What is a PRINCE2 Project Management

What is a Project?

www.projectingIT.com 1 PRINCE2 pre-course readingI
Friday 8 February 13

in this session..

> What is a project?
> How projects are different
> The project stakeholders
> Using a method to manage a project

www.projectingIT.com 2 What is a Project?

Projects vs. Operations: Similarities

• Both need people and money
• Both have limited resources
• Both require management


so what is the difference...?
projects operations

•One time activity •On-going
•Not done before •Repetitive
•Brings about a Change •Brings about a Change
•Deliver Products •Support Products
•e.g Implement a CRM •e.g. Support a CRM


Managing balance...
C o mp e t
ition
Profitability …. Change
Service Quality s
Survive
Productivity… Regulat
…Customers.. Technol
ory
SLA’s o g y…

Maintain Transform
Operations Operations


Why we do projects?
Technology Product Solve a
Change Development Problem

Process
Legal ?
Improvement

Re-
Cost Saving
structuring

Non Profit Internal


A “project” is a ...

A temporary organization that
is created for the purpose of
delivering one or more business
products according to an agreed
business case


Characteristics of a project

Change

Uncertainty Temporary

Cross-
Unique
functional


Characteristics => Change

Projects are the means by which we introduce change
Projects are NOT business as usual


Characteristics => Temporary

Deﬁned Start

Deﬁned Finish


Characteristics => Cross-functional

customer

rs
ts

pe
ys
al

lo
rs
An

s

ve
e

ct
Us rs

De
te
ite
ch Te s
Ar

supplier


Characteristics => Unique

Different teams, different customer, different location ....
there is something different and unique


Characteristics => Uncertainty

The temporary, unique and cross-functional nature of
projects introduces Risk


Project Management is ...
...managing the expectations around the
SIX variables


We manage projects to ensure ...
the project remains justiﬁed
the project delivers value for money
the project objectives are achieved
the project scope is understood by everyone
the stakeholders are engaged
the decisions are made by the right people at the right time
the required resources and funding is available
the project constraints are understood and managed
plans are in place that can achieve the targets
the risks are identiﬁed and managed
the changes are monitored and controlled
the lessons are captured and incorporated for improvements
the products are delivered within agreed tolerances

Programme Management

Collection of related projects that have
common objectives and share resources for
better management, control and
coordination

MSP “Managing Successful Programmes” qualiﬁcation is
offered by APMG for Programme Management


Portfolio Management

Collection of projects and programs
using optimal resource mix for delivery
and to schedule activities to best achieve
an organization’s operational and
ﬁnancial goals


Stakeholders are ...

anyone affected by, or can affect the project.


Stakeholder management
Manage

Inform Stakeholders Involve

Engage


Traditionally speaking...
.......project management is managing
Scope, Time and Cost


Project Performance Variables

Scope

Risks Time

Benefits Cost

Quality


Variables => Scope

WHAT will be delivered


Variables => Time

WHEN it will be delivered


Variables => Cost

What is the project budget


Variables => Quality

Fit-for-purpose products


Variables => Risk

What-If?


Variables => Benefits

%
y 15
it sb
p ro f
re ase
Inc

the project outcome and measurable beneﬁts


so many projects fail...WHY?
Ad-hoc changes
Poor estimation
No visibility
Late delivery
Unclear objectives
Lack of communication
Resources
Insufficient Funding
Not enough justification....


but can we do something about it?

Using a “method”
that is based on the
lessons and
collective wisdom
of experts that
addresses the
common project
problems


Why use a “method”?
> do it in an organized way
> everyone knows who is doing what
> avoid ad-hoc management and ﬁre ﬁghting
> bring consistency and predictability
> to repeat success
> improve continuously
> better management control and direction
> increased ownership and accountability


introducing...

PRINCE2
A method for managing projects


About projectingIT
‣ATO for PRINCE2, Agile and Earned Value
‣2000+ PRINCE2 delegates
‣Trainings across countries
‣Blended learning
‣Specialists in project management
‣Best pass rate
‣Microsoft Project, Scrum, PMO and more..
‣www.projectingIT.com for more information

32
What is PRINCE2? www.projectingIT.com

What is a PRINCE2 Project Management

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