This document provides a checklist of required attachments for F-award fellowship applications submitted to the NIH and other PHS agencies. It lists 24 required attachments including research proposals, biosketches, letters of support, and documents related to human subjects, vertebrate animals, and diversity. It provides guidance on page limits, who is responsible for each attachment, and notes recent changes to some requirements. The checklist is intended to help fellowship applicants ensure their application package is complete and complies with all guidelines.

1. 10 April 2017 revised Created by PJ Simpson-Haidaris, PhD University of Rochester
1
Checklist for F-award applications—attachments to SF424
*(March 24, 2017 revised fellowship instruction guide for Adobe Forms D)
SF424 form pages 1-2 Who Does Final
Fill in specific information for items 1-20 as instructed in FELLOWSHIP INSTRUCTIONS
FOR NIH AND OTHER PHS AGENCIES SF424 (R&R) APPLICATION PACKAGES (no
attachments 1-19; 20. pre-application attachment very rare)
PI with Grant
Admin help
SF424 form page 2 (page 3 of SF424 pdf)
21. Cover Letter Attachment. Did you request Dual assignment, if applicable?Did you include
required informationon outside referees?Did you include name of Program Officer you spoke with about
your application? Use optional PHS Assignment Request Form for Institute and Study Sectionchoices.
PI
PHS Fellowship Supplemental Form
1. Introduction to Application Attachments (for resubmission –A1 app only); 1-page limit PI
*2. Applicants Background and Goals for Fellowship Training attachment; 6-page limit;
presentas these three sections in this order: A. Doctoral Dissertation and Research Experience;
B. Training Goals and Objectives; and C. Activities Planned Under Award.
PI
3. Specific Aims attachment; 1-page limit PI
4. Research Strategy attachment; 6-page limit PI
5. Respective Contributions attachment; 1-page limit PI
6. Selection of Sponsor and Institution attachment; 1-page limit PI
7. Progress Report Publication List (RENEWAL applications) N/A
8. Training in Responsible Conduct of Research attachment; 1-page limit [Include five
required components: 1) Format,2) Subject Matter, 3) Faculty Participation,4) Duration of
Instruction & 5) Frequency of Instruction]. *Recommend include training in Data Reproducibility
and Rigor in Science in RCR
PI
Sponsor(s), Collaborator(s) and Consultant(s) Section
9. Sponsor and Co-Sponsor Statement Attachment; 6-page limit Sponsors
10. Letters of support from Collaborators, Contributors and Consultants attachment;
*combine into one pdf document; *6-page limit
PI solicits letters; makes pdf file (Not the same as outside referee letters!)
PI solicit from
and organize
*Institutional Environment and Commitment to Training (new June 2016)
*11. Name file: Institutional_Environment_and_Commitment_to_Training.pdf;
2-page limit (and MSTP Program Director if F30 or F31 Diversity for MSTP trainee). PI,
mentors and PhD program directors need to contribute to this document. This section
includes some information that used to be in “Additional Educational Information”).
PI must requestInstitutionalEnvironment and Commitment to Training Information from Mentors and PhD
(and MSTP, if dual degree) program directors!
PI, Mentors &
PhD Program
Director
Other Research Training Plan Section
Human Subjects
12. no attachment but answer: Human subjects Involvement Indefinite? PI
13. no attachment but answer: Clinical Trial? PI
14. no attachment but answer: Agency-Defined Phase III Clinical Trial? PI
15. Protection of Human Subjects, if applicable (no page limit) PI
16. Data Safety Monitoring Plan, if applicable (no page limit) PI
17. Inclusion of Women and minorities, if applicable (no page limit but attachment <1 works) PI
18. Inclusion of Children, if applicable (*remember NIH changed age range to define
children as under the age of 18; see NOT-OD-16-010) (no page limit but<1 works)
PI
Vertebrate Animals
19. Vertebrate Animal Use indefinite? Yes/No? PI
20. no attachment but answer: Are vertebrate Animals Euthanized? Yes/No?
-Is methodconsistent with American Veterinary Yes/No?
Medical Association(AVMA)guidelines?
-If "No" toAVMA guidelines, describe methodand
provide scientificjustificationin text boxprovidedonform.
PI
21. Vertebrate Animals, if applicable; Simplified to 4 sections PI
22. Select Agents Attachment PI

2. 10 April 2017 revised Created by PJ Simpson-Haidaris, PhD University of Rochester
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23. Resource Sharing Plan Attachment PI
*24. Authentication of Key Biologicals and/or Chemical Resources; Attach ONLY if
specified in FOA that it is required. e.g., PA-16-3016, F31 diversity does NOT request
(Recommend discuss in Research Strategy as appropriate).
N/A, but check
FOA
25-32. no attachments but answer questions. PI
Budget Section
Include full graduate courses tuition amount (NIH funds based on their rules, but
need to ask for full amount). Contact Office of Research and Grants Administration
for the full year tuition for UR-SMD grad studies (2017-2018 academic year =
$49,216). Note, some students and grant administrators have failed to do this correctly
resulting in lost funding for tuition!
Grant Admin in
your Dept, Univ
Official
Representative,
or Grad Dept
Appendix – do not include info that should be in the Research Strategy PI
RESEARCH & RELATED Senior/Key Person Profile
Key Personnel Information (fill out in form) and Biosketches (attachments); Must
Include 5-page Biosketches; PI use fellowship Biosketch template; Sponsors and
Collaborators use the R-grant SF424 general format Biosketch template. Mentors’ and
Collaborators/Consultants if listed as Key personnel must write their Personal
Statements to reflect their role on the FELLOWSHIP grant (not their own R01 grant!)
PI, mentor, co-
mentors, (AKA
sponsors)
consultants,
collaborators
identified as
key personnel
RESEARCH & RELATED Other Project Information
1-6. Provide answers appropriate to Human Subjects and Vertebrate Animal Use; impact on
environment; historic sites; international collaborations? (no attachments)
PI and Grant
Administrator
7. Project Summary/Abstract attachment; limit remains up to 30 lines text PI
8. Project Narrative attachment (Public Health Relevance); 2-3 sentences PI
9. Bibliography & References Cited attachment (can cite Interim Research Products see
NOT-OD-17-050); No page limit
PI
10. Facilities & Other Resources attachment; No page limit PI
11. Equipment attachment; No page limit PI
12. Other Attachments
Certification Letter for Predoctoral Fellowships (F31) to Promote Diversity (1-page works
on University official’s letterhead and signed).
Name file Diversity_Eligibility_Ltr.pdf
ONLY for PA-16-308 F31 diversity (Request from Registrar or appropriate official)
PI and
Registrar
Internal Signoff form for Grant (PI responsibility): be sure to check with your grants administrator and follow protocol for
internal approval of F-award grant submission!
Do you need to include with internal signoff form a specific form signed by your Sponsor approving your grant submission
(PI responsibility)?
*(asterisks for color blind) denotes changes in effect with release of new Funding Opportunity Announcements in 2016 and as
described in NIH fellowship instruction guide revised March 24, 2017.