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Office 365 Workshops for Nonprofits
Setting Up Office 365: Hosted Email for Your Domain
Elijah van der Giessen
October 2015
AGENDA
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1. Introductions
2. Review of
Workshop Goals
3. What is Office 365?
4. Step-By-...
THE GOAL
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Two hours from now…
Now…
YourOrganization@gmail.com
You@YourOrganization.org
6
You won’t look
fly-by-night any
more!
Who would you
volunteer for?
Who would you
donate to?
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Office 365 Overview
Office 365 Exists in the Cloud
• Can be accessed from anywh...
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Today we will…
1. Apply for the Office 365
donation
2. Claim ownership of domai...
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1: Apply for Office 365 donation
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2: Verify Domain Ownership
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3. Verify, Create accounts, and setup MX email records
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Review Exchange Online
Hint: it looks and works just like other web-based emai...
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Office 365 Email Training
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Agenda
Introduction
Topics of discussion
• Creating/Sending/replying/forwardin...
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Outlook Web Access Features
Mail
• One-click access to filter messages
• Inlin...
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Passwords
Each user has the ability to
reset their own password
from their Out...
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Outlook Web Access - Email
1. Create a new message by
clicking icon new mail.
...
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Outlook Web Access - Calendar
1. Create a new event by clicking
2. Use the cal...
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Appointments, Meeting Request and Reminders
Appointments are activities that y...
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Outlook Web Access
Creating An Appointment
1. Enter a short description of the...
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Outlook Web Access
Creating A Meeting Request
1. You can type names directly i...
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Outlook Web Access
Sharing your calendar
1. Enter the name of the person you w...
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Out of Office
Outlook Web Access
Setting Description
Don’t send automatic repl...
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A few things to remember
OWA does not allow for images in your signature
OWA i...
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Questions?
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417 N. 8th Street, Suite 203 : Philadelphia, PA 19123
1.888.798.1350 : techimp...
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Office 365 workshop intro slides for workshop leaders

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Covers the initial setup, plus the Outlook online component

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Office 365 workshop intro slides for workshop leaders

  1. 1. Office 365 Workshops for Nonprofits Setting Up Office 365: Hosted Email for Your Domain Elijah van der Giessen October 2015
  2. 2. AGENDA
  3. 3. . © TechSoup Global | All rights reserved3 1. Introductions 2. Review of Workshop Goals 3. What is Office 365? 4. Step-By-Step Setup 5. Overview of Office 365 Email AGENDA Source: Johns Hopkins University
  4. 4. THE GOAL
  5. 5. . © TechSoup Global | All rights reserved5 Two hours from now… Now… YourOrganization@gmail.com You@YourOrganization.org
  6. 6. 6 You won’t look fly-by-night any more! Who would you volunteer for? Who would you donate to?
  7. 7. . © TechSoup Global | All rights reserved7
  8. 8. . © TechSoup Global | All rights reserved8 Office 365 Overview Office 365 Exists in the Cloud • Can be accessed from anywhere Exchange • 50 GB of storage per mailbox • Shared calendars and mailboxes Skype for Business • IM, Voice, Video, Presentations OneDrive (for Business) • Personal storage in the cloud Newsfeed/Yammer • Social collaboration tool SharePoint • Document storage/information portal
  9. 9. . © TechSoup Global | All rights reserved9 Today we will… 1. Apply for the Office 365 donation 2. Claim ownership of domain by modifying TXT records and setup email by modifying MX records 3. Create initial email accounts 4. Review Outlook online 5. Configure Outlook for desktop and mobile 6. Migrate old email (if there’s time) Hosted Email using Office 365
  10. 10. . © TechSoup Global | All rights reserved10 1: Apply for Office 365 donation
  11. 11. . © TechSoup Global | All rights reserved11 2: Verify Domain Ownership
  12. 12. . © TechSoup Global | All rights reserved12 3. Verify, Create accounts, and setup MX email records
  13. 13. . © TechSoup Global | All rights reserved13 Review Exchange Online Hint: it looks and works just like other web-based email. 
  14. 14. . © TechSoup Global | All rights reserved14 Office 365 Email Training
  15. 15. . © TechSoup Global | All rights reserved15 Agenda Introduction Topics of discussion • Creating/Sending/replying/forwarding messages • Signatures • Passwords • Calendars ( sharing and setting permissions) • Appointments vs. Meeting Request • Out of Office Q & A Wrap up
  16. 16. . © TechSoup Global | All rights reserved16 Outlook Web Access Features Mail • One-click access to filter messages • Inline compose • Drag and drop to add an attachment Calendar • Merged calendars views
  17. 17. . © TechSoup Global | All rights reserved17 Passwords Each user has the ability to reset their own password from their Outlook web access (OWA) If you forget your password your administrator will need to reset it for you Microsoft enforces a strong password policy Password policy requirements: • 8 -16 characters maximum • Password cannot contain the username alias (part before @ symbol) • Must be a strong password which requires 3 out of 4 of the following: • Lowercase characters • Uppercase characters • Numbers (0-9) • Symbols (see password restrictions above)
  18. 18. . © TechSoup Global | All rights reserved18 Outlook Web Access - Email 1. Create a new message by clicking icon new mail. 2. Folders. The folder list includes the folders in your mailbox and Favorites. 3. Search window. Type what you want to search for here. 4. List of messages in the current folder. 5. The reading pane, where the conversation that you’ve selected is displayed.
  19. 19. . © TechSoup Global | All rights reserved19 Outlook Web Access - Calendar 1. Create a new event by clicking 2. Use the calendars to navigate from one date to another. 3. You can view more than one calendar at a time. 4. This is another area that you can use to navigate from one day to another. 5. The main window, where calendars will be displayed. 6. Select the view you want, and share or print your calendar.
  20. 20. . © TechSoup Global | All rights reserved20 Appointments, Meeting Request and Reminders Appointments are activities that you schedule in your calendar that don’t involve inviting other people or reserving resources, such a conference room Meetings includes other people and can include resources, such as conference rooms. You’ll get responses to your meeting requests in your Inbox. Reminders pop-up an alert window so you don’t miss an important deadline. You can add or remove reminders for almost anything in Outlook, including email messages, appointments, and contacts.
  21. 21. . © TechSoup Global | All rights reserved21 Outlook Web Access Creating An Appointment 1. Enter a short description of the event. 2. Add a location if you want. 3. Select the starting date and time. 4. Select the duration. Select All day for an all-day event. All-day events appear at the top of the calendar. 5. Use Show as to choose how you want the time to appear on your calendar. 6. Change or turn off the reminder. 7. If you have more than one calendar, choose which calendar to save it to. 8. Set a repeating pattern if you want this event to repeat. 9. Mark it as Private if you don’t want anyone you’ve shared your calendar with to see the details. 10. Use the Notes area to add any other information you want 11. Click Save to save your changes or Discard to cancel
  22. 22. . © TechSoup Global | All rights reserved22 Outlook Web Access Creating A Meeting Request 1. You can type names directly in the Attendees field to add them. 2. Enter a location, or select Add a room to see a list of available conference rooms from your organization’s address book. Select Scheduling Assistant to show the calendars of attendees. You can also add or remove attendees and automatically schedule resources such as conference rooms. 3. To see the availability of attendees and conference rooms, select Scheduling Assistant. When you’re done, click OK to save your changes or Discard to cancel. Either will take you back to the event form where you can make any other changes you want before sending. If online meetings are enabled for your account, you can add an online meeting link by selecting Online meeting. 4. If online meetings are enabled for your account, you can add an online meeting link by selecting Online meeting. 5. By default, Request responses is turned on, but you can turn it off if you don’t want to know who has accepted or declined the invitation. If you leave request responses on, you’ll receive a message as each attendee accepts or declines your invitation. 6. Click Send to save your changes and send the invitation to the attendees or Discard to cancel
  23. 23. . © TechSoup Global | All rights reserved23 Outlook Web Access Sharing your calendar 1. Enter the name of the person you want to share your calendar with in the Share with box. Outlook Web App will automatically search for them in the address book. 2. After they’ve been found, they’ll be automatically added to the list of people to share with. You can add as many people as you want. 3. Choose how much information you want to share. Full details lets that person see all the information about events on your calendar, except events that you’ve marked as Private. Limited details will show the subject and location. Availability only shows only that you have an event at a particular time, but no other details. Private events will always show only as busy. 4. You can edit the subject if you like. 5. If you have more than one calendar, choose which you want to share. Most people share their default calendar (called Calendar), but you can share any calendar that’s part of your mailbox. 6. Click Send to send the sharing invitation to the people you’ve added Discard to cancel.
  24. 24. . © TechSoup Global | All rights reserved24 Out of Office Outlook Web Access Setting Description Don’t send automatic replies Select this option to turn off automatic replies. Send automatic replies Select this option to turn on automatic replies. Send replies only during this time period Select this check box, and then enter a start time and end time to control when automatic replies are sent. If you don't set a time period, your automatic reply will remain on until you turn it off, and you’ll be reminded you have automatic replies turned on each time you sign in to your mailbox. Send a reply once to each sender inside my organization with the following message: Use this box to create a message that will be sent only to senders who are inside your organization. This option may not be available. Send automatic reply messages to senders outside my organization Select this check box if you want automatic replies to be sent to senders outside your organization. Send replies only to sends in my Contacts list Select this to limit automatic replies to senders who are in your Contacts folder. Senders who aren't in your Contacts folder won't receive the automatic reply. Send replies to all external senders Select this to send your reply to all senders outside your organization. Send a reply once to each sender outside my organization with the following message: If you've selected Send automatic reply messages to External Senders, enter the reply you want sent To turn on or modify automatic replies, go to the gear icon then Options > Organize email > Automatic Replies.
  25. 25. . © TechSoup Global | All rights reserved25 A few things to remember OWA does not allow for images in your signature OWA is automatically updated no need to hit send/receive to get new email If you use OWA in one location it will automatically update in the next location as well as on your desktop, phone or tablet When changing your password in OWA the screen will refresh and show blank boxes but will not load a new/different screen If you shared your calendar with folks prior to office 365 you will need to re-share again.
  26. 26. . © TechSoup Global | All rights reserved26 Questions?
  27. 27. . © TechSoup Global | All rights reserved27 417 N. 8th Street, Suite 203 : Philadelphia, PA 19123 1.888.798.1350 : techimpact.org

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