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Eliminate errors from your mail with 2D barcodes

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File based processing and 2D barcodes can open the door to capabilities that will help you add value to individual mail pieces. An example would be to add full color inline envelope printing for personalized information to the outside of each envelope. Another would be to add personalized QR codes to each document before printing. There are a lot of interesting options and the list keeps growing. Simple workflow issues such as being able to answer the question “Did we process everything we were expecting to process?” are an immediate win. You can eliminate the time currently spent manually reconciling jobs and making sure that everything happened as expected. You can add the ability to automatically remove any spoiled mail pieces from your mail finishing run, and if required, initiate an automated reprint process.

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Eliminate errors from your mail with 2D barcodes

  1. 1. In an age of increased security, compliance and postal regulations, file base processing & 2D barcode technology ensures your important mail always gets to the right client. • Feeds static and specific number of pages Limitations • Must manually separate documents by page count • Slow and error-prone • No reconciliation with this method • Double detection not always fool proof • Uses marks or dashes to identify when sets of pages begin and end • Marks are read to properly assemble variable page mail Limitations • Does not allow for a unique identity for customer’s pages • Requires a lot of clear space on a document • Reads machine commands like OMR 1D barcodes • Can include data such as page count and page number into the process of direct scanning Limitations • Gets very large, very quickly the more information it contains • Takes up space on the document Existing options: How file based processing adds accuracy and precision to every mail piece. File base processing 2D barcodes = error-free mailing 02. Read barcode 04. Automatic Job Reconciliation The first sensible way to include personalized data to identify each individual page of a mail piece. A typical process As the inserter reads a barcode, it’s matching that barcode to a record in the file, verifying every page as it is processed. 01. Send files The inserter knows nothing about the total job… A file containing all the records for a given job is sent to the inserter PC. 03. Insert mail piece Each mail piece is inserted into the right envelope every time. Accuracy, integrity, security, data privacy, in one fell swoop All possible using Pitney Bowes file based processing. File based processing uses a reference file to monitor and manage every page for the entire mail run. Manual Optical Mark Recognition 1D barcode 1111 = 1112 1113 The disposition of every mail piece is tracked as it is processed, closing the loop between the job file and the physical mail process. This automates the creation of the reprint list and takes the guess work out of reconciling jobs. But isn’t this technology only available to large enterprises? Not anymore. $ For more information, visit us online: pitneybowes.com/us/pulse Inserting