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The inside story of power point tips and tricks
1. The Inside Story of PowerPoint –
Its Tips and Tricks
A Structured Overview of MS PowerPoint
2. 2
Agenda
PowerPoint Processes – A Classification
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Peek into the world of PowerPoint
Usage of Shift and Control Keys
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Basic Do’s & Don'ts while working on a PPT
3. 3
Agenda
PowerPoint Processes – A Classification
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Peek into the world of PowerPoint
Usage of Shift and Control Keys
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Basic Do’s & Don'ts while working on a PPT
4. Microsoft PowerPoint – An Introduction
4
Usage
Microsoft PowerPoint is a ubiquitous presentation program developed for the
Microsoft Windows and Mac OS computer operating systems. Being widely used
by businesspeople, educators, and trainers, it is among the most prevalent forms
of persuasion technology – according to its vendor, Microsoft Corporation, some
30 million presentations are made with PowerPoint every day
Description
In Microsoft Office PowerPoint, as in most other presentation software, text,
graphics, movies, and other objects are positioned on individual pages or “slides”.
The “slide” analogy is a reference to the slide projector, a device which has
become somewhat obsolete due to the use of PowerPoint and other presentation
software. Slides can be printed, or (more usually) displayed on-screen and
navigated through at the command of the presenter. Slides can also form the
basis of webcasts
Types of PPT
files
The PowerPoint files can be saved in three extensions:
PPT – The files saved with the extension PPT can be edited and viewed in
normal mode
POT – Suppose we like a background design or format of a specific PPT , it can
be saved with the extension POT and used frequently. Many of the templates
which appear in the Auto Content Wizard are saved with the extension POT
PPS – PowerPoint Slideshow is the expansion of the word PPS. This file cannot
be edited. Its sole purpose is for viewing the presentation in Slideshow
5. 5
Agenda
PowerPoint Processes – A Classification
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Peek into the world of PowerPoint
Usage of Shift and Control Keys
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Basic Do’s & Don'ts while working on a PPT
6. 6
PowerPoint Processes – A Classification
Template Design
Slide Creation
Editing/Formatting
Conversion
Alternate
Animation
Process
8. 8
Types of Template – Black & White
Graphs – Column butted chart
10 10 10 10
20 20 20 20
30 30 30 30
40 40 40 40
Label LabelLabel Label
Category A
Category B
Category D
Category C
Title of the chart goes here (Bold)
Unit of measure goes here (Unbold )
10. 10
Types of Template – Color
Shade card
Fill – Automatic
179
235
255
R
G
B
1st accent
91
200
255
R
G
B
2nd accent
146
146
146
R
G
B
3rd accent
0
127
172
R
G
B
Exhibit title : Where the title of the slide goes in?
• Font type: Arial Black (font color– Blue
52;22;92)
• Size: 21
• Not to go beyond 2 lines, if so please reduce
the font to 1- 2 points (20- 19 points)
Work area where the text, images and charts
can be included
13. 13
Editing/Formatting
12. 12.
Office Depot
Business Overview Recent News
COMPANY OVERVIEW
Office Depot
• Office Depot, Inc. (“Office Depot” or the “Company”) is a
leading global supplier of office products and services. The
Company sells to individual customers as well as businesses
through three business segments:
– North American Retail Division (51% of FY02 Sales;
42% of Segment Operating Profit) (1)
– Business Services Group (34% of FY02 Sales; 37% of
Segment Operating Profit): Office Depot has been active
in the contract office supply business following the
acquisition of contract stationers in the early 1990’s (1)
– International Division (14% of FY02 sales; 21% of
Segment Operating Profit) (1)
• The Company offers a broad selection of office products
under both the Office Depot and Viking Office Products
brands
• As of February 22, 2003, Office Depot operated 837 office
supply stores in 44 states and the District of Columbia, 34
office supply stores in five Canadian provinces and 173 office
supply stores in nine countries outside of the U.S. and
Canada. The Company also operated 24 Customer Service
Centers in 18 U.S. states and 20 outside the U.S. in 13
different countries
• Office Depot is based in Delray Beach, FL and has 43,000
employees worldwide
• June 3, 2003 – Office Depot announced the completion of
its acquisition of Guilbert
• May 28, 2003 – The Company warned that second-quarter
EPS would drop to as low as $0.14 per share due to price
discounting and reduced demand for costlier items such as
furniture
• April 17, 2003 – Office Depot reported a 1.8% increase in
net earnings to $103.9 million before the cumulative effect
of an accounting change and discontinued operations.
Sales increased 1.1% to $3,055.9 million, although
comparable store sales dropped 7% for the quarter
• April 15, 2003 – Office Depot announced the expansion of
its ink and toner recycling program and a changeover to
recycled paper at all store Copy & Print Centers
• April 8, 2003 – The Company announced it has made a
firm offer to acquire the contract sales business of Guilbert
S.A. from Pinault-Printemps-Redoute Group for €815
million. Guilbert had sales of approximately €1.4 billion
in 2002. The purchase price is subject to an upward
adjustment of €40 million, payable only if Office Depot’s
stock achieves a specific performance level within 18
months following the close of the offering. The
transaction is expected to close in mid-2003
___________________________
1. Segment Operating Profit does not include general and administrative expenses along with other expenses.
Slide before
formatting
Slide after
editing/
formatting
16. 16
Animation
Transition pathDomain intensiveness
Complexity of reports
News
letters
News
letters
Company
profiles
Company
profiles
Earnings
summary
Earnings
summary
Morning
calls
Morning
calls
Buy side
reports
Buy side
reports
Ad hoc
reports
Ad hoc
reports
Economic
research
Economic
research
Industry
analysis
Industry
analysis
Sector
reports
Sector
reports
Sell side
reports
Sell side
reports
Risk and credit
analysis
Risk and credit
analysis
Portfolio and
index
analysis
Portfolio and
index
analysis
The company proposes an indicative transition path as shown above
Start outsourcing low complex/low domain intensive research/analysis work
Gradually increase the coverage
17. 17
Agenda
PowerPoint Processes – A Classification
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Peek into the world of PowerPoint
Usage of Shift and Control Keys
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Basic Do’s & Don'ts while working on a PPT
19. Using the Easy Access/Quick Access Tool Bar –
Space for Demo
19
20. 20
Agenda
PowerPoint Processes – A Classification
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Peek into the world of PowerPoint
Usage of Shift and Control Keys
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Basic Do’s & Don'ts while working on a PPT
21. Types of Views Available in PowerPoint
21
Normal View Outline View
Slide Sorter Slide Show
Notes Page
22. 22
Agenda
PowerPoint Processes – A Classification
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Peek into the world of PowerPoint
Usage of Shift and Control Keys
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Basic Do’s & Don'ts while working on a PPT
23. Usage of Shift and Control Keys – Individual usage
23
Shift key can be used to increase or decrease the size of the respective
shape (using the handles of the shape) in a calculated angle
Space for Demo
Control key is used for copying shapes and object without using the right
click mouse button. A small + (plus) sign appears on the bottom of the arrow
symbol when the ctrl button is pressed which selecting the shape to be
copied
Space for Demo
24. Usage of Shift and Control Keys – Combined usage
24
Implication on size
Combined usage of shift and ctrl keys on a shape is very effective when a shape has to be expanded
equally in all dimensions
&
Implication on alignment
Shapes can be duplicated on the slide without much worry on the disruption of the alignment
Space for Demo
Space for Demo
25. 25
Agenda
PowerPoint Processes – A Classification
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Peek into the world of PowerPoint
Usage of Shift and Control Keys
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Basic Do’s & Don'ts while working on a PPT
26. Evolution of Color Wheel – Its Dimensions
26
Primary Colors
The three primary colors are the ones that cannot be created by mixing any other colors
together. The primary colors are red, blue and yellow. All other colors are derived from
these three colors
Secondary Colors
The secondary color wheel chart comprising of yellow, orange, red, purple, blue, green
contains colors formed by mixing together the three primary colors
Tertiary Colors
The tertiary color wheel chart is made up of colors created by mixing a primary color and
secondary color together. Tertiary Colors are most commonly given a two word name such
as yellow-orange, red-purple, red-orange, blue-green, blue-purple and yellow-green
Neutral Color
Grey is the neutral color which can be used to strike a balance between the primary colors
27. Color Wheel – Analogous and Complimentary Colors
27
Analogous colors are any three colors which are side by side on a 12 part color wheel, such as yellow-
green, yellow, and yellow-orange. Usually one of the three colors predominates
Analogous or Family Colors
Complementary colors are any two colors which are directly opposite each other, such as red and green
and red-purple and yellow-green. In the illustration above, there are several variations of yellow-green in
the leaves and several variations of red-purple in the orchid. These opposing colors create maximum
contrast and maximum stability
Complimentary or Disjoint Colors
28. 28
Agenda
PowerPoint Processes – A Classification
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Peek into the world of PowerPoint
Usage of Shift and Control Keys
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Basic Do’s & Don'ts while working on a PPT
29. 29
Types of graphs
Bubble Scatter Pie
Stock Area
Column Bar
WaterfallLine
Simple Line
Line with Column
Line with Column (two axes)
30. 30
Agenda
PowerPoint Processes – A Classification
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Peek into the world of PowerPoint
Usage of Shift and Control Keys
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Basic Do’s & Don'ts while working on a PPT
31. 31
Do’s and don’ts
Run spell check before delivering the
document
Check grayscale before printing
Double check proof corrections
Double check values in the graphs after
keying them
Check for the contents in the notes
page while transferring slides from
template to template
Double check data after running a
macro
Don’t use the “click to add title” text box the
default slide
Don’t ungroup/resize the following
Graph
Word table
Excel objects
Objects from other applications
Avoid embedding objects from other
applications as it would increase the file size
Avoid using weird fonts in the presentations
unless specified by the clients