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What are the Essential Hotel Conference Facilities

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It is essential to have the right environment for a successful conference and as such the hotel chosen for the conference should be able to provide proper environment as part of the hotel conference facilities.

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What are the Essential Hotel Conference Facilities

  1. 1. What are the Essential Hotel Conference FacilitiesWhether a business entity wishes to hold a meeting away from its usual work place whereits management will deliberate upon strategies to improve its business or whether thebusiness wishes to hold a conference with its prospective clients, suppliers or associates inorder to familiarise them with the advantages of its products, it is ideal to hold suchconferences in a hotel where all necessary hotel conference facilities will be madeavailable. A quality hotel has the experience and the resources to be able to provide all theessentials that are necessary to make the business conference a success. The basic hotelconference facilities that a hotel needs to have are the following.Conference Rooms: The prime requirement for holding a conference is a spaciousconference room that will have enough space for the number of delegates that will beattending the conference. The room should be set up with comfortable seating arrangementfor all the delegates. The room should also have such equipment as overhead projectors,screens, flip charts, paper, pens etc. The hotel should also provide snacks and beveragesduring the breaks and lunches and dinners as well. The environment in the conferenceroom should be free of distractions. The hotel should have conference rooms of differentsizes so that the right size of the room can be chosen depending on the number ofdelegates. Access to broadband internet using Wi-Fi is absolutely essential in this age.Package Deals: The hotel should be able to provide a package deal to the business entitythat wishes to host the conference. Usually, businesses do not have surplus manpower
  2. 2. who can take on the responsibility of arranging and managing all aspects of holding aconference such as catering services, finding the appropriate conference rooms, acquiringthe right equipment, arranging for transport of the delegates and in some cases arrangingfor their overnight stay if the conference is expected to last for more than a day. As suchthey prefer to choose a hotel that will take on all these headaches and offer a package dealthat would include complete conference service.Transportation: The hotel that will be hosting the conference should provide qualitytransportation services so that the delegates attending the conference are picked up anddropped to the airport, railway station or wherever they wish to go. This will enable theattendees to travel in style and not have to worry about how to get to the conference venue.Impeccable Staff Service: The hotel conference facilities should include properly trainedhotel staff members who will be there to answer all questions and make all arrangementsthat may be needed. They will provide proper help regarding planning and executing theconference successfully. The business hosting the conference will merely have to provideinformation regarding the type of conference it wishes to hold, number of attendees, lengthof the conference, and what types of facilities will be used during the conference along withthe visions and goals of the event. The rest will be taken care of by the staff.Quality of Dining: The hotel should be able to provide the type of dining facilities that thebusiness needs such as buffets, private dining room, or a la carte dining.Environment: It is essential to have the right environment for a successful conference andas such the hotel chosen for the conference should be able to provide proper environmentas part of the hotel conference facilities.
  3. 3. The Shaftesbury Hotel Collection65-73 Shaftesbury Avenue Piccadilly, London W1D 6EX, United KingdomEmail:reservations@theshaftesbury.co.ukWebsite:http://www.theshaftesbury.co.uk/Follow Us: