Sap -how to start fico must see

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SAP - FI NOTES
INDEX - CUSTOMIZING

How to Start the Server
Define Company
Define Company Code
Assign Company Code to Company
Define Business Area
Define Chart Of Accounts
Assign Company Code to Chart Of Accounts
Define Account Group
Define Retained Earning Account
Define Fiscal Year Variant
Assign Company Code to Fiscal Year Variant
Posting Periods
Assign Variants to Company Code
Open & Close Posting Period
Define Document Type & Number Ranges
Define Tolerance Groups
Define Tolerance Groups for Employees
Define Field Status Groups
Enter Global Parameters
Assign Field Status Variant to Company Code Or Vice Versa.
How to Create a Session
Define Consolidated Business Area
Assign Business Area to Consolidating Business Area
Maintain Financial Management Area
Assign Company Code to Fm Area



TRANSACTION CODES
CUSTOMIZING
1 OXO2 Define Company
2 Ox03 Define Company Code
3 Ox16 Assign Company Code to Company
4 OXO3 Define Business Area
5 OBY7 Define Chart Of Accounts
6 OB62 Assign Company Code to Chart Of Accounts
7 OBD4 Define Account Group
8 OB53 Define Retained Earning Account
9 OB29 Define Fiscal Year Variant
10 OB37 Assign Company Code to Fiscal Year Variant
11 OBBO Posting Periods
12 OBBP Assign Variants to Company Code
13 OB52 Open & Close Posting Period
14 FBN1 Define Document Type & Number Ranges
15 OBA0 Define Tolerance Groups for GL Accounts
16 OBA4 Define Tolerance Groups for Employees
17 OBC4 Define Field Status Groups
18 OBY6 Enter Global Parameters
19 OBC5 Assign Field Status Variant to Company Code Or Vice Versa.
20 Define Consolidated Business Area
21 Assign Business Area to Consolidating Business Area
22 Maintain Financial Management Area
23 Assign Company Code to Fm Area



HOW TO START THE SERVER
Double Click on SAP R/3 Management Console
Go to action on menu bar
Select Start Server will be in grey and it turns to yellow and to green color
Then expand the tree
Double click on the WP Table We will find the status of the parameters in run mode.
Wait till they turn to wait mode.
Click refresh to come to wait mode quickly.
Then minimize the screen.
Then double click the SAP Logon
In logon client is 800 (always work on this)
Give User Name and Password.
For closing SAP click stop in the same way where we found start.

DEFINE COMPANY
Path: SPRO>IMG>Select Enterprise Structure > Definition>Financial Accounting >
Define Company
Go to New Entries
Fill in All Columns
Only Alpha is Allowed
INDIA is define as IN
English as EN
Currency INR
Save

Server Types 1.Development Server 2.Quality Server 3.Production Server

DEFINE COMPANY CODE
Path: SPRO>IMG>Enterprise Structure>Definition>Financial Accounting> Edit, Copy,
Delete, Check Company Code
Double click on Edit, Copy, Delete, Check Company Code
Go to New Entries
Use only Numeric1111
Fill in All
IN Country
INR Currency
EN Language
Save
Note: The Edit Address Screen has to be created in all three servers.
Company Global Industries Ltd.
Search GIS (Always) Short name of the company name
Continue
Save
Time zone not required



ASSIGN COMPANY CODE TO COMPANY
Path: SPRO>IMG>Enterprise Structure>Assignment>Financial Accounting> Assign
Company code to Company
Go to Position
Give 1111 It is on the top
Give GIL
Save

DEFINE BUSINESS AREA (EXAMPLE BRANCH ACCOUNTS)
Path: SPRO> IMG>Enterprise Structure >Definition>Financial Accounting >
Define Business Area
Go to New Entries
GILD Delhi Business Area
Save
We can add any number of business areas. No need of Assigning company code to
business area.

DEFINE CHART OF ACCOUNTS (THIS IS THE LIST OF GL ACCOUNTS)
Edit Chart of Chart of Account List
Path: SPRO>IMG>Financial Accounting>GL Accounting > GL Accounts
Master Records>Preparation>Edit Chart of Accounts List
Go to New Entries
Give Chart of Accounts1111
GIL Description
English Maint. Language
6 SIX Digit length of account number
Note: In SAP max length of GL account number is 10

ASSIGN COMPANY CODE TO CHART OF ACCOUNTS
Path: SPRO>IMG>Financial Accounting>GL accounting> GL accounts>
Master records >Preparations>Assign Company Code to Chart of Accounts

Give 1111
Save

DEFINE ACCOUNT GROUP
Path: SPRO>IMG> Financial Accounting>GL Accounting> GL Accounts>
Master Records>Preparations>Define Account Group
Go to New Entries
1111 Chart of Accounts
1112 SHCP (Share Capital)
Use 1 Series 100001 to 100099
1111 RSPO (Reserves and Surplus) Give 100100 to 100199
Current Assets CUAS 200000 to 200099
Save



Note: GL accounts are to be created in all 3 Servers. Give as many as GL Accounts in
Real Time Scenario.

DEFINE RETAINED EARNING ACCOUNT
Path: SPRO>IMG>Financial Accounting>GL Accounting > GL Accounts
Master Records>Preparations>Define Retained Earnings Account
(Retained earning means Net Profit or Loss)
Give chart of Accounts 1111 ↵
Note: System defined P&L Statement is ‘x’
100100 give from Reserves & Surplus Group
Save
System gives a Message in yellow a/c 100100 not created in chart of accounts 1111
Then ↵
Save

DEFINE FISCAL YEAR VARIANT
Maintain Fiscal Year Variant
Note: System defined fiscal year variance K1 K2 K3 K4 are meant for calendar year.
V3 is meant from APR to MAR. V6 is meant for JUL to JUN and V9 is meant for OCT
to SEP. 12 Regular plus (V3) and 4 extra (V6) for finalizing accounts.
Path: SPRO>IMG>Financial Accounting>Financial Accounting Global setting>Fiscal
Year>Maintain Fiscal Year Variant
Select V3
Double click on periods
Interview Question: Year shift -1 : as B/s is for 2004 and as we are taking 2005 also
we are giving like that.
Go to new entries
Month Day Period Year Shift
1 31 10 -1
2 28 11 -1
3 31 12 -1
4 30 1 0
5 31 2 0
6 30 3 0
7 31 4 0
8 31 5 0
9 30 6 0
10 31 7 0
11 30 8 0
12 31 9 0
Double click on period text
Go to new Entries
Language EN
Period 1 (posting period) Txt 4 Text April
Like wise create for 12 months



Note: Short end Fiscal year is used when the Fiscal Year is less than 12 months (in case
of new company)

ASSIGN COMPANY CODE TO FISCAL YEAR VARIANT
Path: SPRO>IMG>Financial Accounting>Financial Accounting Global settings>Fiscal
Year>Assign company code to Fiscal Year Variant
Give V3 for our Company name (GIL)
Save

POSTING PERIODS
Define variants for open posting periods
Path: SPRO>IMG>Financial Accounting>Financial Accounting Global
settings>Document Posting Periods>Define Variants for Open Posting Periods
New Entries
Variant 1111
Name Posting period variant for GIL
Save

ASSIGN VARIANTS TO COMPANY CODE
Path: SPRO>IMG> Financial Accounting>Financial Accounting Global settings>
Document posting period>Assign variants to company code
Give variant 1111
Save

OPEN & CLOSE POSTING PERIOD
Path: SPRO>IMG> Financial Accounting>Financial Accounting Global settings>
Document>Posting Period>Open and Close Posting Periods
Go to New Entries
Give variant 1111
F4 Library Icon F4 and click + variant
A Assets D Customers K Vendors M Materials
S V
Note: Keep Blank From account to To account
From period 1 Year 2004 to period 12 Year 2004
From period 13 Year 2004 to period 16 Year 2004
Only in 13th month JEs can be passed.
Save
In real time period is open for 1 month. 1 to 1, 2 to 2 etc.,

DEFINE DOCUMENT TYPE & NUMBER RANGES
Path: SPRO>IMG>Financial Accounting>Financial Accounting Global settings>
Documents
Document Header Define document types
Note: Document type
SA - GL accounts
DR - Customer Invoice



DZ - Customer Payment
KR - Vendor Invoice
KZ - Vendor Payment
AA - Asset Posting
AF - Depreciation Posting

Select SA
Select details icon
Number Range 01 (system given)
Click on number range info
Give company code 1111
Select Change Intervals
Select Insert Intervals
Type 01
Year 2004
From number 1 to number 10000
Note: If you activate external check box we have to give numbers manually for
documents postings.
Insert or ↵
Current number shows what all posted
Save
Note: These number ranges are to be created in 3 servers. These cannot be transported.

DEFINE TOLERANCE GROUPS
(Tolerance Group is meant for restricting Exp. Credit Limit for Debtors)
Path: SPRO>IMG> Financial Accounting> GL Accounts> Business Transactions> Open
item clearing> clearing differences> define tolerance groups for GL a/cs
Go to new entries
Company Code 1111
Keep Tolerance Group Blank
Name of the tolerance group is GIL (Global Industries Ltd)
Note: Until and unless tolerance groups are defined system is not going to accept any
posting. For tolerance group table is 3043G
Save

DEFINE TOLERANCE GROUPS FOR EMPLOYEES (END USERS)
Path SPRO> IMG> Financial Accounting> GL Accounts> Business Transactions>
Open item clearing> clearing differences> define tolerance groups for employees
Go to New Entries
Company Code 1111
Keep Tolerance Group Blank
Amount per document : system accepts 13 digits. So give all 9s max.
Amount for open item a/c It will accept 11 digits. So give all 9s.
Note: Open item means pending balances Ex: Cash Discount per line item is 3%)
Save



DEFINE FIELD STATUS GROUPS
Path SPRO> IMG> Financial Accounting> Financial Accounting Global settings>
Document> Line Item> Controls> Maintain Field Status Variant
Select 0001
Select copy as Icon on F6
Change 0001
Change FSIV to 1111
Field status name as GIL ↵
System messages whether to copy all.
Say copy all
System says it copies 41 parameters. (They are 41 parameters in
toto) Save
Select 1111
Double click on Field Status Groups
It displays 41 field status groups
Double click on G001
Double click on General data
Make text as Req. Entry
Save
Double click on additional account assignment
Make Business Area as required entry
Save
Double click on General Data
Make text as Req. Entry
Go back using Green Arrow.
Double click on additional a/cs assignments.
Make Business Area as Req. Entry
Save

ENTER GLOBAL PARAMETERS
Path: SPRO> IMG> Financial Accounting> Financial Accounting Global settings>
Company Code> Enter Global Parameters
Select our company code 1111
Go to details Icon or F2
Click on Field Status Variant
It is showing blank as we have not assigned the company code. Keep the item as it is.
Select Business Area for Financial Statements
Select propose Fiscal Year
Select Negative Postings allowed
Select cash management activated
Save



ASSIGN FIELD STATUS VARIANT TO COMPANY CODE OR VICE VERSA.
Path SPRO> IMG> Financial Accounting> Financial Accounting Global settings>
Document Line Item> Controls> Assign Company Code to Field Status Variant
Click on 1111
In the field status variant column give 1111
Save
Go back to old screen
Field status variant is populated.

HOW TO CREATE A SESSION
On top system – select (pull down menu) create session
or click on create new session icon.
If we want the present screen to remain and go to new session give /O and transaction
code. If we don’t want to retail the present screen and want to go to SPRO screen the
use /NSPRO
Note: You can operate six sessions at a time.

DEFINE CONSOLIDATED BUSINESS AREA
Path SPRO> IMG> Enterprise Structure> Definition> Financial Accounting> Maintain
consolidation Business Area
Go to new entries
Give any thing or give 1111 for consolidated business area
Description as consolidation of business area
Save

ASSIGN BUSINESS AREA TO CONSOLIDATING BUSINESS AREA
Path:SPRO> IMG> Enterprise Structure> Assignment> Financial Accounting> Assign
Business Area to Consolidating business area.
Give GLIC for 1111
1111 for GILD
Save

MAINTAIN FINANCIAL MANAGEMENT AREA
Path SPRO> IMG> Enterprise Structure> Definitions> Financial Accounting>
Maintain Financial Management Area
Go to new entries
Give 1111 in Fin Area
FM area text give FM area for GIL
Currency INR
Save



ASSIGN COMPANY CODE TO FM AREA
Path SPRO> IMG> Enterprise Structure> Assignment > Financial Accounting> Assign
company code to FM Area
Select our company code 1111
type 1111 for FM Area
Text GIL
Save

This ends with the primary steps for customization. After this only all other modules MM,
SD etc., will work.



GL MASTER INDEX

Creation of GL Master
Posting of a Transaction
How to View the Document
How to View the GL Balances
GL Master Change
How to Block GL A/C
How to Unblock GL A/C
Parking Document
How to Complete or Delete Parked Document
Hold Document
How to Complete / Delete Hold Document
How to Unlock the Locked Screen
Assigning Tax Procedures to our Country
Assign Country to Calculation Procedure
Recurring Document
Define Number Ranges
Creation of Recurring Document
Posting of a Recurring Document to Batch
How to Process the Batch
Creation of Sample Document
Define Number Ranges
Creation of Sample Document
Posting of a Document by taking Sample Document as Reference
Display of Sample Document
Reversal
Individual Reversal
Mass Reversal
Accrued / Deferral Document
How to Create a Reversal Reason Code
GL Master Record Change
Foreign Currency Postings.
Define Translation Ratios for Currency Transaction
Enter Exchange Rates
Posting of a Transaction with Giving Rate
Assigning Exchange Rate Type to the Document
Posting without Giving Rate



TRANSACTION CODES
GENERAL LEDGER
1 FS00 Creation of GL Master
2 F-02 Posting of a Transaction
3 FB03 How to View the Document
4 FS10N How to View the GL Balances
5 F-65 Parking Document
6 FBV0 How to Complete or Delete Parked Document
7 FBN1 Define Number Ranges
8 FBD1 Creation of Recurring Document
9 F.14 Posting of a Recurring Document to Batch
10 F-01 Creation of Sample Document
11 F-02 Posting of a Document by taking Sample Document as Reference
12 FBM3 Display of Sample Document
13 FB08 Individual Reversal
14 F.80 Mass Reversal
15 OB07 Foreign Currency Postings.
16 OBB5 Define Translation Ratios for Currency Transaction
17 OB08 Enter Exchange Rates
18 OBS7 Assigning Exchange Rate Type to the Document



CREATION OF GL MASTER
This is one of the Important Roles of FICO Consultant. In the real time we will have
more than 900 GL Accounts.
Note: GL a/cs are to be created in all 3 servers.
Transaction Code FS00
Path: SAP Entry Access (Main Menu)>Accounting>Financial Accounting>General
Ledger>Master Records>Individual Processing>Centrally
(If we give Transaction code in command field we will get required field)
Give Company Code
Go to new session
Go to System on Menu Bar
Create a New Session
Go to OBD4 (use transaction code)
We have created Current Asset, Share Capital etc., earlier.
Go to GL a/c on Menu Bar
Select Create
Give a/c Group Share Capital
Select B/S item
Once given con not be changed.
Short test Equity Share Capital
Long Text Equity Share Capital a/c
Go to Control Data Tab
Give Currency INR
Select only balances in local currency
Select Line Item Display
Sort Key give 001 or 002 or 003 (in general) we gave 002
Select Create Bank Interest Tab
Give Field Status Group as G001
Save
Give F4 to view the a/cs created
GL a/c No.100002
Go to With Template (to copy the 100001)
Give a/c No.100001
Company Code 1111 ↵
Change the description to Preference Share Capital (all other things will be
populated as it is copied)
Save
GL a/c No.100100
Click create Icon
Give a/c Group Reserves & Surplus
Select B/S a/cs
Give Short Text and Long Text
Select Control Data
Currency INR
Only Balances in Local Currency



Line Item Display
Sort Key G001
Go to Bank/Interest/Create Tab
Filed Status Group is G005
Save
Create a/c No.200005
a/c Group Current Assets
B/S a/cs
Short Text SBI,
Give Long Text
Control Data
Give INR
Only Bal in local currency
Line item display
Sort Key 002
Click on Bank Interest
Field Status Group G0005
Relevant to Cash Flow
Save

POSTING OF A TRANSACTION
Path: Accounting>Financial Accounting> General Ledger> Document Entry>General
Posting
Transaction code is F-02
(Transaction codes are defined by SAP. We have 70826 Transaction Codes)
Give Document Date F4+F2 for Current Date
Document Type is SA
Company Code 1111
System will pickup posting data, we can change also.
Period not given. System picksup automatically.
Note: Posting Key 40 is GL Debit and 50 is GL Credit
Press F4
Click Right tick
Double Click ↵
Go to OB52
Posting Period as it gave message and we have opened 8.
Save.
Give amount 2500000
Business Area GILC
Value Date F4 F2
Text Equity Share Capital received
Give Posting Key 50
Give Equity Share Capital a/c ↵
Give * in amount column System will copy what we gave earlier.
Business Area GLIC
In text column give +



Note: Before posting the document check up whether the entry is passed correctly or not.
We have to simulate the document.
To simulate the document go to Menu Bar and click Simulate.
Save

HOW TO VIEW THE DOCUMENT
Transaction Code is FB03
Path: Accounting>Financial Accounting> General Ledger>Document>Display
Click Document List to know the documents available.
Give Company Code
Give Fiscal Year 2004
Give Document Type SA
Execute
Give Document No.1 and ↵ to view the document entered.

HOW TO VIEW THE GL BALANCES
Transaction Code is FS10N
Path: Accounting > Financial Accounting> General Ledger>Account Display Balances
Give GL a/c No.100001
Give Company Code
Give Fiscal Year
Execute
Give 200005 to view Bank a/c

GL MASTER CHANGE
Note: We can change only description. We cannot change Group, GL a/c No. Company
Code.
Go to FS00 Screen
Click Change Button or GL a/c and Change (pull down menu)
Save

HOW TO BLOCK GL A/C
Go to FS00
Give GL a/c number, which we want to block
Select Block
Select Blocked for Posting
Save

HOW TO UNBLOCK GL A/C
Go to FS00
Give a/c no. which is to be unblocked
Select Block
Deselect the blocked for posting
Save



PARKING DOCUMENT
Path: Accounting> Financial Accounting> General Ledger> Document Entry>
General Document Parking
Transaction Code is F-65
(This is generated but not taken into GL a/cs. It is kept aside)
Give document date F4 F2
Document Type SA
Give Company Code
Currency INR
Posting Key 40
Debit Bank A/c
Give Amount
Give Business Area GLIC
Type Text Parking of a Document
Credit 50 *
Value Date
Text +
Go to document on Menu Bar
Select Park Document
It says Document 2 1111 Parked. We can check the balances. It will not effect the
balances.

HOW TO COMPLETE OR DELETE PARKED DOCUMENT
Path: Accounting> Financial Accounting> General Ledger> Document> Parked
Documents> Post/Delete
Transaction Code FBV0
Click Company Code 1111
Note: To know the documents available go to document list. Click Document List.
Give Company Code
Give Fiscal Year
Click Execute
Give Document No. ↵
Go to Document on Menu Bar.
We can Delete or Complete.
Give Value Date
Business Area 1111
Gives a message preliminary document is posted.

HELD DOCUMENT
Note: Held document is for a Shorter period a day and this is done when things are not
sure about the transaction.
Go to F-02 (GL Posting)
Give Document Date.
Give GL a/c No.200005 ↵



Give amount
Give Business Area GILC
Value Date and text also fill in.
Go to Document on Menu Bar and lick hold.
If it is giving any error then,
Note: Go to Transaction Code SE38 and Enter. Give Programes RFTMPBLU Execute
Select No Termination for Read Error. Execute Save.
Go to Document Select Hold.
System asks for Temporary Document No. Give G1
Select Hold Document
Messages that Document G1 was held

HOW TO COMPLETE / DELETE HELD DOCUMENT
Go to F-02 (GL a/c Posting).
Give Document Date
Select Hold Document
Give Number G1
Click Delete
It prompts
Say Yes.
Note: The difference between Indian Company and Foreign Companies is GAAP.
USGAAP, UKGAAP. Only difference is in depreciation. They taken positive figure but
we don’t.

HOW TO UNLOCK THE LOCKED SCREEN
Go to Transaction Code SM12 in commercial field
Click List
Go to lock Entry
Delete

ASSIGNING TAX PROCEDURES TO OUR COUNTRY
Path: SPRO> IMG> Financial Accounting> Financial Accounting Global Settings>
Tax on Sales/Purchases> Basic Settings> Check Calculation Procedure
Double Click on Define Procedures
Go to New Entries
Give TAXINJ ( Tax Indian Jurisdiction)
Description Sales Tax India
Save

ASSIGN COUNTRY TO CALCULATION PROCEDURE
Tax on Sales/Purchases> Basic Settings> Assign Country to Calculation Procedure
Go to position
Give Country IN ↵
Give TAXINJ in Procedure



RECURRING DOCUMENT
Note: Amount and ate s fixed for the payment Ex: Leave Expenses, HP Installments,
Rent, Interest.
Steps:
1) Define Number Ranges
2)Create Recurring Document
3)Posting of Recurring document to Batch
4) Processing of a Batch
5) [Creation of GL a/cs]
6) How to view Recurring Document
Note: System defined Number range for Recurring Document is x1.

DEFINE NUMBER RANGES
Document> Document Number Ranges> Define Document Number Ranges.
Transaction Code is FBN1.
Give Company code 1111
Go to Insert Intervals
Give Number Range x1
From No.11001 To No.12000
Year 2004 ↵
Save

CREATION OF RECURRING DOCUMENT
TC Code FBD1
Reference Documents> Recurring Entry Document
First Run on 01.04.2004 Last Run 31.03.2005
Interval in month 01 (i.e, Monthly)
Run Date 01 to 31 (But it displays 01 only)
Document Type SA
Posting Key 40
A/c No.100111 Bank ↵
Give Amount Business Area GILC
Please pass JE Expenses DR Expenses Payable CR
Pass this in GL and do this.
Give Text
Give Posting Key 50
Give Account ↵
* for amount
Business Area GILC
Give + in Text Column



POSTING OF A RECURRING DOCUMENT TO BATCH
Transaction Code is F.14
Path: Accounting> Financial Accounting> General Ledger> Periodic Processing>
Recurring Entries> Execute
Give Company Code 1111
Document No.11001
Fiscal Year 2004
Document Type SA
Settlement Period 01.04.2004
Click Execute
System gives a message Session SAPF120 was created
Save

HOW TO PROCESS THE BATCH
Go to system on Menu Bar
Select Services
Select Batch Input
Select Sessions
Select SAPF120 Session
Select Process
Select Display errors only
Check FS10N for verifying the ledger balances
Give GL a/c No.100000
Give Company Code
Give Fiscal Year
Execute

CREATION OF SAMPLE DOCUMENT
It is a Template
Steps:
1) Define Number Ranges
2) Creation of Sample Documents
3) Posting of a Entry by taking Sample Document as reference
4) Display of Sample Document
5) [Creation of GL Accounts]

DEFINE NUMBER RANGES
Note: System defined Number Range for Sample Document is x2
Go to Transaction Code FBN1 (Number Ranges)
Give x2
Fiscal Year 2004
Give Number Range Interval 12001 to 13000 ↵
Save



CREATION OF SAMPLE DOCUMENT
Reference Documents> Sample Document
Give Document Date
Give Posting Key 40
Give Salaries a/c ↵
Give Amount
Give Text Salaries for the month
Posting Key 50 Give Salaries Payable a/c ↵
* for Amount
+ in Text Column
Save

POSTING OF A DOCUMENT BY TAKING SAMPLE DOCUMENT AS
REFERENCE
Go to F-02 (Give in command field)
Give Document Date
Go to Document on Menu Bar
Select Post with Reference
Give Document No.12001 ↵
It picks up A/c No. ↵
Save

DISPLAY OF SAMPLE DOCUMENT
Transaction Code is FBM3
Path: Accounting> Financial Accounting> General Ledger>Document> Reference
Documents> Sample Document > Display
Give Company Code
Give Fiscal Year
Click on Document
Give Company Code and Fiscal Year again
Execute
Double Click Number to view the Entry
Note: How to change the Sample Document. Transaction Code is FBM2
To delete the Sample Document Transaction code is F.57



REVERSAL
1) Individual Reversal
2) Mass Reversal
3) Accrual / Deferred Reversal
4) Reversal of Reversal
Note: Reversal of Reversal is not possible in SAP

INDIVIDUAL REVERSAL
Path: Accounting> Financial Accounting> General Ledger> Document> Reverse>
Individual Reversal
Give Document No.10001
Give Company Code
Give Fiscal Year
Give Reversal Reason 01
To view the document to be reversed select display before reversal
Give Document No
Save

MASS REVERSAL
(In real time scenario this is not allowed to the end users)
Path: Accounting> Financial Accounting> General Ledger> Document> Reverse> Mass
Reversal
Give Company Code
Give Fiscal Year
Note: While we are going for Mass Reversal Document Nos. should be in Sequential
Order.
Document Type is SA (Document Type for the GL Accounts)
Select Test Run
Execute We can see what we have reversed.
Remove the Test Run
Execute

ACCRUED / DEFERRAL DOCUMENT
Closing> Valuate> Enter Accrued / Deferral Document
TC Code is FBS1
It means Income / expenditure pertaining to particular period should be accounted for in
the same period. As we have monthly B/S we pass o/s expenses every month and should
reverse next month. But in SAP it makes reversal entries automatically.
Prepaid is to be passed thru JE.
Give Document Date F4 F2
Document Type SA
Company Code 1111



Give Currency INR
Reversal Reason 01 (In current month)
Reversal Date
Actual Payment / Receipt Date
Posting Key 40 for Debit
Give Salaries a/c Debit
Give amount
Give Text Salaries for the month
Posting Key 50 for Credit
Give Salaries Payable a/c ↵
* for amount
Business Area GILC
+ for Text
Save

HOW TO CREATE A REVERSAL REASON CODE
Path: SPRO> IMG> Financial Accounting> General Ledger Accounting> Business
Transactions> Adjustment Posting / Reversal> Define Reasons for Reversal
Go to New Entries
Take next number 08
Reason Code Wrong Entry for text
Select Negative Posting

GL MASTER RECORD CHANGE
Note: We can not change GL a/c. Company Code and Account.

FOREIGN CURRENCY POSTINGS.
System defined Bank Buying Variant is G and System defined Bank Selling Variant is B
for average the variant is M
For paying Vendors/Customers average is used
G for exports i.e, Buying and B is for imports i.e., for Selling
Steps:
1) Check exchange rate types. Transaction Code is OB07
Path: SPRO> General Settings> Currencies> Check Exchange Rate Types> Go to New
Entries> Give Exrt type G Usage Bank Buying for B Usage Bank Selling
For M Usage Average
Save



DEFINE TRANSLATION RATIOS FOR CURRENCY TRANSACTION
Transaction Code is 0BB5
Path SPRO> IMG> General Settings> Currencies> Define Translation Ratios for
Currency Translation
Say Yes for the message
Go to New entries.
Give exchange rate type G from INR to USD valid from 01.04.04 Ratio from 1 to Ratio 1
B from INR to USD valid from 01.04.04 Ratio from 1 to Ratio 1
M from INR to USD valid from 01.04.04 Ratio from 1 to Ratio 1
Again give G from USD to INR valid from 01.04.04 Ratio from 1 to Ratio 1
B from USD to INR valid from 01.04.04 Ratio from 1 to Ratio 1
M from USD to INR valid from 01.04.04 Ratio from 1 to Ratio 1
Save

ENTER EXCHANGE RATES
Transaction Code is OB08
Path: SPRO> IMG> General Settings> Currencies> Enter Exchange Rates
Go to new Entries
Give Exchange Rate G
Date 01.04.04 From INR to USD
45 Direct Quotation
Give Exchange Rate B, Date 01.04.04 From INR to USD, 43 Director Quotation
Give Exchange Rate M, Date 01.04.04 From INR to USD, 45 Director Quotation
Again, Give Exchange Rate G, Date 01.04.04 From USD to INR, 45 Director Quotation
Give Exchange Rate B, Date 01.04.04 From USD to INR, 43 Director Quotation
Give Exchange Rate M, Date 01.04.04 From USD to INR, 45 Director Quotation
Indirect Quotation is for Fraction or Percentage. It is better we give Direct Quotation
always, in real time situation.

POSTING OF A TRANSACTION WITH GIVING RATE
Go to F-02 (posting)
Give Date
Give Company Code
Currency USD
Rate 48
Give Bank Account ↵
Say Yes for message
Give amount
Business Area GILC
Posting Key 50 amount 1000 USD ↵
* for Amount
+ for Text ↵
It displays amount in local currency
Save



ASSIGNING EXCHANGE RATE TYPE TO THE DOCUMENT
Go to OBS7 (Document type and number Range)
Default values can be give.
B or G or M for a particular type of document.
Even though we define here, we can give rate and it will take it.
Save

POSTING WITHOUT GIVING RATE
TC Code is F-02. (GL a/c posting)
Give Date
Type SA
Currency USD
a/c SBI
Posting Key 40 ↵
10000 USD
Business Area GILC ↵
Text
Post Key 50, a/c Share Capital Enter
* for Amount
Business Area GILC
give + for text Amount in local currency is picked up (average)
Save.



ACCOUNT PAYABLE
INDEX

Creation of Account Groups
Creation of Number Ranges for Vendor a/c Groups
Assign Number Ranges to Vendor a/c Groups
Define Tolerance Groups for Vendors
Create Sundry creditors gl account
Creation of Vendor Master Record
Define Number Ranges for Posting
Invoice Posting
How to View Party a/c
How to make Payment
Discount on Purchases
Creation and Assigning Cash Discount (Income)
Advance to Parties
Creation Of GL Account
Link Between Reconciliation Account and Special GL account
Down Payment Entry
Transfer of Amount from special GL Account to Normal GL Account by clearing
special GL Account
Clearing of Normal Item
Statement of Account
Request for Correspondence
Maintain Statement



TRANSACTION CODES
ACCOUNTS PAYABLE
1 OBD3 Creation of Account Groups
2 XKN1 Creation of Number Ranges for Vendor a/c Groups
3 OBAS Assign Number Ranges to Vendor a/c Groups
4 OBA3 Define Tolerance Groups for Vendors
5 XK01 Creation of Vendor Master Record
6 FBN1 Define Number Ranges for Posting
7 F-43 Invoice Posting
8 FBL1N How to View Party a/c
9 F-53 How to make Payment
10 OBXU Creation and Assigning Cash Discount (Income)
11 OBYR Link Between Reconciliation Account and Special GL account
12 F-48 Down Payment Entry
13 F-55 Transfer of Amount from special GL Account to Normal GL
Account by clearing special GL Account
14 F-44 Clearing of Normal Item
15 OB78 Statement of Account
16 FB12 Request for Correspondence
17 F.64 Maintain Statement



ACCOUNT PAYABLE
This is dealt by MM people usually. But we should now the flow of MM. One word in
MM is MRP-Material Requirement Planning. Vendor Master need not be created in real
time scenario. But, we should have knowledge.
Steps: 1) Creation of a/c Groups Exp: a) Material suppliers b) Service Providers
Material suppliers are called MM Vendors. Service Providers are called FI
Vendors.
2) Creation of Number Ranges for a/c Groups
3) Assign Number Ranges to Vendor Account Groups.
4) Tolerance Groups for Vendors
5) [Creation of GL accounts] Create Inventory a/c and Sundry Creditors a/c
minimum.
6) Creation of Vendor Master
7) Define Number Ranges for Vendor Postings
8) Posting of a Document or Purchase Invoice.

CREATION OF ACCOUNT GROUPS
TC Code is OBD3
Path: SPRO> IMG> Financial Accounting> Accounts Receivable & Accounts Payable>
Vendor a/cs> Master Data> Preparations for Creating Vendor Master Data> Define a/c
Groups with Screen Layout(Vendors).
Go to New Entries
Give GILM. Name MM Vendors for GIL
Double Click on company code Data.
Double Click on Accounts Management.
Make Reconciliation a/c as Required Entry
Save
Go to New Entries
Account Group GILS Name FI Vendors for GIL
Double Click on company code Data
Double Click on Accounts Management.
Make Reconciliation a/c as Required Entry
Save
Note: 1) You cant post directly to Reconciliation a/c
2) Definition of Reconciliation a/c. It is an a/c which is parallel to GL a/c

CREATION OF NUMBER RANGES FOR VENDOR A/C GROUPS
TC Code is XKN1
Vendor a/cs> Master Data> Preparations for Creating Vendor Master Data> Create
Number Ranges for Vendor a/cs. (we wont get the company code here)
Select Insert Intervals Give 04 or the next range based on the existing range)
From 300000 to 300100 ↵
Again go to Insert Intervals Give 05 Number Range from 300100 to 300200
Save



ASSIGN NUMBER RANGES TO VENDOR A/C GROUPS
TC Code is OBAS
Vendor a/cs> Master Data> Preparations for Creating Vendor Master Data> Assign
Number ranges to Vendor a/c Groups.
Go to Position
Type GILS
On Number Range Give Number Range
Save

DEFINE TOLERANCE GROUPS FOR VENDORS
TC Code is OBA3
Path: SPRO> IMG>Financial Accounting> Accounts Receivable & Accounts Payable>
Vendor a/cs> business Transactions> Open Item Clearing> Clearing Differences> Define
Tolerances for Customers / Vendors.
Go to New Entries
Give Co Code 1111
Keep Tolerance Group as Blank.
Tolerance Group for Vendors
Save
CREATION OF GL ACCOUNTS
Go to OBD4
Check the Range
Go to FS00
Give 100320 GL A/c No.
Give Company Code
Select Create Button
a/c GMP
Current Liabilities
Balance Sheet a/c
Text Sundry Creditors
Select Control Data Tab
Check Reconciliation a/c with Vendors
Line Item Display
Sort Key 012 (Vendor Number).
Field Status Group G067.
Note: For all Reconciliation a/cs we have to assign G067 field Status Group.
Vendor Master and Customer Master are called the Sub Ledgers.
We are not checking the Check Open Item and Check only balance in local currency as it
picks up from the Vendor Master.
If we pass Inventory DR Vendor CR system picks it up as
Inventory DR Vendor (Reconciliation) a/c CR Sundry Creditors CR.
But the first Credit Vendor (Reconciliation) a/c is not posted in GL.



CREATE CURRENT ASSETS
CUAS a/c Group.
Name Current Assets from a/c 200000 To 200099
Save
Go to FS00
Give a/c No.200010
A/c Group Current Assets
In real time Inventory a/cs will be so many like Raw material 1, ……Raw material 10
Packing Material, Stores & Spares
Press control data Tab
Give Company Code
Short text
B/s Item
Sort Key 012
Line Item Display
Local Currency
Save
CREATION OF VENDOR MASTER RECORD
Transaction Code XK01
Path Accounting> Financial Accounting> A/cs Payable> Master Records> Maintain
Centrally> Create
Note: Transaction Code XK02 is to change the Vendor Master
Transaction Code XK03 is to view the Vendor Master
Transaction Code XK04 is to view the changes which are made to the existing
Vendor Master
Transaction Code XK05 is to block / unblock the Vendor Master
Give Company Code 1111.
Give a/c Group F4
Give GILM ↵
Take Company Name ZZZZ Industries Limited
Search Item ZZZ.
Give address.
Country IN ↵
If the Vendor is our Customer as well give the same Code in Customer.↵
Bank Dates Column of the Vendor for automatic Payment.
There are two types of Payment. One is Online and the other is Cheque Payment.↵
Give Reconciliation a/c No. which is 100320
Sundry Creditors
Sort Key 012
Cash Management Group A1
Domestic Payment ↵
Payment Terms 0001.
Tolerance Group Keep Blank
Check Double Invoice (Sys checks if Inv No. is repeated in Entry) ↵
Dunning Procedure is to remind the Vendor
Save.



DEFINE NUMBER RANGES FOR POSTING
Note: For Vendor Master Document Types
Document Type is KR, Number Range for it is 19 Description is Vendor Invoice
Document Type is KZ, Number Range for it is 15 Description is Vendor Payment
Document Type is KA, Number Range for it is 17 Description is Vendor Document
(For Internal Transfers)
Document Type is KG, Number Range for it is again 17 Description is
Vendor Credit Memo
Go to FBN1 ↵
Give 19 in Number Range
Give Year 2004
From No.13001 to 14001 ↵
Again go to Insert Interval
Give Number Range 15
Year 2004
Number Range 14001 to 15000 ↵.
Again go to Insert Interval
Give Number Range 17
Year 2004
Number Range 15001 to 16000 ↵
Save

INVOICE POSTING
Path: Accounting> Financial Accounting> A/cs Payable> Document Entry> Invoice
General
Give Document Date F4 F2
Note: Posting Key 25 is Debit for Vendor Posting, Posting Key 31 is Credit for Vendor
Posting.
Give Posting Key 31
Give Vendor a/c No.300000 ↵
Give amount 150000
Give Text Purchase Invoice
Give Posting Key 40
Give Inventory a/c 200010 ↵
* amount
Business Area GILC
+ for Text
Simulate
Save



HOW TO VIEW PARTY A/C
Transaction Code FBL1N
Path: Accounting> Financial Accounting> A/cs Payable> Account> Display / Change
Line Item
Give Vendor a/c 300 000
Company Code 1111
Select Open Items
Execute

HOW TO MAKE PAYMENT
Path: Accounting> Financial Accounting> A/cs Payable> Document Entry> Out going
Payment> Post
Give Document Date Type KZ is automatically picked up.
Bank a/c SBI a/c
Give Business Area
Amount 150000
Text Payment
Give Vendor a/c No.
Select Process Open Items
Note: Which ever Invoice amount is going to be paid should be in Blue Color
It will not save and it says it is not cleared. So, click on the Invoice which we want to
clear.
We can Simulate
Save
Go to F-53
Give F4 F2 for date
Give Bank a/c
Give 100000 for amount
Give Text
A/c Vendor a/c 300000
Select Process Open Item
Select Partial Payable
Double click on Payment amount field.
It shows 250000 and it changes to 100000.
Go to Document
Simulate
Save
Go to FBL1N to view the Ledger a/c
Select Open Item
Select Clear Item to see all items.
Go to FS10N
Sundry Creditors 100320 to view the a/c



FOR DISCOUNT ON PURCHASES
Go to F-43 Vendor Invoice
For this take document date as 25.11.04 and take the posting date also same.
Posting key 31
Vendor Account 300000 ↵
Amount 20000
Payment terms 002 (14 days 3% discount) ↵
Days 14
Discount 3
Text Purchase Invoice
Posting Key 40 Inventory Account ↵
It gives a message that Terms of Payment Changed Say Yes
* for amount
Business Area GILC
+ for text
save
Payment F-53
Give Date
Bank account number
Business Area
Give Net Amount 19400 (20000-600 3% of 20000)
Give text
Payment Account number 300000
Click Partial Payment
Click on Payment Amount
It changes to assigned Invoice figure.

FOR CREATION AND ASSIGNING CASH DISCOUNT (INCOME)
Process Open Items
New session OBXU (for assigning cash discount received account)
Give Chart of account
Save the rules (First screen)
Select accounts
(Creating other income group and create GL account namely other income before we do
the above step)
Assign account number
Save
ADVANCE TO PARTIES
It is called Down Payment. It is called as special GL account
Steps:
1. (Creation of GL Accounts) i.e. Advance to Parties Account
2. Link Between Reconciliation Account and Special GL account
3. Posting of Invoice F-43
4. Transfer of Amount from special GL Account to Normal GL Account by clearing
special GL Account
5. Clearing Normal Account



CREATION OF GL ACCOUNT
Go to FS00
It falls in Current Assets Group.
Hence Give GL Account Number 200030
Group Current Assets
Check Balance Sheet Item
Name Advance to Parties Account
Reconciliation a/c is vendors
don’t check only balances in local currency, open item
Check line item display
Sort Key 012
Select Create Bank Interest tab
Give Group G067
Save
(even if we give G067 it is not reconciliation Account as it is a Special GL
account)

LINK BETWEEN RECONCILIATION ACCOUNT AND SPECIAL GL
ACCOUNT
Note: System Defined Special GL Indicator is ‘a ‘
Transaction Code is OBYR
Path: SPRO> IMG> Financial Accounting> Accounts Receivable and Accounts
Payable> business Transactions> Down Payment made> Define Alternative
Reconciliation Account for Down Payments
Double click on Special GL Indicator ‘a ‘
give Chart of Accounts 1111 ↵
Give reconciliation account number 100320 (Sundry Creditors)
200030 Special GL Account
Advance to Parties Account
Save

DOWN PAYMENT MADE ENTRY
Path: Accounting> Financial Accounting> Accounts Payable> Document Entry> Down
Payment> Again Down Payment.
Give Document Date
Account Vendor account number 300000
Type ‘a’ Special GL Account
Give Bank Accoun
Give Business Area
Amount 1000000



Text Advance Payment ↵
* for amount
Business Area
+ for text
Simulate
Note: Posting Key 29 is debit for special GL for vendors. It shows 29A. ‘A’ is the key for
Special GL account
Go to F-43 (Purchase Invoice Posting)
Give Document Date
Give vendor a/c number
Amount 500000
Business Area
Text
Posting Key 40 Inventory Account ↵
* for amount
Business Area
+ for text
Save

TRANSFER OF AMOUNT FROM SPECIAL GL ACCOUNT TO NORMAL GL
ACCOUNT BY CLEARING SPECIAL GL ACCOUNT
Path: Accounting> Financial Accounting> Accounts Payable> Document Entry> Down
Payment> Clearing
Observe KA for internal transfer.
Give Document Date
Give vendor a/c number
Relevant Invoice number is displayed here
Give fiscal year
Give Text Transfer of Advance amount
Select Process Down Payments
Give Amount we want to transfer 500000
Save

CLEARING OF NORMAL ITEM
Path: Accounting> Financial Accounting> Accounts Payable> Account> Clear
Give vendor Account number
Click on amounts of KR and KA (we have to clear here now after doing the
earlier step
Save



STATEMENT OF ACCOUNT
Steps: 1) Assign Programme for correspondence type
Path: SPRO> IMG> Financial Accounting> A/cs Receivable & Payable> Vendor
Accounts> Line Items> Correspondence> Carry out and check settings for
correspondence> Assign programme for correspondence types.
Select SAP06 (Account Statement
Select Copy as button or F6
Give Company Code
(If we go for New Entries see that Name of Print Programme RFKORD10
Name of the Variant SAP06 should be there).↵
Save

REQUEST FOR CORRESPONDENCE
Path: Accounting> Financial Accounting> Accounts Payable> Account>
Correspondence> Request
Give Company Code ↵
Select SAP06 ↵
As we require Vendor give Vendor No.300000.
Postings from 01.04.04 to till date or the date we want to see the report ↵
System says Accounts Statement was requested

MAINTAIN STATEMENT
Transaction Code F.64
Path: Accounting> Financial Accounting> Accounts Payable> Account>
Correspondence> Maintain
Give SAP06 for correspondence,
Give Company Code
Fiscal Year
Execute
Double Click on Dates
Continue
Output device LP01↵



HOUSE BANKS

INDEX

Creation of House Bank
Creation of Cheque Lot
Manual Cheque Updation
Display Cheque Register
Cheque Encashment
Unused Cheques Cancellation
Issued Cheque Cancellation
Cancel Payment
How to Create Void Reason Code

TRANSACTION CODES
HOUSE BANKS
SL TC Code Transaction
1 FI12 Creation of House Bank
2 FCHI Creation of Cheque Lot
3 FCH5 Manual Cheque Updation
4 FCHN Display Cheque Register
5 FCH6 Cheque Encashment
6 FCH3 Unused Cheques Cancellation
7 FCH9 Issued Cheque Cancellation
8 FCH8 Cancel Payment
9 FCHV How to Create Void Reason Code



HOUSE BANKS

Note: In SAP operating Banks of the client are called House Banks. If we have 10 Banks
Accounts, we should create 10 GL a/cs and 10 House Banks.
Steps:
1) (Creation of GL a/cs) (Ex: ICICI Bank Account)
2) Creation of House Banks and assigning GL accounts
3) Creation of Cheque Lot
4) Purchase Invoice Posting F-43 (This we are taking as we need to show payment)
5) Outgoing Payment F-53
6) Manual Cheque updation
7) Cancellation of Payment (Cheque cancellation along with entry reversal)
8) Cheque Register Display

CREATION OF HOUSE BANK
Path: SPRO> Financial Accounting> Bank Accounting> Bank Accounts> Define House
Banks
Transaction Code is FI12
Give Company Code 1111↵
Go to New Entries
House Bank SBI
Bank Country IN
Bank Key
Give Bank No.
Give Communication Details.
Give Bank Name fully
Region AP
Give full address details
Continue
Double Click on Bank Accounts
Go to New Entries
Account ID CURR (Current Assets) If we have many give CURR1, CURR2
Give OD account if we have.
Description Current a/c with SBI
Bank Account No.
Give the Number
Give GL a/c No.
Currency INR
Save



CREATION OF CHEQUE LOT
Transaction Code is FCHI
Path: SPRO> IMG> Financial Accounting> Accounts Receivable and Accounts Payable,
Business Transactions, Outgoing Payments, Automatic out going payments, payment
media, cheque management, Define Number ranges for Cheques
Give paying company code 1111
House Bank SBI or F4
Give a/c ID CURR
Select change status
Select change button
Nothing has happened
Again click on Change Button
Now, we get create Button
Select create button
Lot No.1
Cheque No.100001 to 1001000
Don’t click non-sequential as usually it is taken sequentially.
But, we can not issue post dated Cheques.
First Lot 10 Book
Short Info Purchase Date
Give Date
Save
Go to F-43 (Vendor Invoice)
Post Invoice like we did earlier.
Go to F-53 (Paying the Vendor)
Do like we did earlier
MANUAL CHEQUE UPDATION
Transaction Code is FCH5
Path: Accounting> Financial Accounting> Accounts Payable> Environment> Cheque
Information> Create> Manual Cheques
Give Payment Document No.
Give Paying Company Code
Give Fiscal Year
Give House Bank
A/c ID CURR ↵ Cheque No.100001
Save
System says Cheque 100001 created manually
DISPLAY CHEQUE REGISTER
Transaction Code FCHN
Path Accounting> Financial Accounting> Accounts Payable> Environment> Cheque
Information> Display> Cheque Register
Give Paying Company Code,
House Bank,
A/c ID CURR
Execute
Observe the fields En-cashed / Void



CHEQUE ENCASHMENT
Transaction Code FCH6
Path Accounting> Financial Accounting> Accounts Payable> Environment> Cheque
Information> Change> Additional Information/Cash
Give Paying company code,
Give House Bank
Give a/c ID CURR
Give Cheque No. ↵
Give Cheque Encashment Date
Save
To check en-cashed or not go to FCHN

CHEQUE CANCELLATION
Types:
1) Unused Cheques Cancellation
2) Issued cheque Cancellation
3) Cancel Payments

UNUSED CHEQUES CANCELLATION
Information> Void> Unused Cheques.
Give Payment Company Code
Give House Bank
Give a/c ID CURR
Give Cheque No.100002 to 100005
Void Reason Code or F4 04
Click Void
System gives a message that those Cheques are Void.
Go to FCHN (Cheque Register Display)
Give Company Code
Give House Bank
Give a/c ID CURR
Execute

ISSUED CHEQUE CANCELLATION
Information> Void> Issued Cheques.
Give Payment Company Code
Give House Bank
Give a/c ID CURR
Give Cheque No.100006
Click Void



System gives a message that those Cheques are Void.
Go to FCHN (Cheque Register Display)
Give Company Code
Give House Bank
Give a/c ID CURR
Execute

CANCEL PAYMENT
Information> Void> Cancel Payment
Give Cheque No.100007
Reversal Reason 01
Select Cancel Payment
Go to FB03
Give above Document No.
Check the entry reversal.

HOW TO CREATE VOID REASON CODE
Transaction Code is FCHV
Path: SPRO> IMG> Financial Accounting> Accounts Receivable and Accounts
Payable> Business Transactions> Outgoing Payments> Automatic Outgoing Payments>
Payment Media> Cheque Management>Define Void Reason Codes
Go to New Entries.
Give Reason Code 12 Stop Payment
Save



WITHHOLDING TAX

Check Withholding Countries
Define Withholding Tax Type for Invoice Posting
Define Withholding Tax Type for Payment Posting
Define Withholding Tax Codes
Define Formulas for Calculating Withholding Tax
Assign Withholding Tax Types to Company Codes
Activate Withholding Tax
Create GL Account
Define Automatic Postings
Assigning W/Tax Types to Vendor Master



WITHHOLDING TAX

CIN is called Country Version India
If the Vendor is not Register Purchaser has to withhold 24% tax in foreign countries.
SAP Labs is still finding the solution for 2% education cess on Central Excise Duty as it
is not populating automatically even after it is defined. It is to be calculated manually
now.
In India Withholding of Tax is taken for the TDS Sections 194C, 194J, 194I, 192 etc.,
This is to be recovered from the payment only. There will no case of recovering tax from
Vendors or Customers.
TDS a/c is usually TDS Recovered Payable a/c
CENVAT (earlier VAT or MODVAT) is nothing but Single Point Tax in Central Excise.
Central Excise Duty is to be paid before the material is dispatched. The Entry is
Central Excise Deposit a/c DR CR Bank a/c
After the Dispatch the Entry is
Central Excise Duty Paid DR CR Central Excise Deposit
When we are buying material and using as Raw Material in our factory if the material is
100000 and Cenvat is 16000 then the Entry is
Inventory a/c DR 100000 Excise Duty Set Off a/c DR 16000
Vendor a/c CR 116000
To Set Off the Entry is
Central Excise Duty Paid DR 16000 Excise Duty Set Off a/c 16000
When we utilize the Inventory-Raw Material
Raw Material Consumed a/c DR Inventory CR
Steps

CHECK WITHHOLDING COUNTRIES
Path is SPRO, IMG> Financial Accounting> Financial Accounting Global Settings>
Withholding Tax> Extended Withholding Tax> Basic Settings> Check Withholding Tax
Countries
Go to New Entries
Country IN
Withholding Country IN
Description INDIA
Save

DEFINE WITHHOLDING TAX TYPE FOR INVOICE POSTING
Path is SPRO> IMG> Financial Accounting> Financial Accounting Global Settings>
Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Types>
Define Withholding Tax Types for Invoice Posting
Give Country Key IN ↵
Go to New Entries
Give Withholding Tax Type as G1 (we can give any thing)
Description 16% Excise Duty
Select Gross Amount



Rounding Rules
Withholding Tax Common rounding Groups
Select Post with Tax amount
Select No accumulation
In Control Data Select With Tax Base Manual
Select manual with Tax amount 0
Select No Certificate Numbering
Save
Go to Next Entry Icon
Give G2 2% Education Cess
Select Gross Amount
All other types same as G1

DEFINE WITHHOLDING TAX TYPE FOR PAYMENT POSTING
Path is SPRO> IMG> Financial Accounting> Financial Accounting Global Settings>
Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Type>
Define Withholding Tax Type for Payment Posting
Go to New Entries
Give G3 Withholding Tax Type
Description 2% u/s.194c Contractors
Select Gross Amount
Rounding Rule With Tax Comm.round
Cash Discount only W/tax prior to cash discount.
Click Post with Tax amount
No accumulation
Withholding base manual manual w/tax amount
No certificate numbering
Save
Go to New Entries G4
Description 2% Surcharge on TDS
Gross amount and all other things same as above
Save
DEFINE WITHHOLDING TAX CODES
Withholding Tax> Extended Withholding Tax> Calculation> Withholding Tax Codes>
Define Withholding Tax Codes
Go to New Entries
G1 Withholding Tax code
Description 16% Excise Duty
Percentage subject to tax 100% (as we gave gross amount)
Posting Indicator 1 (Standard posting)
W/tax Rate 16
Save



Click Next Entry Give G2
Give Description 2% Education Cess
Percentage subject to Tax 16 (16 as it is on Excise Duty 16%)
Tax Rate is 2
Save
Next Entry G3 G
Description 2% TDS on Contracts
Percentage Subject to Tax 100
Indicator 1
Tax Rate 2
Save
Next Entry G4 G
Description 2% Surcharge on TDS of Contracts
Percentage subject to Tax 2
Posting Indicator 1
With Tax Rate 2
Save

DEFINE FORMULAS FOR CALCULATING WITHHOLDING TAX
Path: : SPRO> IMG> Financial Accounting> Financial Accounting Global Settings>
Define Formulas for Calculating Withholding Tax Codes
Go to New Entries
Currency INR
With holding Tax Type G1, Tax Code G Country IN Valid from 01.04.04
(Transport Request: While request is coming click create. Give project name as SPRO
W/tax save)
Select G1
double click on Formulas for calculating W/tax
System says don’t go individually but continue
Go to New Entries
Give all 9s for To Base amount
16 W/tax
save
Go back twice
Select G2
Double click on formulas for calculating W/tax
Go to New entries
Give all 9s and 2 for W/tax
Save
Go back twice
Select G3



Go to New entries
Save
Go back twice
Select G4
Go to New entries
Save

ASSIGN WITHHOLDING TAX TYPES TO COMPANY CODES
Withholding Tax> Extended Withholding Tax> Company Code> Assign W/tax types to
company codes
Go to New entries
Give company code
W/tax type G1
Select W/tax agent
W/tax obligated from 01.04.04 to 31.03.05
Give our tax registration number for W/tax number
Save
Go to next entry Give G2, G3, G4 in the same manner we gave for G1

ACTIVATE WITHHOLDING TAX
company code> Activate extended withholding tax in Extended tax column save
System gives message
continue

CREATE GL ACCOUNT
Number 100330 Current liability
Give company code
Give text 16% excise duty a/c
B/S item
Select Control data tab
INR Only balance in local currency
Open item management
Line item display
Give sort key 0031(Real time)
Select create bank interest tab
Give field status group G001
Save



Number 100335 Create using W/template
Change text 2% education cess
Save
Change text 2% TDS on Contractors
Save
Change text 2% Surcharge on TDS
Save

DEFINE AUTOMATIC POSTINGS
Transaction Code OBWW
Withholding Tax> Extended Withholding Tax> Postings> Accounts for withholding tax>
define accounts for W/tax to be paid over
Give chart of account 1111 ↵
Select debit/credit
Select W/tax code
Select W/tax type
save
W/tax G1 G 100330 100330
W/tax G2 G 100335 100335
W/tax G3 G 100340 100340
W/tax G4 G 100345 100345 Save

ASSIGNING W/TAX TYPES TO VENDOR MASTER
Go to XK02
Give Vendor number
Select W/tax (Check) ↵
Country IN
W/tax type G1 G Check liable
G2 G Check liable
Save
System gives Message Continue till it takes to next screen
Check in F-43 (Purchase Invoice)
We get New screen
Say Continue
(If you don’t want system to calculate tax automatically remove W/tax G and type Base
Amount and W/tax amount manually)
Go to Document
Simulate
Click on Blue Color
Give Text 16% Excise Duty
Next Entry 2% cess
Now all are in grey color
save It Wont Save



It saves Could not determine TDS Certificate number ranges
Note: SPRO, IMG, Logistic General, Tax on goods movement, India, Basic Settings,
Maintain Company Code Settings
Go to New Entries
Give Company Code
Give Cenvat Document type KR
FI Document SA
Select Debit
Select Automatic Adjustment
Select immediate Credit
Give First Month April
Select Rounding Duty on Procurement And Removal
Save
Go to F-43 and check now.
It will Save



ACCOUNTS RECEIVABLE

Define Account Groups
Create Number Ranges for Customer Accounts
Assign Number Ranges to Account Groups
Creation of GL Accounts
Creation of Customer Master
Define Number Ranges for Postings
Sales Invoice Posting
How To View Customer Accounts
Receipt Entry
Advance from Customers
Link Between Reconciliation a/c and Special GL a/c
Advance Receipt
Sales Invoice Posting
Transfer of Advance from Special GL to Normal GL Account by Clearing
Clearing of Normal Account

TRANSACTION CODES
SL TC Code Particulars
1 OBD2 Define Account Groups
2 XDN1 Create Number Ranges for Customer Accounts
3 OBAR Assign Number Ranges to Account Groups
4 XD01 Creation of Customer Master
5 FBN1 Define Number Ranges for Postings
6 F-22 Sales Invoice Posting
7 FBL5N How To View Customer Accounts
8 F-28 Receipt Entry
9 OBXR Link Between Reconciliation a/c and Special GL a/c
10 F-29 Advance Receipt
Transfer of Advance from Special GL to Normal GL Account by
12 F-39
Clearing
13 F-32 Clearing of Normal Account



ACCOUNTS RECEIVABLE

Accounts Receivable is a Subsidiary Ledger and deals with Sales & Distribution Module.
Sales-Domestic, Sales-Exports, Sales-Internal, Sales-Services are the common accounts.
Steps:
1) Define Account Groups. SD Customer (for Material), FI Customers (for Services Ex:
AMCs)
2) Create Number Ranges to Customer Account Groups
3) Assign Number Ranges to Customer Groups
4) (Creation of GL a/cs)
5) Create Customer Master Date
6) Define Number Ranges for Postings
7) Sales Invoice Postings
8) Receipt Entry
Interview Question: (We don’t create Tolerance Group again here as we gave already in
Vendor Master – Define Tolerance Groups for Vendors / Customers)

DEFINE ACCOUNT GROUPS
Customer Accounts> Master Date> Preparations for Creating Customer Master Data>
Define Account Groups with Screen Layout (Customers)
Transaction Code is OBD2
Go to New Entries
Give a/c Group GILS
Give Name SD Customers for GIL
Double Click on Company Data
Double Click on Account Management
Make Reconciliation a/c as required entry
Save
Go to New Entries
Give a/c Group GILF
Give Name FI Customers for GIL
Double Click on Company Data
Double Click on Account Management
Make Reconciliation a/c as required entry
Save

CREATE NUMBER RANGES FOR CUSTOMER ACCOUNTS
Transaction Code is XDN1
Create Number Ranges for Customer Accounts
Insert Intervals 14 700000 – 700100 ↵
Again Select Insert Intervals 15 700101-700200 ↵ Save



ASSIGN NUMBER RANGES TO ACCOUNT GROUPS
Transaction Code is OBAR
Assign Number Ranges for Customer Account Groups
Go to Position
Give GILF ↵
14 and 15
15 Save

GO to OBD4
Current Assets 200 000 – 200 099
Go to FS00
Give 200 040
Create Account Group
Current Assets B/S Item
Text Sundry Debtors a/c
Currency INR
Reconciliation Customers
Line Item Display
Give Sort Key 031
DONT SELECT Only Balances in Local Currency and Open Item
Select Create Bank Interval Tab
Give Field Status Group G067
Save
Give 300 000
Create Account Group Sales
P&L Item
Text Sales-Domestic a/c
Currency INR
Line Item Display
Give Sort Key 031
Select Only Balances in Local Currency
Select Create Bank Interval Tab
Give Field Status Group G029 (Revenue Accounts)
DONT SELECT Open Item (means Pending Balances)
Save



CREATION OF CUSTOMER MASTER
Transaction Code is XD01
Transaction Code XD02 is to Change Customer Master Data
Transaction Code XD03 is to View Customer Master Data
Transaction Code XD04 is to view Change made to Customer Master Data
Transaction Code XD02 is to block / unblock Customer Master Data
Path: Accounting> Financial Accounting> Accounts Receivable> Master Records>
Maintain Centrally> Create
Select SD Customer for GIL for a/c Group ↵
Title Company
Name YYYY Search YY
Give Address
Country IN
(if dual select Company Code Data Icon – i.e, if Vendor and Customer are same)
Recon Give Sundry Debtors A/c No.
Sort Key 031
Select Payment
Transactions Tab
001 Terms
Save

DEFINE NUMBER RANGES FOR POSTINGS
Go to Transaction Code FBN1
Give Company Code
Select Change Intervals,
Select Insert Intervals,
Give Number Ranges
14 (the next serial of the existing) 2004 16001 – 17000 ↵
Insert Intervals
16 2004 17001-18000 ↵
Insert Intervals
18 2004 18001 – 19000 ↵
Save
SALES INVOICE POSTING
Path: Accounting> Financial Accounting> Accounts Receivable> Document Entry>
Invoice General
Give Document Date
Give Customer A/c ↵
Give Amount Business Area
Text Sales Invoice
Posting Key 50 Sales a/c ↵
* + Save
(If we don’t make field status group as mandatory it will not prompt here – we did not
make business area as required entry earlier)



HOW TO VIEW CUSTOMER ACCOUNTS
Transaction Code FBL5N
Path: Accounting> Financial Accounting> Accounts Receivable> Account> Display /
Change Line Items
Give Customer a/c No.
Give Co Code
Execute

RECEIPT ENTRY
Path : Accounting> Financial Accounting> Accounts Receivable> Document Entry>
Incoming Payment
Give Document Date
Give Bank a/c
Business Area
Amount
Text Receipt against Invoice Number….
Give Customer a/c No.
Change Color
Save
Go to FBL5N Execute to view the customer a/c

ADVANCE FROM CUSTOMERS
It is the special GL Account. System Defined Special GL Indicator is ‘A’
Steps:
1. Creation of GL Accounts ( Advance from Customers – Current
liability Group)
2. Link Between Reconciliation a/c ( Sundry debtors a/c ) and Special
GL Account i.e. Advance from customers
3. Advance receipt
4. Sales Invoice Posting F-22
5. Transfer of Advance from Special GL a/c to Normal GL a/c by
clearing Special GL a/c
6. Clearing normal accounts

Go to FS00
( Current liability 100300 to 399)
Give GL a/c number 100355
Give company code
Create
Account group current liabilities
B/S a/c
Text Advance from customers
Select Ctrl tab



INR
Reconciliation a/c type customers
Line item display
Sort key 031
Select create Bank Interest
Field status group G067
Save

LINK BETWEEN RECONCILIATION A/C AND SPECIAL GL A/C
Transaction code is OBXR
Path: SPRO> IMG> Financial Accounting> Accounts receivable and accounts payable>
Business transactions> Down payment received> Define reconciliation a/c for customer
down payments
Double click on Special GL Indicator A
Give Chart of Accounts 1111 ↵
For reconciliation a/c Give Sundry debtors a/c number
For Special GL Account Give advance for customers a/c number
Save

ADVANCE RECEIPT
Path: Accounting> Financial Accounting> Accounts receivable> Document Entry>
Down payment > Again Down payment
Give Document Date
Give Customer Account
Give Special GL Indicator A
Give Bank Account number
Give Business Area
Give Amount
Give Text Advance from customer, ↵
*, Business area, +, Simulate
Save
Note: Posting key 19 is customer’s Special GL credit

SALES INVOICE POSTING
Go to F-22
Give Document Date
Give Account number for customer
System gives a message that down payment exists.
Give Amount
Give text Sales Invoice
Posting key 50 Sales account ↵
*, Business area, +, Simulate
Save



TRANSFER OF ADVANCE FROM SPECIAL GL TO NORMAL GL ACCOUNT
BY CLEARING
Path: Accounting> Financial Accounting> Accounts receivable> Document Entry>
Down payment >Clearing
Give Document Date
Give Customer a/c number
Give Text Transfer of advance
Select Process down payments
Type amount in transfer posting
Save

CLEARING OF NORMAL ACCOUNT
Path: Accounting> Financial Accounting> Accounts receivable> Account> Clear
Give Customer account number,
Give Company Code,
Select Process open items,
Change color for DA and DR Equal amount
Save
Go to FBL5N to view



INTEREST CALCULATION

Define Interest Calculation Types
Prepare Account Balance Interest Calculation
Prepare Account Balance Interest Calculation
Define Time Dependant Terms
Enter Interest Values
Define Automatic Posting Account
Entry for Loan Receipt
Interest Calculation Run



INTEREST CALCULATION

Item Interest: Interest is calculated on Gross Invoice
Balance Interest: Bank’s take day end balance for calculating interest
There are two types of Interests. One is Balance Interest Calculation. Second one is Item
Interest Calculation. System defined Balance Interest Calculation type indicator is ‘S’,
For Item Interest Calculation type indicator is ‘P’. Balance Interest Calculation type is
used for GL a/cs. Item Interest Calculation type is used for Vendors and Customers. Only
prerequisite for calculation is Interest Rate.
Steps:

DEFINE INTEREST CALCULATION TYPES
Path: SPRO> IMG> Financial Accounting> GL Accounts> Business Transactions> Bank
a/c Interest Calculation> Interest Calculation Global settings> Define Interest Calculation
types
Go to New Entries,
Give Interest Indicator G1 (any thing)
Name 5% Balance Interest,
Interest Calculation type ‘S’
Name G2 5% Item Interest ‘P’
Save

PREPARE ACCOUNT BALANCE INTEREST CALCULATION
Transaction Code is OBAA
Path:SPRO> IMG> Financial Accounting> GL Accounting> Business Transactions>
Bank a/c Interest Calculations> Interest Calculation Global settings> Prepare a/c Balance
Interest Calculation.
Go to New Entries
G1 Interest Calculation Indicator
Frequency Months
Calendar type G
Output Control
Check Balance plus Interest
Save
Next Entry or F8
G2 Frequency 01
Calendar Type G
Balance Plus Interest Check
Save



DEFINE REFERENCE INTEREST RATES
Transaction Code is OBAC
Path: SPRO> IMG> Financial Accounting> GL Accounting> Business Transactions>
Bank a/c Interest Calculations> Interest Calculation> Define Reference Interest Rates
Go to New Entries
Reference Interest Rate G1
Long Text 5% Balance Interest
Short Text same
Currency INR
Date from 01.04.2004
Save
Next Entry G2
5% Item Interest
Date from 01.04.2004
INR
Save
DEFINE TIME DEPEDENDANT TERMS
Bank a/c Interest Calculations> Interest Calculation> Define Time Dependant Terms.
Go to New Entries
Interest Type Indicator G1
INR
eff from 01.04.2004
Sequential No.1 for debit and 2 for Credit
Give 01 Terms take Debit Interest Balance Interest Cal
Save
Next Entry
G1
INR
01.04.2004
02 Term Credit Interest Balance Interest Calculation
Save
Interest Type Indicator G2
INR
eff from 01.04.2004
Sequential No.01
Terms take Debit Interest Arrears Interest
Save
Next Entry
G1
INR
01.04.2004
02 Term Credit Interest Arrears Interest Calculation
Save



TO GET ALL TRANSACTION CODES IN SAP : SE16
Give Table Name TSTC ↵
We can give any Table No.

ENTER INTEREST VALUES
Bank a/c Interest Calculations> Interest Calculation> Enter Interest Values
Go to New Entries
Reference G1
Eff from 01.04.04
Int Rate 5
G2 01.04.04 5
Save
Creation of GL Account
Go to OBD4
Go to New Entries
Give chart of accounts 1111
Account group INTE
Name Interest Expenses
From account 400600-400699
Save
Go to FS00
Account number 400610
Create account Group
Interest expenses
P & L Account
Text Interest on loan
Select Ctrl data Tab
INR
Balance in local currency
Line Item
Sort Key 002
Field status Group G001
Save
Go to OBD4
Create account group secured loans
Take current liability Liability series
Save
Go to FS00
100610 Secured loans
b/s a/c
SBI Term loan a/c
Select Ctrl data Tab



INR
Balance in local currency
Open Item
Line Item
Sort Key 002
Field status Group G005
Check relevant cash flow
Give interest indicator G1
Save

DEFINE AUTOMATIC POSTING ACCOUNT
Transaction Code is OBV2
Bank a/c Interest Calculations> Interest Postings> Prepare GL Account Balance Interest
Calculations
Select Accounts
Give Chart of accounts 1111 ↵
Account symbol 2000
Currency INR
GL Account number 400610
Account symbol 2002
Currency INR
GL Account number 400610
Save
Note: 2000 is GL account Interest Paid, 0002 is Interest Paid Account

ENTRY FOR LOAN RECEIPT
Go to F-02
Give Document Date 01.11.04
Posting Date 01.11.04
Give Bank Account ↵
Give Amount
Business area
Text loan
Value Date 01.11.04
Posting Key 50 SBI Term Loan Account ↵
*, Business Area, +
Value Date 01.11.04
Simulate Save
Loan repayment
F-02
Take current Date
Give amount
Business Area
Value Date



Text Loan repayment
Posting Key 50 SBI OD Account
Save

INTEREST CALCULATION RUN
Interest Calculation> Balances
Give Chart of Accounts
Give GL Account Number 100610
Give Company Code
Calculation Period 01.11.04 to 31.12.04
Select Leap Year
Select Post also if Value date in past,
Update
Execute
Go to System
Services
Batch input
Sessions
Select the session RFSZIS00
Select Process
Master record
Select display errors only process



BILLS OF EXCHANGE

Entries for Bills of Exchange in Sap
Link Between Reconciliation a/c and Special GL a/c
Link Between Bank a/c, Reconciliation a/c and Bank Bill Discounting a/c
Sales Invoice Posting F-22
Bills Of Exchange Receipt F-36
Assign Bill Discounting Charges
Bank Bill Discounting
Reverse Liability

TRANSACTION CODES
SL TC Code Particulars
1 OBYN Link Between Reconciliation a/c and Special GL a/c
2 OBYK Link Between Bank a/c, Reconciliation a/c and Bank Bill Discounting a/c
4 F-36 Bills Of Exchange Receipt
5 Assign Bill Discounting Charges
6 F-33 Bank Bill Discounting
7 F-20 Reverse Liability



BILLS OF EXCHANGE

There are two types of Bills of Exchange
1. Bills Payable
2. Bills Receivable
Bill is created under Negotiable Instruments Act and it can be discounted in bank.
Customer has o sign and accept the terms and then only we can discount the same in the
bank to transfer write this is transfer and sign. It can be transferred to any one. Contingent
liability is created when discounted. No entries are there for contingent liability. It should
be taken in Notes forming part of P&L and B/S.

ENTRIES FOR BILLS OF EXCHANGE IN SAP
1. Party account debit Sales account credit
2. For Bills of Exchange Receipt Debit bills of exchange Credit sundry debtors
or Bills of exchange clearing account
3. For Bills Discounting Debit Bank Debit Interest Credit Bank Bill
Discounting Account
4. For reversal of the liability Debit bank Bill Discounting Account
Credit Party Account (Sundry debtors bills of exchange clearing account )
Note: W is the Special GL Indicator for bills of exchange
Steps: 1) Creation of GL accounts
2) Link between Reconciliation a/c and Special GL a/c
3) Link between Bank a/c, Reconciliation a/c and Bank Bill Discounting a/c
4) Sales Invoice Posting
5) Bills of Exchange Receipt
6) Assign Bank Discounting GL a/c
7) Bank Bill Discounting
8) Reversal of Liabilities

Create 1) Sundry Debtors Bills of Exchange a/c (Same as Sundry Debtors) (It is also
Reconciliation a/c) 2) Bank Bill Discounting a/c (Liability a/c) 3) Bank Bill Discounting
Expenses a/c
Create all the above accounts in GL Master.
Also Create Bank Bills of Exchange a/c
For Bank Check Post Automatically
Relevant to Cash Flow
Sort Key 031 for Bill Discounting Charges a/c

LINK BETWEEN RECONCILIATION A/C AND SPECIAL GL A/C
Transaction Code is OBYN
Path: SPRO> IMG> Financial Accounting> Bank Accounting> Business Transactions>
B/E Transactions> Bills of Exchange Receivable> Post Bills of Exchange Receivable>
Define Alternative Reconciliation a/c for Bills of Exchange Receivable
Double click on Special GL Indicator ‘w’



Reconciliation a/c No.
Give Sundry Debtors Account No.
Special GL a/c – Give Sundry Debtors Bills of Exchange a/c
Save

LINK BETWEEN BANK A/C, RECONCILIATION A/C AND BANK BILL
DISCOUNTING A/C
Transaction Code OBYK
B/E Transactions> Bills of Exchange Receivable> Present Bills of Exchange at Bank>
Define Bank Sub-a/cs
Go to New Entries.
Give Chart of Accounts 1111.
Give Bank a/c
Give Regular Bank a/c
Usage Discounting,
Special GL Indicator ‘W’
Customer Reconciliation a/c
Give Sundry Debtors a/c No.
Bank Sub Liability Bank Bills of Exchange a/c
Save

SALES INVOICE POSTING F-22
01 Customer A/c No.
50 Sales Domestic

BILLS OF EXCHANGE RECEIPT F-36
Path: Accounting> Financial Accounting> Accounts Receivable> Document Entry> Bills
of Exchange> Payment
Note: Posting Key 09 is Debit for Customer Bills of Exchange a/c
Posting Key 19 is Credit for Customer Bills of Exchange.
Customer Bills of Exchange a/c Debit
Customer a/c Credit
Give Document Date
Give Customer Account No.
Give Special GL Indicator W ↵.
Give amount
Test B/E.
Due on Give due date usually it is 90 days.
Grace period 3 days.
Select Process Open Items.
Change Color
Simulate Save
To view B/E outstanding go to TC Code FBL3N
Give GL alc No. Sundry Debtors B/E a/c No.



ASSIGN BILL DISCOUNTING CHARGES
B/E Transactions> Bills of Exchange Receivable> Post Bills of Exchange Receivable>
Define Accounts for Bills of Exchange Transactions.
Double click on Bank Discount Charges
Account Bill Discounting Charges a/c
Save

BANK BILL DISCOUNTING
of Exchange> Discounting
Give document date,
usage Discounting
Bank a/c Regular Bank a/c No
Business area
Amount Net
Bank Charges
Give amount manually (both should tally with the Gross amount)
Text Bill Discounting Charges
Select Bills of Exchange
Select Bills of Exchange
Go to Document
simulate
Bank a/c DR
Bill Discounting Charges DR
Liability BE a/c CR
Save
Note While Entering BE Receipt (F-36) Document Number should be noted.

REVERSE LIABILITY
of Exchange> Reverse Contingent Liability
Give Document Date
GL Bank Bill Discounting a/c
Usage Discount ↵
Save
Note Document No.
Go to FB03 and FBL3N and check



ENTRIES
1) F-22 Sales Invoice
Debit Customer (01) Credit Sales (50)
2) F-36 B/E Receipt
Debit Customer Bills of Exchange a/c (09) Credit Customer (15)
3) F-33 Discounting
Debit Bank Debit (40) Bill Discounting Expenses a/c (40) Credit Bank Bills
Discounting (50)
(Liability)
4) F-20 For Clearing / Reversal of Contingent Liability Debit Bank Bill
Discounting a/c (Liability) (40) Credit Customer B/E a/c (19)



DUNNING

Define Dunning Area
Define Dunning Procedure - Transaction Code FBMP
Assigning Dunning Procedure to Customer Master

It is a German Word, which means “Reminder”. There are maximum 9 levels of Dunning
available in SAP. Here level means hierarchy (from bottom to top). In real time only 4
Dunning Levels are used. At 5th Dunning level reminder goes to Legal Department.
Steps:
DEFINE DUNNING AREA
Business Transactions> Dunning> Basic settings for Dunning> Define Dunning Areas.
Go to New Entries
Give Company Code Area (Numeric or Alpha) gave 01
Text Dunning for Domestic Customers of GIL
Save
System gives a message Dunning Notices are not yet defined ↵
(For Vendors Dunning is done based on their Delivery Schedules)

DEFINE DUNNING PROCEDURE
Transaction Code is FBMP
Business Transactions> Dunning> Dunning Procedure> Define Dunning Procedures
Go to New Procedure (Can give Numeric or Alpha for Dunning Procedures)
Gave GIDN Dunning Procedure for GIL
Dunning Intervals in days 7 (in general)
No. of Dunning levels 4
Total due from dunning level
Don’t define Grace period 3
Interest Indicator Give G2 (only item Interest Indicator to be given)
Select Standard Transaction Dunning
Select Dunning Levels Icon
Activate calculate interest from 10, 17, 24
Select always Dun in Legal Dunning Procedure
Select Charges
Give Currency INR ↵
Dunning Level 1 ( To define 1 to 4)
Dunning charges (either % or amount not both)
gave 100 Select Minimum amount Icon
Give Currency INR ↵
Dunning Level 1
Minimum % 5
Minimum amount for Interest 300 (which ever is higher it will be taken)
Select Dunning Texts


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