The department needs to revise its work instructions for documentation processes. This proposal outlines overhauling inefficiencies, gaining stakeholder buy-in, assessing impacts, and developing a structured process to streamline instructions. The revision aims to cut documentation time and allow other objectives to be accomplished through measurable time and cost savings. Key stakeholders and audiences will see benefits like less confusion, freed up employee time for development, and overall department value.
2. OVERVIEW
The Department needs to revise its work instructions for
processing documentation used in developing
procedures, policies and processes.
This is an internal problem within the department and
the employees of the department are ready for the
process to be consolidated.
By cutting down on the amount of time it takes to
produce a document, this can allow for other department
objectives to be accomplished.
3. THE OPPORTUNITY
• Overhaul the Inefficiencies within our work instruction
procedure
• Frame and focus the project in order to be successful
• Gain buy in from Stakeholders
• Assess how other departments will be affected and alleviate
any negative impact, utilizing ACE
• Develop a structured process for streamlining the
instructions
• Time the rollout of the project to place no to low impact on
the Department
• Prepare for the change
“Chaos can provide a new perspective for leading
the way to change”(Bridges, 2009).
• Implement revision
• Have a deliverable that is efficient and effective
• Have measurable time and cost savings at completion of
project
4. AUDIENCE ANALYSIS
• Ensure audience views the benefit that will come from
the revision
• Cost and time savings from revised process
• Less confusion and complexity will be gained by
streamlining process
• Able to accomplish other department objectives
• Will free up employees to have time for development
and other training opportunities
• Overall value add to the Department
5. POSSIBLE KEY STAKEHOLDERS
S., Supervisor, Dept.
A., Dept.
N., Dept.
K., Dept.
L., Dept.
R., Manager, Dept.
6. HIGHLIGHTED REFERENCES
Shwom, B. & Snyder, L.G. (2014) Business communication, New Jersey:
Pearson,
Bridges, W. 2009, Managing Transitions: Making the Most of Change,
Boston, Da Capo Press.
Retrieved from: http://line-of-sight.com/general/framing-your-project-for-
success
Retrieved from:
http://www.publicspeakingproject.org/PDF%20Files/aud%20analy%20web%2
01.pdf
