Free e-book download: http://refocuslearning.com/ebook.html Refocus it's Time. Based on the best practice principles of Time Management and designed to support and re-enforce good habits. A simple guide to effective time management in the modern era with lots of hints, tips and ideas.

1. Welcome to Effective Time Management
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2. Effective Time Management
Program Modules
• GoalsGoals
• PrioritiesPriorities
• PlanningPlanning
• SchedulingScheduling
• InterruptionsInterruptions
• MeetingsMeetings
• DelegationDelegation
• ProcrastinationProcrastination
• AnalysingAnalysing
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“Poor Time Management is essentially a behavioural problem”.Poor Time Management is essentially a behavioural problem”.
Harvard Business EssentialsHarvard Business Essentials

4. Time Management
True or False exercise
• A Task List is a PlanA Task List is a Plan
• It’s better to handle tasks as they arriveIt’s better to handle tasks as they arrive
• Scheduling priorities is a waste of time as they keep shiftingScheduling priorities is a waste of time as they keep shifting
• There is no point having objectives just do as much as you canThere is no point having objectives just do as much as you can
• Verbal delegation is the best.Verbal delegation is the best.
• Always allow for interruptions they are part of lifeAlways allow for interruptions they are part of life
• Meeting should always have well prepared agendas.Meeting should always have well prepared agendas.
• Estimating the time required for an activity is not productive.Estimating the time required for an activity is not productive.
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5. SpecificSpecific
MeasurableMeasurable
AgreedAgreed
RealisticRealistic
TimedTimed
In writingIn writing
EngagedEngaged
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““Well-developed Objectives are SMARTIE.”Well-developed Objectives are SMARTIE.”

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7. Pareto’s Principle, the 80/20 Rule
Proposed by Vilfredo Pareto in the early part of the 1900 century
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The 80/20 Rule means that in anything a few (20%) are vital
and many (80%) are trivial
20% Actions 80% Results

8. Big Rocks, Little Rocks Method
Planning & Scheduling your week
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GLASS VESSEL
Represents your
weekly schedule
BIG ROCKS
Represent large
important tasks
LITTLE ROCKS
Represent many little
important tasks
SANDS
Represent many small urgent
tasks

9. Interruptions
• How to deal with Telephone InterruptionsHow to deal with Telephone Interruptions
• How to deal with Visitor InterruptionsHow to deal with Visitor Interruptions
• The Manager InterruptsThe Manager Interrupts
• Email InterruptionsEmail Interruptions
• Internet Interruptions and loss of focus.Internet Interruptions and loss of focus.
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10. Meetings
• AgendaAgenda
• VenueVenue
• Stay on TopicStay on Topic
• Notes from the meetingNotes from the meeting
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11. Delegation – the Art and the Skill.
Six step process
• Decide what is to be delegateDecide what is to be delegate
• Plan the delegationPlan the delegation
• Discuss the delegationDiscuss the delegation
• Communicate the delegationCommunicate the delegation
• Monitor the progressMonitor the progress
• Provide feedback on the performanceProvide feedback on the performance
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12. Procrastination
• Two typesTwo types
• What is procrastination?What is procrastination?
• What causes us to procrastinate?What causes us to procrastinate?
• What is stressful about procrastination?What is stressful about procrastination?
• How to deal with procrastination.How to deal with procrastination.
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13. Actions for the next 21 days
• Analysing Log
• Interruptions Log
• What am I going to change and how?
• It take between 3 – 21 days to change a habit...
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14. Quote
““You never seem to have enough time, yet youYou never seem to have enough time, yet you
have all the time there is. The problem is not ahave all the time there is. The problem is not a
shortage of time, but how you choose to useshortage of time, but how you choose to use
that time.”that time.”
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- E-BOOK DOWNLOAD AT: http://refocuslearning.com/ebook.html
- SAMPLE VIDEOS: https://www.youtube.com/user/RefocusLibrary
- TO CONTACT THE AUTHOR : PAUL@REFOCUSLEARNING.COM
WWW.REFOCUSLEARNING.COM
Refocus it's Time. Based on the best practice principles of
Time Management and designed to support and re-enforce
good habits. A simple guide to effective time management in
the modern era with lots of hints, tips and ideas.
Please feel free to download – I hope you enjoy the book.