Basics Of Grant Writing from Precise Edit

Basics of Grant Writing David Bowman Precise Edit [email_address] 888-474-4393 This is the presentation from Precise Edit’s 1-day grant writing class. It provides an overview of the process we use to develop and prepare winning grant proposals for our clients. When you are seeking expert grant writing assistance, contact Precise Edit. As an experienced grant writer, reviewer, and coordinator, I understand how to develop and prepare proposals that get noticed and funded. –David Bowman, Owner of Precise Edit

Introductions and Motivations ,[object Object],[object Object],[object Object]

Session Overview ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

What grants do and don’t do ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Winning characteristics Clear and significant needs Clear connection to grantor intentions Clear connection to strategic plan and mission Strong plan to address needs Evidence of organization capacity Justifiable evaluation plan Sufficient and necessary budget Firm leadership support Reasonable sustainability plan

Irrelevant elements Good intentions Your emotions and feelings Parity Belief that you deserve their money Religious / Philosophical beliefs *

2 Approaches Find Funding Determine need ,[object Object],[object Object]

Overall process 8. Begin writing! 7. Establish a plan for sustainability 6. Create necessary and sufficient budget 5. Plan methodology to attain a successful evaluation 4. Develop evaluation process to meet grantor requirements and intentions (formative and summative) 3. Determine desired outcomes 2. Find grant funding opportunities, review carefully 1. Identify and quantify needs (determine the problem)

1. Identify needs (task 1) ,[object Object],[object Object],[object Object]

1. Identify needs ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

1. Identify needs ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

1. Identify needs ,[object Object]

1. Identify causes (task 2) ,[object Object],[object Object],[object Object]

1. Identify causes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

1. Identify causes ,[object Object]

1. Stating the need ,[object Object],[object Object],[object Object],[object Object],[object Object],Failed grant: Children in ABC school don’t have enough play time, so we should develop after school programs to allow them to be children and keep healthy. Winning grant: Children at ABC school are permitted 15 minutes of play time each day, less than the 45 to 60 minutes recommended by doctors to help children learn socialization skills and develop strong muscles and bones.

1. Stating the need (task 3) ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

2. Finding funding ,[object Object],[object Object],[object Object],[object Object],[object Object]

2. Finding funding: foundations ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

2. Finding funding: foundations ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

2. Finding funding: federal ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

2. Finding funding: federal ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

2. Finding funding: steps ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

2. Finding funding: look for . . . ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Overall: The better the match between the grantors purpose and your funding need, the better the chance of success.

3. Determine objectives ,[object Object],[object Object],[object Object],[object Object],GOAL Objective Objective Objective

3. Determine objectives ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

3. Determine objectives ,[object Object],[object Object],Specific? ___ Measurable? ___ Achievable? ___ Realistic? ___ Time-based? ___ Within 1 year, 95% of all households in Fairbanks will be registered with MediWeb to receive Internet-based medical advice, information, and services.

3. Determine objectives ,[object Object],[object Object],Specific? ___ Measurable? ___ Achievable? ___ Realistic? ___ Time-based? ___ The number of elementary school children who attend school without having breakfast will decrease by 85% by the end of the 2010 – 2011 school year.

3. Determine objectives ,[object Object],[object Object],[object Object],Process Objectives: Processes and actions Methods to reach goal Implementation strategies What you are doing Begs the question “What for?” Outcome Objectives: Results of methods Changed conditions What recipients are doing Answers the question “What for?”

3. Determine objectives ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],When describing objectives in the introduction, statement of need, and anticipated outcomes, stick to outcome objectives. Use process objectives in methodology and in the formative evaluation.

3. Determine objectives (task 4) ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

4. Develop evaluation plan ,[object Object],[object Object],[object Object],[object Object],Project start Project End Project Period Summative Evaluation Summative Evaluation Summative Evaluation Goal Formative Evaluation Formative Evaluation Formative Evaluation

4. Develop evaluation plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

4. Develop evaluation plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

4. Develop evaluation plan ,[object Object], tools process to measure time to accomplish level required for success Process objectives Formative Assessment Level required for success Process for measuring Indicators of success OBJECTIVE: Write the outcome objective here

4. Develop evaluation plan ,[object Object],sign-in sheet collect attendance records 9 months 250 men sign-in sheet collect attendance records 6 months 150 men Men attend pre-screening workshop phone survey contact men, ask if aware 9 months 268 men phone survey contact men, ask if aware 6 months 150 men phone survey contact men, ask if aware 3 months 100 men Notification of screenings tools process to measure time to accomplish level required for success Process objectives Formative Assessment Level required for success: A minimum of 215 (80% of total population) men are screened Process for measuring: Names are matched to tests, counted Indicators of success: clinic billing records show testing for men OBJECTIVE: 80% of men are screened for diabetes within 1 year

5. Plan methodology ,[object Object],[object Object]

5. Plan methodology ,[object Object],Start 6 months 9 months 12 months 150 men notified 268 men notified Radio advertisements ongoing throughout project period Presentations at community events Notification of screenings Direct mail to all households Direct mail to all households

5. Plan methodology ,[object Object]

5. Plan methodology ,[object Object], d. action 3.d. c. action 3.c b. action 3.b. a. action 3.a. 3. What is the third objective? c. action 2.c. b. action 2.b. a. action 2.a. 2. What is the second objective? d. action 1.d. c. action 1.c. b. action 1.b. When is this completed When does this start? Whose job is it? a. action 1.a. 1. What is the first objective? Task complete Task begin Responsible person Action Objective Goal: What is the first goal?

5. Plan methodology ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

6. Build the budget ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

6. Build the budget ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

6. Build the budget ,[object Object],[object Object],Expense item Total cost Computer equipment 2 desktop computers Dell Inspiron @ $1,200 per $2,400 1 Wireless router Netware K @ $55 $55 TOTAL $2,455

6. Build the budget ,[object Object],[object Object],[object Object]

6. Build the budget ,[object Object],$2,455 $780 $1,200 $4,435 TOTAL - $780 - $780 Internet connection $55 - - $55 Wireless router $2,400 - $1,200 $3,600 Computers Grant request In-kind match Cost match Total cost Budget item

7. Sustainability plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Drafting the Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Appendices ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Building your proposal ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Create a development timeline 2 weeks to 2 months

Writing recommendations ,[object Object],[object Object],[object Object],[object Object],[object Object]

Writing recommendations Fix this: In our proposal, we would like to address, by way of the strategies described later, the most pressing need of our constituents, the people of Santa Fe who support our organization, which is for free access to green spaces used by families and children, whether together or separately, for games, cookouts, and other family-friendly activities. Possible revision: Santa Feans greatest problem is the lack of green space. By increasing green space, Santa Feans will have the opportunity to enjoy family friendly activities. tentative obvious Compli-cated Unneces-sary Unneces- sary redundant

Writing recommendations ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Powerful sentence structure ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Powerful sentence structure ,[object Object],[object Object],[object Object]

Powerful sentence structure ,[object Object],[object Object],How would you fix this sentence?

Powerful sentence structure ,[object Object]

Effective subject placement ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Effective subject placement ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Effective subject placement ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Active vs. passive voice ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Active vs. passive voice ,[object Object],[object Object],[object Object],[object Object],[object Object],How would you fix the 2 passive sentences?

Packaging and submitting ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Packaging and submitting ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

You can do this! ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

You can do this! ,[object Object],[object Object],[object Object],[object Object],[object Object],The real work begins when the grant is awarded.

[object Object],[object Object],[object Object],[object Object],[object Object],Best wishes!

Basics Of Grant Writing from Precise Edit

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