Diese Präsentation wurde erfolgreich gemeldet.
Wir verwenden Ihre LinkedIn Profilangaben und Informationen zu Ihren Aktivitäten, um Anzeigen zu personalisieren und Ihnen relevantere Inhalte anzuzeigen. Sie können Ihre Anzeigeneinstellungen jederzeit ändern.

PMO standardisation - simple tracking process

1.848 Aufrufe

Veröffentlicht am

This presentation explains a simple 5 step process for establishing a process for measuring standardisation of PMO processes across a number of projects.

It also includes how you can download a copy of the PMO Standardisation Tracking Template.

Veröffentlicht in: Business
  • Als Erste(r) kommentieren

PMO standardisation - simple tracking process

  1. 1. PMO Standardisation – simple tracking process Author: PM Majik Copyright 2018. All rights reserved. www.pmmajik.com
  2. 2. Contents 1.0 Purpose of this presentation 2.0 PMO standardisation tracking objectives 3.1 Identify all in scope projects / programmes 3.2 Review each of the core processes for each project 3.3 Determine if standard or not 3.4 Capture current state 3.5 Establish plan to standardise 4.0 Summary 5.0 PMO standardisation template download 6.0 PMO resources Copyright 2018. All rights reserved. www.pmmajik.com
  3. 3. 1.0 Purpose of this presentation PMO standardisation is often put forward as one of the benefits of implementing a Project Management Office (PMO). While this is true, what steps actually need to be taken to standardise across many projects? This presentation aims to provide ideas on how PMO standardisation can be achieved. It also provides an example of a simple PMO Standardisation Tracking Template (together with how you can download a working version to use for free). Copyright 2018. All rights reserved. www.pmmajik.com
  4. 4. 2.0 PMO standardisation tracking objectives Copyright 2018. All rights reserved. www.pmmajik.com The diagram below show the 5 key objectives of PMO standardisation tracking.
  5. 5. 3.1 Identify all in scope projects / programmes • Before you can start you need identify all of the projects / programmes that are in-scope for the standardise exercise. • This step involves in identifying the list. Hopefully you should already have a central list of active projects. • Then it is a simple case of listing each project in the template. • Include all active and planned projects. Copyright 2018. All rights reserved. www.pmmajik.com
  6. 6. 3.2 Review each of the core processes for each project • This step is used to identify what PMO processes are being used by each project on the list. • This will typically require a meeting to be set up with each project and then systematically asking what process is used for each PMO process. • The information should be captured to allow analysis. Copyright 2018. All rights reserved. www.pmmajik.com
  7. 7. 3.3 Determine if standard or not • After reviewing each process for a project, it should be possible to determine if there is a process or not. Where there is a process, you need to determine if this follows the required standard. • Obviously, a defined standard must exist in order to determine if the PMO process is standardised. • At the simplest level, each PMO process for a project will be one of the following: • No process exists • Process exists but not standardised • Standardised process • Not applicable (N/A) – only used if process is not required Copyright 2018. All rights reserved. www.pmmajik.com
  8. 8. 3.4 Capture current state • As the information is captured, it is important that it is recorded. This is where using a simple template is beneficial. • All that is needed is a simple 1 page dashboard that lists core PMO processes along the x axis and the in-scope projects on the y axis. • This will then allow the status of each PMO process for each project to be recorded. Use of colour coding will result in a heatmap so it is easy to see areas needing attention. Copyright 2018. All rights reserved. www.pmmajik.com Example PMO Standardisation Tracking Template
  9. 9. 3.5 Establish plan to standardise • Now that you have a good view on the current state, you can see the areas requiring attention. • This means you can select the area you wish to focus on i.e. Reporting and create a plan on how to standardise across the projects. • The dashboard can be used to track progress. Copyright 2018. All rights reserved. www.pmmajik.com
  10. 10. 4.0 Summary It is very simple to establish a process to review the level of standardization across the projects that are under the oversight of a PMO. All you have to do is follow the 5 steps: 1.Identify all in scope projects / programmes 2.Review each of the core processes for each project 3.Determine if standard or not 4.Capture current state 5.Establish plan to standardise Additional Resource https://www.pmmajik.com/pmo-standardisation-simple-tracking-template-with-free-down If you really want to add a lot of value, consider investing in a set of professional PMO Templates. This will allow the rapid implementation of tools and processes. Copyright 2018. All rights reserved. www.pmmajik.com
  11. 11. 5.0 PMO standardisation tracking template You can download your own copy of the template used in this presentation. All you need to do is visit the link below and you will find the download link near the bottom of the article. Download page https://www.pmmajik.com/pmo-standardisation-simple-tracking-template-with- free-download/ If you really want to add a lot of value, consider investing in a set of professional PMO Templates. This will allow the rapid implementation of tools and processes. Copyright 2018. All rights reserved. www.pmmajik.com
  12. 12. 6.0 PMO resources If you want more information, visit www.pmmajik.com where you will find lots of project and PMO resources including the FREE guide, 7 Steps to Set-Up a PMO. Visit http://www.pmmajik.com/set-pmo/ PM Majik Website On the PM Majik website you will find over 200 articles that contain practical and pragmatic tips and insights for designing, mobilising and managing a PMO. New articles are added weekly. Topic requests are encouraged from the community. Copyright 2018. All rights reserved. www.pmmajik.com

×