A brief overview of PMP Project management simple to complex

1. B Y R A H U L S I N G H
PROJECT MANAGEMENT
(SIMPLE TO COMPLEX )

2. PROJECT MANAGEMENT DEFINITION
• Project management is the application of
knowledge, skills, tools, and techniques to
project activities to meet the project
requirements
Knowledge
Techniques
Skills Tools

3. KEY SKILLS OF GOOD PROJECT
MANAGER
Good
Comms
Tolerance
Motivating
Flexibility
Common
Sense
Political
sensitivity
Creativity
Team
Building
Planning

4. PROJECT MANAGEMENT AREAS
Project Scope
Project Quality
Project Risk
Project
Procurement
Human
Resources
Project
Integration
Communications
Project Schedule Project Costs

5. PROJECT PROFILING
• Project profiling is a process that summarizes what
is known about the attributes of a project and places
the project into a category with other projects that
have similar characteristics.
• Example :
A company can have various kinds of Projects from
construction to software development
Project manager having experience with construction
should not be given projects of software
developments and vice versa

6. PROJECT PHASES
Initiation Planning Execution Closeout

7. UNDERSTANDING AND
MEETING CLIENT EXPECTATIONS
• Always Include client in the Project fro start to end
this is a key for a success client will decide the
project success and failure attribute
• Educate the Client from the Beginning about the
Project , efforts , progress , constraints ,
achievement

8. UNDERSTANDING VALUES AND
EXPECTATIONS
• Clarify Expectations as early as possible to reduce
surprise element in the outcome
• Deal Fairly with the Client
• Deal with Difficult Issues Early
• Provide Mechanisms for Revisiting Major Decisions
and Issues
• Include the Client in Celebrations

9. WORKING WITH PEOPLE ON
PROJECTS
• Emotional Intelligence is the key
---Empathy, Good Relationship , Self regulation
• Personality Types
Dominance—relates to control, power, and
assertiveness
Influence—relates to social situations and
communication
Steadiness—relates to patience, persistence, and
thoughtfulness
Conscientiousness—relates to structure and
organization

10. PROJECT MANAGER IMPORTANT
ATTRIBUTES
• Leadership Styles – Should be Positive and
collaborative
• Negotiation and Conflict Resolution – Should have
skills of negotiating win-win attitude for both the
parties
• Listening - Most difficult skills to achieve is listening
most of the learning is to speak and not listen
• Delegation – A Bad project manager try do to all the
things himself hence Delegation is key concept to
apply

11. GOOD PROJECT MANAGER ACTIVITIES
• Setting Individual Goals – having regular
conversations and giving feedbacks constantly
• Building a Trustful relationship do not discuss
negative aspect with other and use it as a Gossip ,
Gossip degrades the relationship
• Regular Team meeting s need to be managed
• Visualizations of your goals with the team will create
a strong impact

12. STAKEHOLDERS MANAGEMENT
• Communications --- Constant communications is the
key for a success
• Negotiations --- Do not always yes , learn to say NO
and make priorities not affected
• Decision making --- Build your confidence with the
stake holders

13. STARTING ANY PROJECT FACTORS
• Project selection --- Aligning with Mission of the
organization
• Project Scope --- Developing and managing Scope
u decide an Apple and in last it shouldn’t become
Banana because of too many changes

14. ESTIMATING AND MANAGING
COSTS
• Estimating Costs to Initiate Projects
• Cost of Tasks
• Budget Timeline
• Managing the Budget
• Evaluating the Budget During the Project

15. MANAGING PROJECT QUALITY
• Quality is the degree to which a product or service
fulfills requirements and provides value for its price
• Development of Quality as a Competitive Advantage
• Planning and Controlling Project Quality
• Quality Management Methodology – ISO , Six Sigma ,
ITIL practices are common methods to named
applicable to different industries

16. MANAGING PROJECT RISK
• Risk Identification - assessing risk from quantitative
and qualitative purpose
• Risk Evaluation - what impact it can have for the
projects
• Once Risk has been identified and evaluated , a
Project manager can go for Risk Avoidance , Risk
sharing, Risk reduction, Risk transfer

17. PROJECT EXECUTION
• Monitoring Project execution by daily , weekly ,
monthly updates
• Creating Contingency plan for any issue faced
during execution
• Appreciating every effort deliver during the
execution

18. PROJECT CLOSURE
• Feedback of Product or service delivered
• Comparison for Initial scope to product delivery
• Provide the agreement of warranty
• Discuss lesson learnt with all the affected parties