the designed system. Design of circuit, simulation graphs, figures,
images of system, and important datasheets of hardware components should be included
in Appendices section in relevant appendix.