In June 2008 Casey Family Services made the decision to replace their internally developed Case Information System (MS Access\SQL Server\Crystal Reports) with commercial off-the-shelf software. This ppt slide deck was created by me to document the current information system and business processes that a new replacement system would need to support. This set of slides focused on the demographics and workflows needed to manage the records of Youth in Foster Care and Permanency Planning Services.
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CIS Process-Map_SpecializedFosterCare
1. 1
Specialized Foster Care Service
• Show demographics collected for a Foster Youth in
the current Case Information System.
• Show mapping of the current Case Information
System forms for Specialized Foster Care Service
to the service activities defined in the new Case
Practice Standards manual.
• Clicking on any box filled with green color will jump to the slide
associated the text in the box or the current content next to the green area.
[Last Update: 09/15/2008] [ Questions and comments? Please contact: Patrick.Hawkins@CaseyFarmilyServices.org]
4. 4
Status Ext Status Comments
RY O Referral Youth Open for Assignment or Assessment decision
RY A Referral Youth Assigned to a Social Worker and awaiting Assessment decision
RY L Referral Youth Locked due to inactivity in Demographics and Service Folder
RY C Referral Closed, Declined for service by CFS, withdrawn or placed by another provider
PY D Permanancy Youth Declined, Disposition Decision of No for Service
PY O Permanancy Youth Open, approved for service and awaiting placement.
PY P Permanancy Youth Placed in a Foster Family home
PY A Permanancy Youth Placed in Adoptive Family home
PY R Permanancy Youth placed in Residential or Restrictive care facility
PY I Permanancy Youth living Independently
PY C Permanancy Child Closed. Closed Foster Youth Service Folder
6. • Form mnuCIS_Sys (Foster Child tab)
• Form ReferralFC – (Decision tab)
• Foster Youth Demographics
7. • Form mnuCIS_Sys (Foster Child tab)
• Form mnuCIS_Sys (Services tab)
• Form ReferralFC – (Decision tab)
• Service Document – Child Study
• Notice of Change – Service Disposition
• Foster Youth Demographics
8. • Form mnuCIS_Sys (Foster Child tab)
• Form mnuCIS_Sys (Services tab)
• Service Document – Initial Service Plan
• Foster Youth Demographics
9. • Form mnuCIS_Sys (Foster Child tab)
• Form mnuCIS_Sys (Services tab)
• Form mnuCaseActivity • Match • Last Medical Date
• Form CC_ContactMaster “by Youth” • PrePlacement • Last Dental Date
• Form CC_ContactsBy “by Staff” • Initial Placement
• Foster Youth Demographics • Change in Placement
• Notice of Change – Emergency Contact
• Notice of Change – Placement • New Program
• Notice of Change – Location Change • Medical / Dental • New Social Worker
• Notice of Change – Update • Worker / Program • New Family Support Specialist
• Notice of Change – Medications • Other Dates • New Student Intern
•Notice of Change – Division Change •Remove Family Support Specialist
• Service Document – Social Worker’s Monthly Summary • Remove Student Intern
• Service Document – Family Support Specialist’s Monthly
Summary
•CBCL Update
10. • Form mnuCIS_Sys (Foster Child tab)
• Form mnuCIS_Sys (Services tab)
• Foster Youth Demographics
• Service Document – Case Review
• Service Document – Service Plan
• Notice of Change – Update – Other - Periodic Case Review Date
• Notice of Change – Update – Other - Service Plan Update Date
11. • Form mnuCIS_Sys (Foster Child tab)
• Form mnuCIS_Sys (Services tab)
• Notice of Change – Adoption
• Notice of Change – Case Closing
• Service Document – Case Closing
21. Referral Parent Form
Assignment
Assessment General
Initial Medications /
Service Immunizatio
Plan ns
Case
Psychiatric
Recording
Case
Review
Case
Closing
22. Referral Parent Form
Assignment
Assessment General
Initial Medications /
Service Immunizatio
Plan ns
Case
Psychiatric
Recording
Case
Review
Case
Closing
23. Referral Parent Form
Assignment
Assessment General
Initial Medications /
Service Immunizatio
Plan ns
Case
Psychiatric
Recording
Case
Review
Case
Closing
27. Referral Parent Form
Assignment
Assessment Base
Initial Address,
Service Marital,
Plan Education
Case
Employment
Recording
Case Health,
Review Contact, DSM
Case
Closing
28. Referral Parent Form
Assignment
Assessment Base
Initial Address,
Service Marital,
Plan Education
Case
Employment
Recording
Case Health,
Review Contact, DSM
Case
Closing
29. Referral Parent Form
Assignment
Assessment Base
Initial Address,
Service Marital,
Plan Education
Case
Employment
Recording
Case Health,
Review Contact, DSM
Case
Closing
30. Referral Parent Form
Assignment
Assessment Base
Initial Address,
Service Marital,
Plan Education
Case
Employment
Recording
Case Health,
Review Contact, DSM
Case
Closing
31. Referral
Assignment
Assessment
Initial
Service
Plan
Case
Recording
Case
Review
Case
Closing
Please refer to the Mother/Parent 1 tab and sub tabs slides because
the Father/ Parent 2 sub forms are laid out just the same.
33. Referral Parent Form
Assignment
Name and
Assessment Demographic
s
Initial Placement
Service and Contact
Plan Name
Case Sibling
Recording Contacts
Case
Review
Case
Closing
34. Referral Parent Form
Assignment
Name and
Assessment Demographic
s
Initial Placement
Service and Contact
Plan Name
Case Sibling
Recording Contacts
Case
Review
Case
Closing
35. Referral Parent Form
Assignment
Name and
Assessment Demographic
s
Initial Placement
Service and Contact
Plan Name
Case Sibling
Recording Contacts
Case
Review
Case
Closing
88. Closure
Contact
Additional
Contact
Case
Closing
89. Parent Form
Closure
Contact
Additional
Contact
Case
Closing
90. Parent Form
Closure
Contact
Additional
Contact
Case
Closing
91. Parent Form
Closure
Contact
Additional
Contact
Case
Closing
Editor's Notes
Foster Child Inquiry not used in new Case Practice Standards If youth is in referral status Foster Child Referral is path to Demographics. If youth is in CF status Foster Child Referral is historical values at time of referral decision. After child become FC or AC status Current Demographics is option to edit demographics.