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How to Use Google Docs

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How to Use Google Docs

  1. 1. How to Use Google Docs
  2. 2. What is Google Drive?
  3. 3. A free service from Google which allows storage of files…
  4. 4. online and can be accessed using cloud
  5. 5. What is cloud?
  6. 6. It’s a virtual space where files are stored…
  7. 7. and can be accessed with web applications
  8. 8. Google Drive gives you access to Google Docs
  9. 9. What is Google Docs?
  10. 10. It’s a free online program.
  11. 11. You can create documents and presentations online.
  12. 12. Share documents, files, presentations with others.
  13. 13. Others can edit shared documents online.
  14. 14. Save and store documents online.
  15. 15. You need to Create Google Account to edit documents online
  16. 16. and access Google Docs
  17. 17. If you have Google account
  18. 18. Sign in Google Docs using Google Account
  19. 19. If you have no Google Account yet
  20. 20. Create a Google Account
  21. 21. Go to
  22. 22. www.google.com
  23. 23. Click Create an Account
  24. 24. To create the account fill in the boxes Fill in boxes
  25. 25. Can now access Google drive after signing to www.google.com
  26. 26. Click Drive icon
  27. 27. Google Drive screen appears
  28. 28. 1. To Create a New Document
  29. 29. Click Create button
  30. 30. Select the type of file you like to create
  31. 31. Can choose to create new Document (similar to Microsoft Word)
  32. 32. Can create Spreadsheets (similar to Microsoft Excel)
  33. 33. Can create Presentations (similar to Microsoft PowerPoint)
  34. 34. Can create Forms to make surveys
  35. 35. Can create using Drawing
  36. 36. To start let’s choose Document
  37. 37. New document opens
  38. 38. Locate Untitled Document
  39. 39. Select and click Untitled Document
  40. 40. Rename Document dialog box appears
  41. 41. Type name for your document
  42. 42. Click OK
  43. 43. Document will be renamed
  44. 44. Google Docs automatically saves file as you edit
  45. 45. Google Docs uses Autosave
  46. 46. 2. To Upload a Document
  47. 47. You can access file online in cloud
  48. 48. using any computer with internet connection
  49. 49. Use Google Docs to edit uploaded files…
  50. 50. from your Microsoft Word or Excel
  51. 51. Now to upload files in Google Drive
  52. 52. Locate file to be uploaded in your computer
  53. 53. Click, hold and drag file to Google Drive folder
  54. 54. File appears in Google Drive
  55. 55. You can now access your file ANYWHERE
  56. 56. by signing-in to your Google Drive
  57. 57. You can also…
  58. 58. copy, paste, bold, underline, italicize etc. a document
  59. 59. Choose from the different options in Edit menu
  60. 60. To upload folders
  61. 61. Identify Folder to be uploaded in Google Drive
  62. 62. Click and drag folder to Google Drive shortcut
  63. 63. Folder and its files appears in Google Drive
  64. 64. To open file
  65. 65. Double click a file to open
  66. 66. Upload file on the web
  67. 67. Select and click the Upload button
  68. 68. Select Files from drop-down menu
  69. 69. Select the file you want to upload
  70. 70. Click Open
  71. 71. The Upload settings dialog box will appear
  72. 72. File will appear on your Google Drive
  73. 73. 3. Share Files
  74. 74. Share work with others through collaboration
  75. 75. where others can edit your documents or…
  76. 76. share work with others and just view documents
  77. 77. Select file you want to share
  78. 78. File action buttons appears on top of page
  79. 79. Click ‘Share’ button
  80. 80. Sharing settings dialog box opens
  81. 81. Type email addresses of people you like to share file
  82. 82. Click drop-down arrow next to a person’s name
  83. 83. Choose if others can edit, comment or view file
  84. 84. Only files in Google Docs format can be edited online
  85. 85. Can choose to add message to explain file shared
  86. 86. Type in your message
  87. 87. Editors are people you shared your files with
  88. 88. Editors, by default are allowed to invite people
  89. 89. to access the file
  90. 90. Click [Change] if you don’t want editors to invite others
  91. 91. Another Sharing settings dialog box appears
  92. 92. Select Only owner can change the permissions
  93. 93. Click Save to return to first dialog box
  94. 94. Then click Send
  95. 95. Click Done
  96. 96. File will be shared and…
  97. 97. will be marked as Shared in your Google Drive
  98. 98. 4. Creating Folders
  99. 99. Folders are used to organize files
  100. 100. To Create a Folder
  101. 101. Click Create button
  102. 102. Select Folder from drop-down menu
  103. 103. Type name for the folder in the dialog box
  104. 104. Click Create button
  105. 105. The folder appears on left-navigation pane under My Drive
  106. 106. Create a folder within a folder known as Nested Folder
  107. 107. Select a folder and click
  108. 108. Then select New Folder button
  109. 109. The new folder box appears
  110. 110. Type a name for the new folder
  111. 111. Then click Create
  112. 112. New Folder is now inside another folder
  113. 113. 5. To add files to folders
  114. 114. Select file you want to add to a folder
  115. 115. Click, hold and drag file to desired folder
  116. 116. Confirmation dialog box appears at top page
  117. 117. File is now stored in folder
  118. 118. Adding multiple files on same folder
  119. 119. Check boxes of files you want to add to folder
  120. 120. After selecting files to be stored in a folder…
  121. 121. Click, hold drag any selected file to desired folder
  122. 122. Selected files will be added to folder
  123. 123. Files are now transferred to folder
  124. 124. Move file between folders
  125. 125. Select file you want to move
  126. 126. File action buttons appear at top of page
  127. 127. Click Move to button
  128. 128. Move to dialog box appears
  129. 129. File’s current folder is indicated by check mark
  130. 130. Select another folder to store the file
  131. 131. Check mark will appear next to selected folder
  132. 132. Click Move button
  133. 133. File is moved to selected folder
  134. 134. Thank you end of presentation Sources: www.google.com www.gcflearnfree.org/googledriveanddocs https://sites.google.com/site/gdocswebquest/ http://onlineconnections.wikispaces.com/file/view/Google+Docs+Tutorial.pdf www.cctvcambridge.org

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