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Best Practices for Time and Attendance Software Integration

When you think of integrated software, you expect multiple software platforms to be able to communicate appropriately in ways that ultimately make you more informed and help you make better decisions for your business. Nearly every labor management software solution available today promises easy integration among HRIS, ERP and payroll systems. The trouble is, according to a 2013 report from Bersin, poor integration among systems remains the most common pain point cited by HR technology users and managers. Why? Unfortunately, integrations are not treated equally among all companies, and some software solutions that offer integrated platforms are unfortunately using antiquated technologies for sharing information between systems. In this free webinar, time and attendance leader nettime solutions will share best practices for successful time and attendance software integration to ensure your payroll, HRIS and ERP integrations are of the highest quality and deliver reliable data to help you make better workforce decisions, while exposing some of the common mistakes that often come with inefficient integration technologies.

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Best Practices for Time and Attendance Software Integration

  1. 1. Best Practices for Time & Attendance Software Integration April 23, 2014 @nettime #integrations
  2. 2. Webinar Presenters Jennifer Spencer Director of Marketing @jenspencer Bob Riley Senior Software Engineer @bobriley99
  3. 3. Webinar Overview • Importance of Software Integration & HR Software Platforms • Best Practices for Software Integration • Integrating with stratustime • Q&A
  4. 4. ”72% of organizations’ workforce management initiatives are driven by cost and efficiency.” Employee costs can easily exceed 50% of your total operating budget. © 2014 nettime solutions
  5. 5. When workforce management is automated & integrated … 5% unplanned overtime 9% compliance 17% manual transactions 30% processing errors
  6. 6. Quick Poll: Your Integrations Do you currently … • integrate time & attendance with scheduling? • integrate time & attendance with payroll? • feel the ability to integrate with your existing systems is crucial?
  7. 7. Let’s see how we compare …
  8. 8. Hiring Software • Recruiting • Applicant Tracking • Candidate Screening The Goal: Organize & streamline your hiring process.
  9. 9. Scheduling Software • Auto-Schedule • Multiple Locations • Assign Skill Levels Scheduling software is often integrated with time & attendance software.
  10. 10. Benefits Administration Software • Health Insurance • Retirement Plans • Profit Sharing • Compensation Benefit administration software is often integrated with payroll software.
  11. 11. Payroll Software • Customized Wage Calculations • Automated Year-End Reporting • Direct Deposit • Electronic Tax Filing Integrating payroll with time & attendance bridges the gap between hours worked and hours paid.
  12. 12. Time & Attendance Software • Clock In & Out • Request Time Off • View PTO Accrued • Reduce Over- Payments • Alert Managers Time & attendance software greatly reduces the number of hours spent on processing payroll.
  13. 13. Cloud-Based Time & Attendance • Lower IT Costs • Access to Innovation • Increased Security • Seamless Integration Share data unilaterally or bilaterally Share in real-time Share every night, or every hour
  14. 14. Importance of Integration “The biggest benefit is that they (multiple software platforms) are in sync.” © 2014 nettime solutions www.nettimesolutions.com
  15. 15. Integration Best Practices Flexibility Security Documentatio n
  16. 16. Integration Flexibility File-based • Start/stop communication Web Services • Constant communication flow
  17. 17. Integration Security Secure Line •SSL • SFTP Audit Trail Ability to disable integrations
  18. 18. Integration Documentation Access to web services layout structure Quick start guides Software development kits
  19. 19. Integrating with stratustime Utilize various technologies Single sign-on Web services Import of data from payroll systems Export of data to payroll systems FTP/file based transfer
  20. 20. High Level Integration Flow Setup account Create policies Implement SSO Initial import System Execution
  21. 21. stratustime Single Sign-on Two options • ‘Basic’ single sign on: Involves calling into a web service, retrieving a URL which is used for redirection • SAML: Open standard covering exchange of authentication and authorization data To implement, payroll developers work with nettime developers
  22. 22. stratustime Web Services Types XML REST Usage JSON REST • User calls API to receive token • That token is used in all future calls SOAP
  23. 23. Importing into stratustime Data types • Employees • Time off balances When • Initial system setup (employees) • Normal system operation (employee changes, time off balances) Methods • Payroll system calling stratustime web services • Custom importers: Payroll web services, ftp local/remote
  24. 24. Exporting from stratustime Data types • Time card data • Time off balances, used time, adjustments When • End of pay period Methods • Payroll system calling stratustime web services • Custom exporters: Payroll web services, ftp local/remote
  25. 25. Helpful Links Web service reference https://centralservers.com/Service/Home/About Integration overview (SSO, web services) https://centralservers.com/Service/Help/downloads/Strat usTime%20Integration.pdf Interactive web service tool https://centralservers.com/Service/Home/Library Web service api documentation https://centralservers.com/Service/Help/Docs/
  26. 26. Questions?
  27. 27. Best Practices for Time & Attendance Software Integration For more information, call 800.561.6366 or visit nettimesolutions.com to request a customized demonstration of our time & attendance software.

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