For plan and organise

1. PLAN AND ORGANISE WORK This topic will be broken into the five following headings: Time Management Sequencing of Building Activities Work Scheduling Communicating through Forms Basic Quality Concepts

3. TIME MANAGEMENT Time management is Planning and putting into practice the most effective and efficient use of time allocated to ensure that a quality job is completed in the shortest time. PLANNING When we plan we consider all things concerned with a project so that we can select the best way of completing the project on time within the budget, and according to the required standard. Without careful planning there will be a waste of time, materials and money.

4. REASONS FOR PLANNING Planning provides purpose for and direction for action It establishes and sequences activities which must be carried out . Reduces uncertainty by helping us anticipate change and prepare for it. It provides the groundwork to the monitoring function. Planning the work and following the plan also gives you better control over costs.

5. WHAT HAPPENS IF YOU DON’T PLAN Your job will be much more difficult. You may suffer the problems of unexpected happenings at the most inopportune time. If the situation is bad enough, you may loose your job or be demoted. It will also affect your chances of further promotion

6. BENEFITS OF PLANNING By considering all the ways the job can be done, and thinking about the things that would stop you getting the job done, major decisions are made in advance. Your project deadlines will be met because you have put together an order in which the tasks will be done. The materials, equipment and information you may need for the project will be thought of, ordered and supplied in time. The project will be smooth running and therefore materials, equipment and manpower will not be wasted waiting for things to happen.

7. People will know: What they have to do When the job has to be done How long the job should take What equipment and materials they will need to get the job done How good the job has to be done

8. PRINCIPLES OF TIME MANAGEMENT Plan to spend a certain amount of time on a task. If the task is taking longer than planned the remaining tasks will need to be reorganised. List tasks that can be done at the same time. Make a note of what you consider are the most important tasks in the project. These tasks may need to be given the most time. Make a note of any task that can be completed quickly and easily. If possible you like to get these tasks completed early and get them out of the way. If anything unplanned happens or if any task that was not planned for is discovered, examine the importance of the situation and allocate an amount of time to fix the situation .

9. TYPES OF PLANS Strategic Plans These are plans that determine the future direction of the organisation. They are normally established by the board of directors and provide guidelines to senior management concerning the required outcomes of all subsequent plans at all other levels of the organisation. Long Term Plans Plans that cover activities of one to five years duration. They are established in accordance with the strategic plan.

10. Short Term Plans As the name implies, these cover periods of less than one year and follow on from the long term plans. Operational Plans Plans that provide specific details of what is to be done to achieve established objectives. Specific Plans Plans needed for a once only activity or special occurrence. Standing Plans These represent procedures that must be adhered to for a specific situation. They are established in accordance with overall organisational policies and strategies. Evacuation procedures in the case of a fire.

11. PLANNING THE CONSTRUCTION Earthworks Excavating, filling and compacting, testing, dewatering. Footings and Foundations Excavating, boring, piling Drainage Stormwater Sewerage

12. Formwork Building, erecting formwork to on-ground floors Reinforcement Bending, placing, fixing fabric and rod to footings and floors Concrete Placing, compacting, finishing concrete to floors Carpentry Setting out and erecting timber or steel walls and roof trusses and framing

13. Electrical Wiring, installing conduit to walls and ceilings Roofer Setting out, placing and fixing roof tiles or roof sheeting Brickwork Brickwork on the external walls Plumbing Placing water and gas pipes into walls and ceilings

14. Ceiling Fixing Setting out, placing and fixing sheet ceilings and cornices Carpentry 2 nd fix Setting out, placing and fixing skirtings, architraves, doors and shelving. Cabinet Making Setting out, placing and building in pre-fabricated cupboards and shelving. Plastering Applying solid plaster or plasterboard to walls

15. Fitting wall switches, power outlets and light fittings to walls and ceilings Electrical 2 nd fix Fixing glass to windows and mirrors where required Glazing Plumbing 2 nd fix Fixing sanitary fixtures in position, fitting tapware Tiling Cutting and fixing floor and wall tiles into position

16. Painting Applying paint to walls, ceilings and trimmings. Colour matching and protective coatings